Heeru Corrosion & Protection services (I) Pvt. Ltd.

Internal Audit
Audit Period : April to December 2022

Date of working : 4th April 2023

Working : The invoices which are changed after the query communicated to the client.

Date as per Tally Vendor invoice number Vendor Name as per Tally
11/19/2022 O241117699 Kansai Nerolac Paints Ltd

11/25/2022 265822101412 Grauer & Weil (India) Ltd (D&N.H)

11/25/2022 265822101413 Grauer & Weil (India) Ltd (D&N.H)
11/25/2022 265822101414 Grauer & Weil (India) Ltd (D&N.H)
12/5/2022 O241125096 Kansai Nerolac Paints Ltd
12/22/2022 O241134945 Kansai Nerolac Paints Ltd
10/29/2022 I132224029 Akzo Nobel India Ltd(Bangloare)

5/26/2022 197122100706 Grauer & Weil(India)Ltd ( West Bengal)

9/14/2022 O241077452 Kansai Nerolac Paints Ltd

12/1/2022 I422214499 Akzo Nobel India Ltd(Raigarh, Mah)

8/25/2022 O241067915 Kansai Nerolac Paints Ltd

12/8/2022 9127-017-22IVBR Berger Paints India Ltd ( Baroda )

12/21/2022 O241134373 Kansai Nerolac Paints Ltd

12/21/2022 O241134374 Kansai Nerolac Paints Ltd

12/30/2022 GJ2251010569 Asian Paints Ppg Pvt Ltd(Baroda)

5/26/2022 32011020230540 Carboline India Pvt Ltd

6/17/2022 O241038180 Kansai Nerolac Paints Ltd

Voucher Number Voucher Type Category Credit period Amount
984 Purchase - GST Gujarat Paint 90 Days 106,271

33 Purchase - GST Odisha Paint 90 Days 39,766

34 Purchase - GST Odisha Paint 90 Days 573,008
35 Purchase - GST Odisha Paint 90 Days 146,084
1068 Purchase - Pending Paint 90 Days 119,770
1200 Purchase - Pending Paint 90 Days 40,592
929 Purchase - Pending Paint 90 Days 187,620

13 Purchase - GST Jharkhand Paint 90 Days 118,307

715 Purchase - Pending Paint 90 Days 53,135

1052 Purchase - Pending Paint 90 Days 221,840

605 Purchase - Pending Paint 90 Days 11,979

1097 Purchase - Pending Paint 100 Days 137,264

1186 Purchase - Pending Paint 90 Days 19,116

1187 Purchase - Pending Paint 90 Days 19,116

1238 Purchase - Pending Paint 100 Days 398,250

309 Purchase - Pending Paint 90 Days 16,520

350 Purchase - GST Gujarat Paint 90 Days 426,988

 Pr No Po No IRN IRN Date Grn No Invoice No as per TYA
- - - - - -

PR/JUL22/030 PO/JUL22/104 2366 - 2367 3106

- PO/SEP22/150 2367 - 2368 3105
- PO/SEP22/150 2368 - 2369 3104
- - - - - -
- - - - - -
- PO/SEP22/126 2181 11/16/2022 2182 3685

- - - - - -
- - - - - 3496

- PO/SEP22/126 2441 12/14/2022 2442 3690

- - - - 0 3498
- PO/DEC22/081 2686 1/12/2023 2687 3520

- - - - - -

- - - - - -
- - - - - -

- PO/MAY22/206 1028 6/23/2022 1029 3571

- PO/JUN22/021 967 6/20/2022 968 846

 Invoice Type Product Code Product Name Product Category
- - - -

Normal Invoice PRD1354 Pentathane Hs 4510 Blue Ral 5015, Vs 60% PAINT
Normal Invoice PRD1354 - PAINT
Normal Invoice PRD1107 - PAINT
- - - -
- - - -
Normal Invoice PRD1140 Interzone 954 Ral 7035 Light Grey, Vs 85% PAINT

- - - -
Direct Invoice PRD1013 Neromastic 400 Light Grey, Vs 80% PAINT

Normal Invoice PRD1147 Interthane 990 Sea Green, Vs 57% PAINT

Direct Invoice PRD1148 Interthane 990 Sky Blue Ral 5015, Vs 57% PAINT
Normal Invoice PRD1361 Protectomastic Rpl Coating Light Grey, Vs 78% PAINT

- - - -

- - - -
- - - -

Normal Invoice PRD1691 Carboline Thinner 10 PAINT

Normal Invoice PRD1013 Neromastic 400 Light Grey, Vs 80% PAINT

 Vendor name as per TYASuite Vendor Invoice Date Invoice date as per TYA suite
- - -

Grauer And Weil India Limited (Ven00047) 12/7/2022 12/8/2022

Grauer And Weil India Limited (Ven00047) 12/7/2022 12/8/2022
Grauer And Weil India Limited (Ven00047) 12/7/2022 12/8/2022
- - -
- - -
Akzo Nobel India Limited (Ven00006) 10/29/2022 11/16/2022

