THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

ETHIOPIAN ROADS ADMINISTRATION

ENVIRONMENTAL AND SOCIAL SAFEGUARD

PERFORMANCE OF THE ROAD PROJECT

Design and Build of Mojo-Hawassa Highway Project, Phase II: Zeway-Hawassa,

Lot III: Zeway-Arsi Negele (57.1 Km) and Lot IV: Arsi Negele – Hawassa

3rd Quarter Report for Year 2023

(January – March 2023)

April 2023
Addis Ababa, Ethiopia
1 SOCIAL SAFEGUARDS PERFORMANCE & STANDARDS
1.1 Socio-Economic Background
The Modjo-Hawassa 202.47 km road project is part of the Trans-African Highway covering more than 10,000 km
and linking Addis Ababa with Kenya and the port of Mombasa. The Zeway – ArsiNegele Road project (57.1 km)
is part of the Modjo-Hawassa Highway Road development project.

LOT-III starts west of Zeway town and the alignment traverses the west side of the existing road until it crosses
the existing road just after Bulbula village to avoid interference with the Abiyata Shala Lakes National Park
(ASLNP) whose boundary lies entirely on the west side of the existing road. The alignment keeps the eastern side
of the existing until it passes the Langano lake area and terminates few kilometres past the lake influence area.

The Lot IV stretch of the project road lies between km 150 to km 201+680 of the Modjo-Hawassa road. It is
located in West Arsi Zone of the Oromiya Region. The road specifically travels through Arsi Negele and
Shashemene Woredas of West Arsi Zone and ends just before the entrance of Bishan Guracha Town
administration.

1.2 Stakeholder Engagement (Public Awareness, Consultations and Communications)

Consultation with the primary stakeholders is an integral part for the preparation of different safeguard documents
(RAP, ESMP, SSESMP, reports, etc.) and for the implementation of the project. Different parts of community and
stakeholders were participated in numerous consultations. Within the reporting quarter, there was two stakeholder
engagement held in LOT 3.

Informal consultation was conducted in Kemo Gerbi Kebele at km 94+000 and another formal consultation was
conducted in Adami Tulu Jido Kombolicha woreda office to discuss on the issue of flooding, overpass and under
pass and on how the contractor can resume extraction of subbase material that found in the Golba Aluto kebele
respectively (see annex 1).
Picture 1: Public Consultation in Kemo Gerbi Kebele on the issue of overpass and underpass.

1.3 Underserved Peoples and Vulnerable Groups

During the RAP implementation process in LOT 4, 273 PAPs were identified for additional support; however,
vulnerable group assistance has only been provided to 267 PAPs. cross checks were performed to determine the
cause of the numerical discrepancy between the PAPs who identified as VG and who received VG support, and it
was found that the difference in numbers was due to some PAPs being identified as VG in the cleared RAP were
not present during implementation, while others were repeatedly registered. In this reporting quarter, no PAP has
been identified to be entitled for additional benefit support in LOT 3.

Table 4-1 summery of VG assistance for LOT 3 and LOT4

Project No of VG under No of Remarks

Name cleared RAP benefite
d VG

LOT 3 178 58 It’s On process of payment

LOT 4 273 267 The numerical differences resulted due to some VGs
listed in the cleared RAP not being present during RAP
implementation and others being repeatedly registered

1.4 Gender Base Violence, Sexual Exploitation and sexual harassment

MEKONNEN DEGU Social Affairs Consultancy Organization (MEDSACO) and Bemni Development
Consultancy Plc has been implementing Gender mainstreaming, Gender Based Violence (GBV) and Sexual
Exploitation and Abuse (SEA) risk management service according to ERA and World Bank Standard Guidance
(World Bank July 2017) and the contract agreement signed between ERA and the consultancy service providers.
In this reporting period, the sub-contractors have undertaken various gender based violence (GBV), sexual
exploitation and Abuse (SEA) risk management interventions. This include distribution of IEC materials to the
community and the project workers, posting zero tolerance of GBV signs in all active working areas, gender
awareness and sensitization programs, establishing links and partnership with Woredas, NGOs and other
stakeholders. In addition, both GBV experts of lot 3 and lot 4 works closely with woredas women affairs office
and monitor the functionality of GRM committee ln related to GBV/SEA/VAW grievance.

