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AN INTRODUCTION T

Excel 2016
Formatting 2

Worksheets 16 – 30

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UCTION TO

2016
tting 2

s 16 – 30

Next
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Text Wrapping

Read below NN

 Exercise
In the table below select the cells under both of the Headings, where the text does n
select Wrap Text.
Select the Names first -then Wrap Text, select the phone numbers then Wrap Text
and column widths to create the best fit for the data.

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Name Phone
03 9768 4567
William Smi*Only during
the day

02 9245 6543
Jane Freem *Mobile not
available

03 5987 3214
Fred James *No calls after
hours

0404 324 586

Zeena Rober*No home
phone

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pping

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text boxes.

s, where the text does not fit into one cell and

mbers then Wrap Text. Adjust the row heights

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Formatting cells

 Exercise
Format all the tables on the left the same way as the tables on the right.
Look carefully at font size, boldness and colour, vertical, horizontal, centre or legft a
colour and border style.
Week 1

Week 2

Week 3

Week 4
Sales
Manchester $7,890 $3,923 $4,568 $2,394
Clothing $2,397 $2,145 $6,340 $5,730
Toys $5,280 $3,462 $1,094 $3,902
ry
es

ls

ps

tle
w
at

Cu
Bo

Cu
Pl

In Stock 156 247 98 106

Sold 85 67 65 93

On the shelf 63 130 70 87

On Order 102 30 64 250

Se

Se
De

Br

rp
rp

o
m

nc
en

en
on

ts
t

s
s
s

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40 points 23 points 46 points

48 points 30 points 13 points

36 points 45 points 23 points 2

59 points 31 points 28 points 0
24 points 51 points 38 points 2
33 points 22 points 47 points 2
48 points 39 points 24 points
35 points 27 points 19 points

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ing cells This sheet is

not protected.
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the instruction
text boxes.

bles on the right.

, horizontal, centre or legft alignment in the cells, cell
Week 1

Week 2

Week 3

Week 4
Sales
Manchester $7,890 $3,923 $4,568 $2,394
Clothing $2,397 $2,145 $6,340 $5,730
Toys $5,280 $3,462 $1,094 $3,902
ry
es

ls

ps

tle
w
at

Cu
Bo

Cu
Pl

In Stock 156 247 98 106

Sold 85 67 65 93

On the shelf 63 130 70 87

On Order 102 30 64 250

Se

De

Br
rp

o
m

nc
en

on

o
t

s
s
s

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40 points 23 points 46 points

48 points 30 points 13 points

36 points 45 points 23 points 2

59 points 31 points 28 points 0
24 points 51 points 38 points 2
33 points 22 points 47 points 2
48 points 39 points 24 points
35 points 27 points 19 points

Next

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Copying,Pasting & Moving C

Read below NN

Use the COPY and PASTE functions as you would in Word. You can select exactly th
columns to paste into OR click in the top left cell where you want the table to start

To delete the contents of cells press the DELETE key or use the CUT command.

 Exercise
Copy the contents of the tables on the left into the tables on the right.

Mary Bill Gayle

Week 1 $50 $20 $80 Week 1
Week 2 $60 $10 $15 Week 2

Day Temp Day

Mon 20 Mon
Wed 30 Wed
Thurs 19 Thurs
Sat 24 Sat

Make Holden Ford Honda Nissan Make

Model Astra Focus Jazz Micra Model

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March April May

Lot 1 190 151 140
Lot 2 55 58 89
Lot 3 49 186 87
Lot 4 24 27 82
Lot 5 97 185 68
Lot 6 30 189 130
Lot 7 144 107 102

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& Moving Cells

You can select exactly the same amount of rows as

u want the table to start.

e the CUT command.

n the right.

Mary Bill Gayle

$50 $20 $80
$60 $10 $15

Temp
20
30
19
24

Holden Ford Honda Nissan

Astra Focus Jazz Micra

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Name Age
Bron 36
Cam 24
Llew 41
Stu 30

Next

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Clearing Cells or a Tabl

Another way to delete a table or clear the contents or formatting is is to u
in the Editing Group on the HOME TAB.

Original Table Table 1

$20 $40 $60 $80 $100 20
3-May 5-May 7-May 9-May 11-May 39936
5,625.00 5,875.00 6,125.00 6,375.00 6,625.00 5625
20% 40% 60% 80% 100% 0.2
12:00:00 AM 01:00:00 AM 02:00:00 AM 03:00:00 AM 04:00:00 AM 10

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r a Table
rmatting is is to use the CLEAR function

40 60 80 100
39938 39940 39942 39944
5875 6125 6375 6625
0.4 0.6 0.8 1
10.0416667 10.0833333 10.125 10.1666667