- - -
Kansai Nerolac Paints Ltd (Ven00058) 9/14/2022 -

Akzo Nobel India Ltd(Raigarh, Mah) 12/1/2022 12/14/2022

Kansai Nerolac Paints Ltd (Ven00058) 8/25/2022 -

Berger Paints India Limited (Ven00022) 12/8/2022 1/12/2023

- - -

- - -
- - -

Carboline India Private Limited (Ven00030) 5/26/2022 6/23/2022

Kansai Nerolac Paints Ltd (Ven00058) 6/17/2022 6/20/2022

 Requested By Invoice Qty Unit Type Accepted Qty Invoice Unit Price
- - - - -

Hiren Lakkad (EMP004) 100 LTR 100 337

Hiren Lakkad (EMP004) 1,800 LTR 1,800 -
Hiren Lakkad (EMP004) 700 LTR 700 -
- - - - -
- - - - -
Hiren Lakkad (EMP004) 300 LTR 300 440

- - - - -
Hiren Lakkad (EMP004) 200 LTR 200 225

Darshil Mistry (EMP005) 200 LTR 200 376

Mithua Roy (EMP003) 40 LTR 40 254

Hiren Lakkad (EMP004) 495 LTR 495 235

- - - - -

- - - - -
- - - - -

Hiren Lakkad (EMP004) 100 LTR 100 140

Hiren Lakkad (EMP004) 1,800 LTR 1,800 201

Tds Amount Total Invoice Amount
- -
- 39,766
- 573,008
- 146,084
- -
- -
- 155,760
- -
- 53,135
- 88,736
- 11,979
- 131,423
- -
- -
- -
- 16,520
- 426,988
Last Approval Name Withdrawn Status
- -
- Active
- Active
- Active
- -
- -
Mithua Roy (EMP003) Active
- -
- Active
Mithua Roy (EMP003) Active
- Active
- Active
- -
- -
- -
Mithua Roy (EMP003) Active
Mithua Roy (EMP003) Active
 Remarks Query send date
1. Invoice not found in TYASuite. 2/16/2023
2. Physical Invoice is not authorised by supplier.
3. Physical Invoice is not authorised by approving authority.
Approval is pending in TYASuite. 2/16/2023
Approval is pending in TYASuite. 2/16/2023
Approval is pending in TYASuite. 2/16/2023
Invoice not found in TYASuite. 2/16/2023
Invoice not found in TYASuite. 2/16/2023
The item named "International thinner GTA733/20L/Q0D2291019" is 2/17/2023
not recorded in TYASuite.
Invoice not found in TYA suite 2/17/2023
1. The Normal invoice is also made with the invoice number of "3495" 2/9/2023
in TYA suite.
The invoice in Tally is overbooked by 1,33,104. 2/9/2023

The direct invoice is not approved in TYASuite system. 2/10/2023

1. The terms of payment as per invoice is 90 days but the terms of 2/13/2023
payment as per TALLY is 100 days.
2. There is a difference of ₹5,841 in total invoice amount as per
TYASuite and as per TALLY.
3. Approval for this document is pending.
The invoice is not entered in the TYASuite. 2/14/2023

The invoice is not entered in the TYASuite. 2/14/2023

The invoice is not entered in the TYASuite. 2/14/2023

1) Authorization on Physical Invoice Pending by approving authority 2/15/2023

2) As per Invoice the credit period is 30 Days instead of 90 Days in
Tally
Authorization on Physical Invoice Pending by approving authority 2/15/2023
Concerned department Response by client
Purchase Entry done - delay due to GRN entry pending

Purchase Approved
Purchase Approved
Purchase Approved
Purchase Entry done - delay due to GRN entry pending
Purchase Entry done - delay due to GRN entry pending
Purchase GRN No. 3143 TYA invoice No. 4178 (delay due to GRN
pending)
Purchase Entry Done TYA invoice No. 4186
Purchase double entry - one invoice already rejected.

Purchase invoice not add because Interthan 990 Dark Grey 300 lit.
GRN was pending - add GRN & Invoice , TYA suit entry
No. 2441 & 3003
Purchase Approvel Done.
Purchase our system Entry No. is 3520, amount is same, Entry
No. 3407 is wrong, withdrawn the invoice.

Purchase Invoice entry is pending due to GRN pending. - Entry

done.

Purchase Invoice entry is pending due to GRN pending. - Entry

done.
Purchase GRN No. 1028 & TYA Invoice No. 3571

Purchase GRN 968 & TYA invoice No. 846

 Comments by auditor
The entry is done after the query sheet sent to the client.

The invoice is approved after the query sheet sent to client.

The invoice is approved after the query sheet sent to client.
The invoice is approved after the query sheet sent to client.
The entry is done after the query sheet sent to the client.
Entry done after the query sent. The same should have been done before hand.
Delayed entry

Entry done after the query sent. The same should have been done before hand.
The invoice is rejected after the query sheet sent to client.

The entry is done after the query sheet sent to the client.

Approval is done after the query sheet sent to client.

Withdrawn after we sent the query which otherwise should have been withdrawn beforehand.

Entry done after the query sent. The same should have been done before hand.

Entry done after the query sent. The same should have been done before hand.
Entry done after the query sent. The same should have been done before hand.

The authorised signature is not available because when the GRN is punched in the system then all the required
documents are uploaded in the software and on the same the approval is given through the virtual id.

The authorised signature is not available because when the GRN is punched in the system then all the required
documents are uploaded in the software and on the same the approval is given through the virtual id.