Details of planned and performed activities by the GBV, and Gender Sensitization program are listed under
Annex.

Picture 2: GBV awareness creation session participants of coffee ceremonies at main camp and distribution of
educational leaflets organized by Gender Sensitization and Mainstreaming Service office.

1.5 Benefits and Livelihood Restoration

ERA has hired independent individual consultant to implement livelihood restoration strategy. The inception
report for LR implementation will be shared soon.

1.6 community service (Social Responsibility)

The main contractor of LOT-4 has provided community service i.e. drinking tab water for the local community at
main camp site.
Picture 3: community accessing drinking water at main camp

1.7 Grievance Redress Mechanisms (GRM)

Grievance redress procedures and mechanisms for PAPs have been established by the respective Woreda
Administrations. The Woreda Administrations gave full responsibilities and power to grievance redress committee
to manage the grievances of PAPs about compensation related issues. Grievances that are beyond the capacity of
the established committee should be send to court for further enquires.

Table 4- 2: Name and Responsibility of GRC Members (Adami Tulu Woreda)

No Organization Responsibility Name Contact

Number

1 Adami Tulu Woreda Chairperson (Focal Mr. Lencho 0934098117

Administration Person) Negusse

2 Adami Tulu Woreda Land Member Mr. Soricha 0918892607

Administration office Tiso

3 Adami Tulu Woreda Land Member Mr. Bonta 0910336974

Administration office Bobsa
4 Adami Tulu Woreda Land Secretary Mr. Ahimed 0913278827
Administration office Negao

5 Adami Tulu Woreda Women Focal Person for Mr. Huseyn 0916340109
and Children Affairs Office Gender and GBV Bonsa

Table 4- 3: Name and Responsibility of GRC Members (Arsi Negele Woreda)

 No Organization Responsibility Name Contact
number

1 Woreda Administration Chairperson (Focal Mr. Gishe Argo 0911044533

Person)

2 Land Administration Secretary Mr. Adam Aliyi 0916145847

3 Investment Member Mr. Tuji Takako 0911742396

Table 4-4: GRM report at the end of this quarterly reporting period

o Performed Activities Unit Remark

Quantity Woreda
Awareness creation to community on the #of 19 Shashemene
availability, procedures, focal persons and participant
resolution procedure of the project,
including the committee members.
Number of grievance registered #of cases 5 Shashemene
7 Arsi Negelle
8 Adami Tulu
Number of grievance resolved #of cases 4 Shashemene
o In this reporting period awar
on the availability of GRC is
males and 3 females.
o Most of the grievances are re
compensation payment, flood
issues, question of Over pass
approved underpass structure
compensation of access road

1 Arsi Negelle
1 Adami Tulu
Number of grievances pending (on #of cases 1 Shashemene
process)
10 Arsi Negelle

and Adami Tulu

Number of grievances in formal courts #of cases 0 Shashemene

1 Arsi Negelle
1 Adami Tulu
The number of SEA /GBV/VAW cases 0 Shashemene
reported.
#of cases 0 Arsi Negelle
0 Adami Tulu

During site visit in LOT 4 its observed that at Km 170+880RHS and Km 165+040 RHS of the road project are
prone to flooding. We also noticed gully formation and erosion, which could cause grievances from the
community. Before the rainy season coming to prevent and minimize flooding damage to the community’s
agriculture lands and other properties the contractor shall understand the site and the surroundings that are prone
to floods and should alter the layout and assign hydrologist to inspect the entire project stretch.

Picture 4: picture taken at KM 170-880 RHS, show environmental and social risks cause by Flooding

Water is coming from three distinct directions and the present stream is too small to accommodate it.as result
adequate and sufficient mitigation must be provided.