Next

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Deleting Columns & Rows

Read below NN

 Exercise
DELETE the COLUMNS and ROWS in the table below that are shown in red

0.20 1.10 5.30 9.50 10.20 12.40 15.00 17.60

0.40 1.20 5.50 10.00 10.30 12.80 15.80 18.20
0.80 1.40 5.90 11.00 10.50 13.60 17.40 19.40
1.00 1.50 6.10 11.50 10.60 14.00 18.20 20.00
1.20 1.60 6.30 12.00 10.70 14.40 19.00 20.60
1.40 1.70 6.50 12.50 10.80 14.80 19.80 21.20
1.60 1.80 6.70 13.00 10.90 15.20 20.60 21.80
1.80 1.90 6.90 13.50 11.00 15.60 21.40 22.40
2.00 2.00 7.10 14.00 11.10 16.00 22.20 23.00
2.20 2.10 7.30 14.50 11.20 16.40 23.00 23.60

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2.60 2.30 7.70 15.50 11.40 17.20 24.60 24.80

2.80 2.40 7.90 16.00 11.50 17.60 25.40 25.40
3.00 2.50 8.10 16.50 11.60 18.00 26.20 26.00
3.40 2.70 8.50 17.50 11.80 18.80 27.80 27.20
3.60 2.80 8.70 18.00 11.90 19.20 28.60 27.80
3.80 2.90 8.90 18.50 12.00 19.60 29.40 28.40
4.00 3.00 9.10 19.00 12.10 20.00 30.20 29.00
4.20 3.10 9.30 19.50 12.20 20.40 31.00 29.60
4.40 3.20 9.50 20.00 12.30 20.80 31.80 30.20
4.60 3.30 9.70 20.50 12.40 21.20 32.60 30.80
5.20 3.60 10.30 22.00 12.70 22.40 35.00 32.60

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mns & Rows

are shown in red

20.10 25.90 28.70 35.80 42.60

20.30 26.40 29.10 40.00 43.80
20.70 27.40 29.90 48.40 46.20
20.90 27.90 30.30 52.60 47.40
21.10 28.40 30.70 56.80 48.60
21.30 28.90 31.10 61.00 49.80
21.50 29.40 31.50 65.20 51.00
21.70 29.90 31.90 69.40 52.20
21.90 30.40 32.30 73.60 53.40
22.10 30.90 32.70 77.80 54.60

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22.50 31.90 33.50 86.20 57.00

22.70 32.40 33.90 90.40 58.20
22.90 32.90 34.30 94.60 59.40
23.30 33.90 35.10 103.00 61.80
23.50 34.40 35.50 107.20 63.00
23.70 34.90 35.90 111.40 64.20
23.90 35.40 36.30 115.60 65.40
24.10 35.90 36.70 119.80 66.60
24.30 36.40 37.10 124.00 67.80
24.50 36.90 37.50 128.20 69.00
25.10 38.40 38.70 140.80 72.60

Next

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Inserting Columns & R

Read below NN

 Exercise
Insert a COLUMN before each one shown in blue.

Insert a ROW above each row shown in blue.

a b c d e f
32 12 65 84
34 65 15 70 88 654
36 72 18 75 92 656
38 79 21 80 96 658
40 86 24 85 100 660
42 93 27 90 104 662
44 100 30 95 108 664

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46 107 33 100 112 666

48 114 36 105 116 668
50 121 39 110 120 670
52 128 42 115 124 672
54 135 45 120 128 674
56 142 48 125 132 676
149 678

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olumns & Rows

g h
87
90 4
93 8
96 12
99 16
102 20
105 24

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108 28
111 32
114 36
117 40
120 44 Next
123 48
52

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More Columns & Rows

 Exercise
Insert a COLUMN after each one shown in purple.

Insert a ROW below each one shown in purple.

a b c d e f

32 65 12 65 84 654
34 72 15 70 88 656
36 79 18 75 92 658
38 86 21 80 96 660
40 93 24 85 100 662
42 100 27 90 104 664
44 107 30 95 108 666
46 114 33 100 112 668
48 121 36 105 116 670
50 128 39 110 120 672
52 135 42 115 124 674
54 142 45 120 128 676
56 149 48 125 132 678

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& Rows

g h

87 4
90 8
93 12
96 16
99 20
102 24
105 28
108 32
111 36
114 40
117 44 Next
120 48
123 52

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AutoFill

Read below NN
AUTOFILL allows you to continue a PATTERN of WORDS, NUMBERS or DATES
over the cells. You only have to input 2 pieces of data to create the pattern.
eg. If you put 15 in the first cell and 20 in the second cell, then used AutoFill, the
25, 30, 35, 40 etc.

Drag your mouse over the first 2 cells so that they

are both selected - take your finger off the mouse -
move the mouse pointer down to the bottom right
hand corner of the 2nd cell until the cursor
changes to a cross, then press the mouse button
down, then drag the mouse over the cells on the
right.

AutoFill will complete the pattern, adding 5 to each

For a ROW drag to the right – for a COLUMN drag downwards.
number.

Make sure that your mouse cursor looks like this before you drag

 Exercise
Complete these patterns by using Autofill for either the rows or the columns.
Check that the pattern is completing correctly – it can increase or decrease.

