How to write a professional email

To: Correct email address is important. Case and punctuation sensitive.

Subject: Always include. Only 1-5 words maximum regarding what the email is about. Do not write
your whole email message in the subject line

Dear the correct title and surname of person

If you want to enquire about the wellness or health of the person to whom you are writing, do not
say “I hope this email finds you well”. This is bad grammar as an email cannot find anyone. Rather
say I hope you are well or in good health as examples. Then add one to two sentences requesting or
explaining the reason for your email. Write clearly and get to the point. Avoid long-winded
explanations. Do not sound begging or pleading. Do not try to elicit sympathy from the reader. Use
full sentences and be grammatically correct. Proof-read before sending to make sure there are no
spelling or grammatical errors and that your assignment is clearly saying what you intend it to.
 
Kind regards, (OR other polite greeting)
Full name of student
Student number
Name of study programme
Module code

*To insert an email signature, follow these steps: 1. Open a new email, 2. Click on the Insert Tab,
3. Select Signature and then Signatures, 4. Type and edit your email signature in the edit block, 5.
Click Ok when done.