HIMACHAL PRADESH STATE ELECTRICITY BOARD LTD.

NOTICE INVITING TENDER

(e -Tendering mode only)

Online item rate tenders single stage two envelope systems are invited by the
undersigned on behalf of Himachal Pradesh State Electricity Board Ltd. from the
interested consultant/firms of appropriate class, having sufficient experience and
expertise, for the following works:

Tender Name of Estimated Completion Earnest Money

No. Work Cost period and Cost of tender
( in Rs.) document (in Rs.)

SE(CCA) Consultancy ₹1,43,11,748 3 months ₹ 1,43,117/- and

/Giri Services for
HEP/ Detailed ₹ 2000/- + 18% GST
2022-2 inspection
and RLA
studies of
Penstock
and its
appurtenant
structures
of Giri HEP.

For detailed tender notice, please visit HPSEB Ltd.’s website or www.hptenders.gov.in

Date of commencement of sale of Tender Document: 24.12.2022 (14.00 hrs.)

Last date for sale of Tender Document: 16.01.2023 (16.00 hrs.)
Last date of submission of Tender: 16.01.2023 (16.00 hrs.)
Date of opening of “Techno-Commercial Bid”: 17.01.2023 (14.00 hrs.)

Superintending Engineer (Contracts)

-cum-Arbitrator, HPSEB Ltd.,
Vidyut Bhawan, Shimla-171004,
Telfax- 0177-2811263
In addition:

1. The undersigned reserves the right to change the scope of work and to reject any
or all the tenders without assigning any reason thereto.

2. Those who temper the Tender document are liable for rejection.

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Notes:
1)

1. The above descriptions are in brief. The complete detail is available in tender
documents.

2. The detailed bid documents are available on www.hptenders.gov.in .

3. Interested Bidder are required to get themselves registered with

www.hptenders.gov.in and get Digital Signature Certificates of appropriate class so
as to enable them for downloading the detailed bid document and submitting the bid.

4. Online tender will be submitted after receipt of Rs. 2000/- (Rs. Two thousand only) +
18% GST, as described above, towards the cost of bid document. This cost is non-
refundable is to be deposited online payment through www.hptenders.gov.in.
Payments through any other mode will not be accepted.

5. Tender shall be in two parts namely ‘Techno-Commercial Bid’ and ‘Price Bid’.

6. “Techno-commercial Bid” shall comprise of these documents i.e. Notice inviting

tender, Brief Description of the Project, Brief instructions for the guidance of the
prospective bidders, Terms of reference, General Conditions governing the contract,
Safety code, Contractor’s Labour regulations, Additional conditions of contract,
Appendices, Specimen Forms, Drawings of Giri HEP and requisite information for
minimum eligibility for prequalification of the bidder along with Formats appended.
The bidder must submit “Detailed methodology for execution of work/studies to
be carried at site as per scope of Work detailed out in Terms for reference
including milestones i.e. submissions of reports (inception, draft and Final for
various phases).”

7. Price Bid
a) “Price Bid” shall contain the “Schedule of Quantities & Rates”
b) The Price bids are required to be submitted online.
c) The “Price Bids” of only techno-commercially qualified bidders shall be opened
who have been evaluated as capable to do the tendered work after going through
the documents submitted in relation to experience/ performance in similar works,
financial capability, man power deployment for this work, machinery/ equipment in
possession and readily available for deployment for this work as requested in the
BOQ/Scope of Work.

8. EMD as mentioned above is required to be deposited online only and

payments through any other mode will not be accepted. The payment on account of
EMD shall automatically be refunded to the rejected/ unsuccessful bidders.

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9. “Techno-Commercial Bid” of only those bidders shall be opened who are found to
have submitted the requisite cost of Bid document and Earnest Money in the
specified manner. The “Price Bid” shall not be opened on the same day.

10. Thereafter “Techno-Commercial Bids” of the bidders shall be scrutinized and

evaluated by HPSEB Ltd. and the “Price Bids” of only those bidders shall be opened
who are evaluated as capable to do the tendered work after giving due weightage to
their experience/ performance in required work (executed/ under execution), financial
capability, man power deployment for this work, machinery/ equipment in possession
and readily available for deployment for this work.

11. The work to be executed includes inspection of Penstock and its appurtenant
structures of Giri HEP by using various NDT, carrying out transient analysis and
submit reports detailing out results of various test/studies being conducted. The
detailed scope of work has been incorporated in Terms for Reference Chapter.

The minimum eligibility criteria (bidders should carefully fill all the relevant
Formats and submit supporting documents) for Prequalification of Techno-
Commercial Bids is as under:

A) Past Experience:
The bidder must have executed at least one RLA studies of medium or Large
HEPS in last 05 years as individual or in Joint Venture capacity or through sub
contractor. The details of works done shall be given of the Format-A attached.