1.8 Institutional Capacity Building

 Within the reporting quarter, capacity-building training was given by the senior safeguard experts of LOT-3 to the
junior safeguard team on how to practically collect environmental and social data, how to analyze collected data,
how to make public consultations, how to prepare safe guard documents, and other skills. In LOT4, awareness-
creation training on the procedures of the grievance mechanism/registration system and the availability of GRC is
given to the community.

Picture 5: Awareness creation to the community on the procedures of the grievance mechanism/registration
system and the availability of GRC is given to the community.
 Despite the fact that certain GBV and safety related trainings were provided to both LOT-3 and LOT-4 project
workers during site monitoring, it was noticed that awareness-creation trainings on the subject of GBV, worker
health and safety, and waste management methods are insufficient. Sufficient awareness creation trainings on how
women employees can protect themselves from GBV at work, as well as the availability, methodology, and focal
person of a grievance committee linked to GBV/VAW/SEA instances, should be provided.

1.9 Disclosure of Information

The updated RAP report for the mainline of the project is disclosed through the ERA website
(http://www.era.gov.et/documents/24017/2024518/Final+Updated+Lot-4+RAP February+2020.pdf? version=1.0).

Annex 1: Minutes of meeting in Adami Tulu Jido Kombolicha woreda office

Annex 2: Job Opportunity

Employment Opportunity (contractor’s and consultant’s stuff) LOT 4

Work Opportunity Created for Local Employer (This Quarter) Januarry1 - March 31, 2023

No. of Employment & Gender Youth & Above Gender Based

Employee Base Beneficiaries report
N Proje Emplo Permanent Contract Age ≤ 29 Age ≥ 30
based on
o ct yment sex
Nam By
e Skill M F Tot F M Tot F M Tot F M Tota F M Total
Skilled 37 3 al
410 7 26 al
33 2 34 al
377 33 270 l
303 107 107
Semi- 7 3 8 9
Skilled
Unskill 36 36
5 370 5 370 5 300 305 65 65
Arsi ed 5 5
Negel
1 e-
Hawa Total 74 3 3 71
780 7 26 33 747 38 570 608 172 172
ssa 2 8 3 4

Employment Opportunity at LOT 3

Organization Employment Job type Year 2023

Male Fem

Contractor’s workforce Foreign Employment Skilled 16 2

Local Employment Skilled and unskilled 713 70

 Sub Total 729 72

Consultant’s Staff Foreign Employment Skilled 1

 Local Employment  Skilled 18 2

Sub Total 19 1

Grand total 748 74

B. Summary of Employment Opportunity for LOT 3 and LOT 4

No. of Employee

Project Name Employment By Skill

Male Female

LOT 4 Skilled 377 33

Contractor and Consultant
Staffs Unskilled 365 5

Total 742 38

LOT 3 Skilled and Unskilled

729 72
Contractor Staffs

Consultant Staffs Skilled 19 2

Total
748 74
 Annex: 3 Gender Sensitization and Mainstreaming Service

o Sub- Contractor: MEKONNEN DEGU Social Affairs Consultancy Organization

(MEDSACO) Region: Oromia, Reporting period: From Januarry1 - March 31, 2023

ist of activities Quarterly % Time of Place of Accomplishment Remarks

Accomplishment
(Januarry1 - March
31, 2023)

Plan Achieved

Distribution of Educational 7800 7800 100 Januarry1 - March -Main Camp Number of pe
materials, posters, broachers 31, 2023 who got awar
nd leaflets till the end of -Consultant mass educatio
he construction period. -All Road Construction Sites GBV

-Surrounding Communities

onduct consultation 90 - - Januarry1 - March -Main Camp Number of w

Meetings with 100 women 31, 2023 attended the
Association leaders (100 -Consultant consultation m
ndicate number of the -Surrounding Communities
ssociation members)
 onduct meeting with 3 - 100 Januarry1 - March -Main Camp Number of m
ontractor and consultant 31, 2023 conducted wi
Administrators to Promote -Consultant contractor, C
pecial support to female or Resettleme
eaded households and to Implementati
he elderly by the Committees).
esettlement conducted me
mplementation on;-Progress
ommittees. project Plan v
achievement,
Quality, follo
GBV status a
Gender enrol
the road Proje
onduct and Attend 1 1 100 Januarry1 - March -Main Camp Number of pe
uarterly review meeting 31, 2023 attended on th
with PSP and HIV -Consultant quarterly mee
ommittee -All Road construction Sites

