RELEASED 05 Nov 2020 > REPUBLIC OF THE PHILIPPINES (eA) NATIONAL IRRIGATION ADMINISTRAT, CENTRAL OFFICE Mc No. 152, s. 2020 MEMORANDUM CIRCULAR TO THE SR. DEPUTY ADMINISTRATOR, DEPUTY ADMINISTRATORS, REGIONALIPROJECTIDEPARTMENT MANAGERS, DIVISION MANAGERS AND ALL OTHERS CONCERNED SUBJECT —: SUBMISSION OF THE PERFECTED CONTRACTS AND PURCHASED ORDERS (POs) TO THE COMMISSION ON AUDIT (COA) Ithhas been observed that submission of copies of perfected contracts and supporting documents within the prescribed period as provided in Commission on Audit (COA) Circular No. 2009-001 dated February 12, 2009 (Restatement with amendment of COA Circular 87-278 and COA Memorandum 2005-027 re: submission of copy of government contracts, purchase orders and their supporting documents to the COA) is not being consistently complied with. tem 3.1.1 of said Circular provides: Within five (5) working days from the execution of a contract by the government or any of its subdivisions, agencies or instrumentalites, including govemment- ‘owned and controlled corporations and their subsidiaries, a copy of said contract and each of all the documents forming part thereof by reference or incorporation shail be furnished to the Auditor of the agency concemed. ‘The same circular, under Item 3.2.1 further provides that A copy of any purchase order irrespective of amount, and each and every supporting document, shall, within five (5) working days from issuance thereof, be submitted to the Auditor concerned. Within the same period, the Auditor shall review and point out to management defects and/or deficiencies, if any. It is clear from the foregoing provisions the period within which to submit executed contracts, purchase orders, and supporting documents, o COA. In this regard, concerned personnel is directed to consistently comply with the required period of ‘submission in order to avoid COA Audit Observation Memorandum and/or Notice of Disallowance. compliance National Government Center, EDSA, Dillman, Quezon City, P ‘runkine Nos : (02) 8 $29 6071 to 78 » Telefex No. (02) 8 928 9343 Website: via gov pn + Facebook: wn Joa. gov ph “Tin: 000816815,