GAMBIA TELECOMMUNICATION AND MULTIMEDIA INSTITUTE

MS-ACCESS EXERCISE 3

You are working in the admin office of GTMI dealing with students records. You are required to
create a database file that will hold records of new students details.

1. Set up a database file and name it GTMIS followed by your name in Documents folder.

2. Create a table called STUDENT in your database file using the field names given. Use
appropriate data types and field size where necesary.

3. Set REG NO to a computer generated number data type. This field should be used as a unique
identifer for records in the database. Note: Primary Key field

4. Set the Surname and Address field to convert first letters entered into Uppercase and the rest
in lower case.

Note: (Input Mask: >L<?????????????????)

5. Format all date/time fields to an appropiate date format. Note: (Format: Date/Time)

6. Set the default value for the Address field as BANJUL

7. The AMOUNT PAID field requires that data must be entered in this field for every record.
Set the appropriate field property so that this field will not be skipped by mistake or
otherwise when entering data.

8. Create a value list for the Address field to select the data rather than typing.

9. Create a validation rule that will allow only ‘M or F’ to be entered in the Sex field. Add an
appropriate valdation text of your own.

10. Create a form based on the STUDENT table. Save your form as STUDENT FORM. Use
the STUDENT FORM to populate the STUDENT table.

11. Create a query to search for students who did IT course and have no Balance. Save the query
as IT-Settled.

12. Run a filter command to show students who live in Brikama. Save the filter results.

13. Create a query to search for students who have a balance. Save te query as Not-Settled.

Note: Show all the fields on the query except Date Of Birth and Address field.

14. Create a report base on the student table that include all the fields, Save the report as Student
Report.

15. Sort the table in ascending order of Name and then Surname.

16. Create a report base on the query created in Q.10 save the report as IT-Settled Report.
REG DATE OF AMOUNT
NO NAME SURNAME SEX COURSE BIRTH ADDRESS PAID BALANCE
0001 Isatou Bah F IT 03/09/1987 Banjul 4200 0
0002 Binta Drammeh F CIE 01/12/1988 Brikama 5000 1500
0003 Hamat Cham M CAT 06/09/1990 Bakau 2000 2200
0004 Sarjo Badji M IT 04/05/1973 Serrekunda 1500 2700
0005 Fabakary Camara M CIE 08/10/1991 Brikama 6500 0
0006 Ousman Sonko M CCNA 02/01/1989 Banjul 12000 500
0007 Jarrie Jallow F IT 03/11/1987 Lamin 4200 0
0008 Fatoumatta Ceesay F IT 01/02/1988 Banjul 3000 1200
0009 Isatou Joof F CAT 06/09/1992 Brikama 4000 200
0010 Jainaba Jobe F CIE 04/05/1979 Bakau 5500 1000
0011 Aja Fatty F CIE 08/10/1991 Brikama 4000 2500
0012 Isatou O Jallow F IT 09/09/1996 Kanifing 4200 0
0013 Matta Nicole M CCNA 08/04/1991 Brikama 12000 500
0014 Isatou Tamba F CAT 04/08/2001 Banjul 2000 2200
0015 Momodou Lowe M CIE 06/03/2000 Sukuta 6500 0
0016 Fatoumata Manka F CCNA 08/07/1992 Tabokoto 12500 0
0017 Modou Lamin Jammeh M CAT 07/02/1988 Brikama 2200 2000
0018 Ousman Kassama M IT 01/01/2000 Banjul 4000 200
0019 Maimuna Sanyang F CIE 04/03/2001 Bakau 6500 0
0020 Ousman B Minteh M CCNA 02/01/1988 Serrekunda 12500 0