Accounting Information System

The accounting information system is a system that captures, records, and processes
information relating to types of processes in a business.

Application Control
A form of computer-based internal control which are used specifically in accounting
applications to control inputs, processing, and outputs. They are intended to ensure that
inputs and processing are accurate and complete and that outputs are properly
distributed, controlled, and Disposed.
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Automated Matching in purchasing

Software and hardware used by an employee to enter an invoice which is then matched
to a corresponding purchase order. When a customer is billed and invoiced, and the
funds returned to the company, an employee enters the data in the system which then
matches the information clearing the original invoice.
Batch Processing
A method to processing transactions in an accounting system. Batch processing
collects the similar transactions, for example per day, then processes this information
into the accounting software.
Bit
A binary digit which is the smallest unit comprising of only one of two variables. One or
Zero
Business Process
A sequence of work steps performed in order to produce a result.
Business Process Re-engineering
The changing of a business process to implement a more efficient system using, for
example, IT
Byte
A unit of storage which comprises 8 bits
Corporate Governance
A system of checks and balances established to maintain integrity of the High corporate
managers.
Data Mining
The process of searching within a data ware house for information using a set of
defined variables. For example, management may want to gather historical information
of the sales to people in South Carolina.
Data Warehouse
An integrated collection of enterprise wide data that includes five to ten years of
information
Database
The entire set of files are stored in a database. The collection of all files stored on a
computer is considered a database.
E-Business
The use of electronics to conduct business transactions between parties. It uses a
broad range of electronic components between these parties. From the internet to local
networks, E-business utilizes all forms of electronics to conduct business.
Electronic Invoice presentment and Payment
Web enabled receipt and payment system
Enterprise Resource Planning Software
A system which is designed to manage all aspects of a company. These aspects are
called modules. Each module, whether sales, inventory, purchasing, or human
resources are supposed to work seamlessly with each other through this ERP system.
Enterprise Risk management
A process implemented by an entity's board of directors, managers, and other
personnel to identify and manage risk.
E-payables
Web enabled receipt and payment system
Evaluated Receipt settlement
An invoice-less system that uses the internet to approve payments to vendors. When
the goods arrive, the online purchase order must match the goods, then payment is
made. Alleviating the need for an invoice.
Field
An item within a record. For example the last name of a person is stored in a field
File
The entire set of records creates a file.
General Controls
A form of computer-based internal control which applies to the overall IT accounting
information system; they are not restricted to any particular accounting application.
Indexed Sequential access method
Records are stored sequentially but can be accessed randomly by using an index for
each record.
Information Technology
Computers, equipment and software which support business processes