-Surrounding Communities

Nearby health center or 3 3 100 Januarry1 - March Toga health center

ospital 31, 2023
3 3 100 Januarry1 - March Negeleworeda and
Woreda HAPCO
31, 2023 shashemene HAPCO Number of N
workings est
3 - - Januarry1 - March Negeleworeda police office with
31, 2023 and Women ,children &
youth Affairs Nearby health
hospital, Wor
Woreda administration
HAPCO, Wo
administratio
and Others fo
collaboration
NGOs 2 2 100 Januarry1 - March Hawasa Women sanctuary
31, 2023 and Development
Association.
Januarry1 - March
Others specify - - - -
31, 2023
 Sub Contractor: Bemni Development Consultancy Plc ; Summary of GBV Plan VS
Achievement in the Reported Quarter (Jan-March 2023)

NO List of activities Quarterly Quarterly %

Plan achievement

1 Provide education materials like books, pencils, rubbers and 25 20 80

sharpener for top scorer & poor female students from road corridor
schools as prize

1 Awareness briefings No of reports on briefings 1 1 100%

carried out

No of participants in each briefing 150 180 100%

2 Conduct trainings for workers on a regular basis with HIV/AIDS 50 48 96%
Service Provider (within a month of any new hire, once a month if
there are new hires)

3 Providing awareness No of training reports 1 1 100%

creation trainings to
the consultant’s,
contractor’s, and sub- No. of employees participated 50 60 100%
contractors’ workers
4 Produce and Disseminate IEC/BCC materials in local language like 500 1144 100%
Posters, Pamphlets and leaflets

5 Organized specific No. of sessions organized 1 1 100%

sensitization session
for women and girls No. of female employees participated. 30 54 100%
directly and indirectly
link with project
6 Gender awareness creation campaign, sensitization campaign, 150 180 100%
behavioral change campaign or mass education
7 Provide awareness creation training and organize women's and 50 53 100%
men's at the school and kebele level to prevent gender-based
violence including sexual abuse, female genital mutilation, early
marriage, abduction, rape and domestic violence

8 Support the supervision consultant in ascertaining that the provision 1 1 100%

of gender sensitive camp facilities /evaluating the appropriateness of
already established camps for women and men (if inconvenient in
 existing camps, implement remedy measures), e.g. Contractor to
ensure separate shower and toilet facilities are available

9 Organize and facilitate Code of Conduct (COC) origination training 25 48 100%

for existing employees of contract, consultant, sub-contracts with
the aim to ensure all the COC requirements are well understood by
all including workers and the community

10 Work closely with Human Resource (HR) of the contract and 3 3 100%
consultant team to ensure all new employees shall be asked to read
the Code of Conduct and sign it to confirm that they have
understood its content and agree to conduct them accordingly. It is
the responsibility of all project employees to adhere to the Code of
Conduct.

11 Make sure the established GBV/SEA complaint handing mechanism 1 1 100%

functions effectively to initiate complaints related with GBV and
ensure that the protocols are tracked in a timely manner, referring
complaints to an established mechanism to review and address
GBVcomplaints

12 Work closely with # Confidential GRM systems put in place 3 3 100%

GRM/committee to
develop confidential
reporting system in
case of incidence of No. of GBV/SEA incidence reported and 3 - -
GBV/SEA occurred properly handed
in the project

13 work closely with stakeholders i.e 1 1 100%

Woreda Women and Children office

NGOs

Nearby health Center/Hospital

Woreda Justice office for successful implementation of action plan

14 To have zero tolerance of GBV/SEA put in place GBV free zone 3 43 100%
signage
15 Provide menstrual hygiene management support for both poor 30 25 83%
students and project staff

16 Prepare and submit monthly 3 3 100%

reports

quarterly 1 1 100%