B) Financial Capability:

i. Average of annual turnovers for the last three years (2019-20, 2020-21,
2021-2022) shall not be less than 50% of estimated cost put to tender.

ii. The bidder should be a profit making organization during the last three
years.

Year wise Balance Sheet/ statement of accounts for the last three years shall
be furnished with the Techno-Commercial Bid, the details shall be furnished
as per Format-B.

C) Personnel Capability:

The bidder should specify the experts/manpower available and to be deployed

shall furnished in detail as per Format-C.

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 D) Equipment Capability:

The bidder shall provide details of Equipments/machinery as per Format-D.

To evaluate the joint venture for above minimum eligibility criteria for prequalification,
the capability of the joint venture shall be the sum of various corresponding
parameters of its each partner. Each partner of the joint venture shall be a profit
making organization during the last three years.

12. Hard copies of Formats A to D are required to be submit in the O/o Superintending
Engineer (CCA), HPSEBL Shimla-4 before the scheduled date of opening of Bid. Bids
will be scrutinized on the basis of documents submitted online and offline. However,
the successful bidders may be asked to submit the documents/ affidavits etc. to
Tender Inviting Authority before award of the work.

13. In case the tender opening date happens to be a holiday, the same will be opened
on the next working day at the same time.

14. The completion period shall be 3 Months.

15. The validity period of each tender shall be at least 120 days from the date of opening
of the tender.

16. All the arrangements i.e. labour, equipment, power etc. for installation, testing, and
commissioning shall be made by the contractor at his own cost.

17. Tender shall be entertained from only such applicants who have purchased the
tender documents and submitted the tender as the same entity/ capacity.

18. Conditional and telegraphic tenders shall not be accepted. Tenders received after
due date and time will be rejected.

19. HPSEB Ltd. reserves the right to reject any or all the tenders without assigning any
reason.

20. Intending contractors must visit the site of work before submitting the tender
and upload/submit certificate of site visit with the techno-commercial bid.

21. Contractor shall have to submit copy of PAN number and GST number with the bid.

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 FORMAT – A

NAME OF THE BIDDER:

NAME OF THE WORK:

DETAILS OF WORKS AND SERVICES OF SIMILAR NATURE DONE BY THE PARTY DURING THE LAST
FIVE YEARS

The work is done directly/JV

Sl. Name of Description of Value of Period or Remarks

No. Claimant work work through sub contractor

From To

Note: Photocopy of Performance Certificate / Completion Certificate of

Owner in Support of the work mentioned above is required to be
enclosed.

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 Format-B
ANNUAL TURNOVER STATEMENT

The bidder shall indicate herein his annual turnover during preceding 3 years based on
the audited balance sheet / profit & loss account statement.

Financial year Turnover (in Rs. Lacs) Profit (in Rs. Lacs)
2019-20
2020-21
2021-22
Total
Average Turnover

NOTE: 1. Copies of audited balance sheets with profit and loss account of 3
years shall be submitted along with the Technical bid in support of
above entries.

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 FORMAT-C

NAME OF THE BIDDER:

NAME OF WORK:

ORGANISATION CHART SHOWING NO. OF QUALIFIED ENGINEERS & SUPERVISORY

PERSONNEL ETC. IN THE EMPLOYMENT OF CONTRACTOR & TO BE DEPLOYED.

Details of Personnel to be deployed on this

Sl.No. Class of Expert/ work No.
To be deployed as per
Engineer/supervisor Available with Scope of Work
contractor

Note: Names and short resume of their qualification & experience may also be given for key
personnel/experts.

The tentative chart of your site organization as above furnished by you shall be subject
to variation to suit the studies/In-situ/Laboratory Test/inspection requirement and as
directed by Engineer-in-Charge.

SIGNATURE OF
BIDDER

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 FORMAT-D

NAME OF THE BIDDER:

NAME OF WORK:

DETAILS OF EQUIPMENTS, TOOLS & TACKLES

Bidder shall submit herein details of equipments, tools, tackles etc required to perform the
work (a) already owned by Bidder and available for use in this contract (b) anticipated to be
hired by contractor or (c) anticipated to be purchased by contractor. In case of (b) and (c)
commitment of hirer or supplier shall be stated.
Category Category- Ownership Description, Quantity Capacity Year of Location Remarks
wise status (a), make manufacture of
Sl.No. (b), (c) model & availability
capacity

Note
1. Photocopy of correspondence between contractor & hirer and between contractor &
supplier shall be furnished.
2. In Remarks Column bidder should specify the intended use of the equipment/tools in
the proposed studies.

SIGNATURE OF
BIDDER

Signature Not Verified

Digitally signed by Mahesh Chander
8 Sharma
Date: 2022.12.24 15:03:09 IST
Location: Himachal Pradesh-HP