MULTIMEDIA UNIVERSITY OF KENYA

P.O. BOX 15653 – 00503, NAIROBI, KENYA. MAGADI ROAD,

Tel. +254 20 2071391, Fax: +254 20 2071247
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FACULTY OF COMPUTING & INFORMATION TECHNOLOGY

Undergraduate Project Documentation Guide (Proposal & Full)

Purpose: This brief guide is meant to provide some information about writing a project
proposal and full documentation at Faculty of Computing & Information Technology,
Multimedia University of Kenya. It gives the general format, and highlights the purpose of
each section, the required content and gives some pointers.

General guidelines
 Font times new Romans 12 with 1.5 spacing
 Paragraph spacing 6pts
 Margins justified
 Page numbers centered bottom with format X of Y. preliminary pages use
roman numbers
 Spiral binding for proposal and hard cover binding for final projects
 Submit 2 copies of final documentation.

PROJECT PROPOSAL OUTLINE

Document Section The purpose Required Content

Cover Page
List of Abbreviations used in the document. List of abbreviations and their
Abbreviations The researcher must create a detailed meanings in full.
list with all the abbreviations and their
meanings in full. A reader can quickly
check this section when he encounters
an abbreviation.

Abstract A short summary of purpose, Maximum (150-200) words (less

methodology, expected result and than a page)
conclusion of proposed study.
List of
Abbreviations
Table of Content
List of Tables
List of Figures
Chapter 1 – This chapter gives a brief background 1.1 Background of study
Introduction about the area of study. It also provides 1.2 Problem statement
the problem statement. It defines the 1.2.1 proposed solution
problem and research objectives. At the 1.3 Aim of the study
end of the research the researcher will 1.4 research objectives

Page 1 of 6
Document Section The purpose
check if he met these research
objectives as he/she writes the
conclusion.
Chapter 2 – This chapter discusses all related
Literature Review information (knowledge) that is
available in great detail. the student will 2.3 limitations/weaknesses of
survey a portion of the published work
that provide context for the current
problem. It should also be current
Citations must be made properly in a
consistent way. Use Harvard
referencing style
Chapter 3 – In this Chapter, the student should
Methodology discuss how he/she will carry out the
work to meet the project objectives.
Realistic project schedule and budget
must be provided by the student.
Reference and Appendix.
FINAL PROJECT DOCUMENTATION OUTLINE
Document Section The purpose
Cover Page
Declaration page This is a signed declaration by the
student and at times also signed by the
supervisor if allocated.
Dedication
Acknowledgements
List of Abbreviations used in the document.
Abbreviations The researcher must create a detailed
list with all the abbreviations and their
meanings in full. A reader can quickly
check this section when he encounters
an abbreviation.
Page 2 of 6
Required Content
1.5 significance/justification of
the study
1.6 Scope (ie defines the system
boundary)
1.7Assumptions / Limitations( ie
challenges and countermeasures)
2.1 introduction
2.2 related systems (2-3)
these systems
2.4 how your proposed solution
will handle these weaknesses.
3.1 introduction (stating the
methodology, its description and
justification of using this
methodology.)
3.2 Data collection methods and
tools
3.3 Project Resources
3.4 Project schedule (including
milestones and deliverables)
3.5 Project budget.
Required Content
Signed declaration. Student must
indicate full name, registration
no. and date.
List of abbreviations and their
meanings in full.
Document Section The purpose
Abstract A short summary of purpose,
methodology, results and conclusion
and recommendations.
Table of Content
List of Figures
List of Tables
Chapter 1 – This chapter gives a brief background
Introduction about the area of study. It also provides
the problem statement. It defines the
problem and research objectives. At the
end of the research the researcher will
check if he met these research
objectives as he/she writes the
conclusion.
Chapter 2 – This chapter discusses all related
Literature Review information (knowledge) that is
available in great detail. the student will 2.3 limitations/weaknesses of
survey a portion of the published work
that provide context for the current
problem. It should also be current
Citations must be made properly in a
consistent way. Use Harvard
referencing style
Chapter 3 – In this Chapter, the student should
Methodology discuss how he/she will carry out the
work to meet the project objectives.
Realistic project schedule and budget
must be provided by the student.
Chapter 4 – This chapter should show the current
System Analysis state of the system the student wish to
work on and the new study.
Chapter 5 System Description of the design environment
Design and system components.
Chapter 6 Description of the development
Implementation environment and testing procedures
and testing
Page 3 of 6
Required Content
Maximum (150-200) words (less
than a page)
1.3 Background of study
1.4 Problem statement
1.5 1.2.1 proposed solution
1.3 Aim of the study
1.4 research objectives
1.5 significance/justification of
the study
1.7 Scope (ie defines the system
boundary)
1.7Assumptions / Limitations( ie
challenges and countermeasures)
2.1 introduction
2.2 related systems (2-3)
these systems
2.4 how your proposed solution
will handle these weaknesses.
3.1 introduction (stating the
methodology, its description and
justification of using this
methodology.)
3.6 Data collection methods and
tools
3.7 Project Resources
3.8 Project schedule (including
milestones and deliverables)
3.9 Project budget.
4.1 detailed analysis of current
system using flow charts, DFDs,
IRDs,UML.
4.2 system requirements
4.2.1functional requirements
4.2.2non functional requirements
5.1 architectural design
5.2 database design
5.3 user interface design
6.1 development environment
6.2System components
6.3test data
Document Section The purpose Required Content
Provides a summary of achievements, 6.5test results
lessons learnt, conclusions and any
recommendations
Chapter 7: 7.1 achievements and lessons learnt
Conclussion 7.2 conclussions
7.3 recommendations
References The sources of your literature must be Use Harvard Referencing style
provided in the reference section
Appendix Any extra material that is important can User manual
be included Data collections tools
Project schedule
Project budget

Page 4 of 6
Appendix 1: Cover Page Format

MULTIMEDIA UNIVERSITY OF KENYA

FACULTY OF COMPUTING & INFORMATION TECHNOLOGY

TITLE OF PROJECT

BY

REG. No
SUPERVISOR: NAME
???? (if allocated)
SUPERVISOR

MONTH, YEAR (When presented)

Page 5 of 6
Appendix 2: Declaration page

DECLARATION

I hereby declare that this Project [Proposal] is my own work and has, to the best of my
knowledge, not been submitted to any other institution of higher learning.

Student : ___________________ Registration Number: _________________

Signature: ............................................... Date:.....................................................

This project [proposal] has been submitted as a partial fulfillment of requirements for the
Bachelor of Science in Computer Science/Information Technology of Multimedia University
of Kenya with my approval as the University supervisor.

Supervisor: _________________________

Signature: ..................................................... Date: ..................................................

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