10 20 30 40 50 60

January February March April May June

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1.2 1.4 1.6 1.8 2 2.2

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6

1/14/2023 1/21/2023 1/28/2023 2/4/2023 2/11/2023 2/18/2023

Monday 100 7.4

Tuesday 95 8.2
Wednesday 90 9
Thursday 85 9.8
Friday 80 10.6
Saturday 75 11.4
Sunday 70 12.2
65 13
60 13.8
55 14.6
50 15.4
45 16.2
40 17

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ll

UMBERS or DATES by dragging the mouse

e the pattern.
n used AutoFill, the pattern would continue as

s.

drag

or the columns.
e or decrease.

70 80 90

July August September

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2.4 2.6 2.8

Week 7 Week 8 Week 9

2/25/2023 3/4/2023 3/11/2023

1010 95000
1030 91000
1050 87000
1070 83000
1090 79000
1110 75000
1130 71000
1150 67000
1170 63000
1190 59000
55000
51000

Next

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FlashFill

Read below NN

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Full Name First Name Last Name

Bill Granger Bill Granger Type the last name here
Nick Sampro Nick Sampro Select the column, then u
Jude Ellingham Jude Ellingham
Mavis Nilte Mavis Nilte
Dean Barton Dean Barton
Cameron Baxter Cameron Baxter
Alice Worthington Alice Worthington
Abdullah Lang Abdullah Lang
Bruce Shaffer Bruce Shaffer
Elian Newman Elian Newman

 Exercise
Practise with Flash Fill below with the list of phone numbers.

Split the mobile phone numbers into the format shown - type the reformatted num
(+61) 0432 145 876

Selct the right hand column, then use Flash Fill

Reformatted
International Mobile
International Mobile
Number number

+61432145876 (+61) 0432 145 876

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+44421674654 (+44) 0432 674 654

+43412345983 (+43) 0432 345 983

+67432234769 (+67) 0432 234 769

+54776322908 (+54) 0432 322 908

+43702311766 (+43) 0432 311 766

+32544763998 (+32) 0432 763 998

+55303288650 (+55) 0432 288 650

+95435763219 (+95) 0432 763 219

+57316874393 (+57) 0432 874 393

+90546735673 (+90) 0432 735 673

 Exercise
Practice with Flash Fill below with the list of email addresses.

Get the user name from the email addresses

eg charlie@outlook.com User name will be charlie

Email Address User Name

charlie@outlook.com Charlie
billq@gmail.com Billq
bwicks@gmail.com Bwicks
jenny54@yahoo.com Jenny54
zacowen@ghp.com.uk Zacowen
afildes@gmx.com Afildes
thatrman@zoho.com Thatrman
r.drag@uhu.com.au R.Drag
fred.dag@outlook.com Fred.Dag
fangorn@hotmail.com Fangorn
mthurn@live.com Mthurn

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phatter@live.com Phatter

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hFill

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Type the last name here - Granger

Select the column, then use flash fill

mbers.

type the reformatted number into the 2nd column

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esses.

Next

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Choosing a Number Format for

Read below NN

 Exercise
Click on the right hand (blue cells) then format the cells according to the Number
asked for in the left hand column. Cells by default use the General Number Format

Number Format
Time à
Currency à
Long Date à
Percentage à
Fraction à
Number à
Scientific à
Fraction à
Accounting à
Short Date à
Number à

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 Exercise
Click on the right hand (blue) cells, then format these cells according to the numbe
for.

Button Number Format

$English (AUS) à
Euro à
English UK à
Chinese à
Percentage à
Percentage à
Comma Style à
Comma Style à

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er Format for a Cell

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cells according to the Number Format (green cells)

e the General Number Format.

Click on these to change

12:00:00 AM
$123.60
Thursday, April 2, 2009
40.00%
1/5
56.32
1.00E+03
1/8
$ 345,689.00
7/12/2009
$156.79

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e cells according to the number format (green) cells asked

Click on these to change

$ 245.35
$ 65.30
$ 114.25
$ 6,589.00
25%
160%
4,569.00 Next
3,625,800.00

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Decimal Numbers

Read below NN

Decimal numbers in cells, rows or columns can be formatted by Excel to display th

places that you need.
This is done by selecting the cell or cells, then the HOME TAB, the NUMBER GROU
choosing to increase the number of decimal places
choosing to decrease the number of decimal places

 Exercise
In the table below, select each column in colour and change the number of decimal
headings by clicking on the Increase and Decrease Decimal Buttons.
Look at the example row under the headings.
Check that Excel has rounded the numbers correctly.

Original Number 3 decimal places 1 decimal place whole number

eg 23.762987 23.763 23.8 24
34.5678 34.568 34.6 35
0.07645 0.076 0.1 0
123.98032 123.980 124.0 124
6.43 6.430 6.4 6
90.03765 90.038 90.0 90
8979.8451 8979.845 8979.8 8980
756.0844 756.084 756.1 756
15.73032 15.730 15.7 16
84.6 84.600 84.6 85
135 135.000 135.0 135

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45.32856432 45.329 45.3 45

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mbers

y Excel to display the correct number of decimal

the NUMBER GROUP and then

e number of decimal places to those indicated in the

uttons.

2 decimal places
23.76
34.57
0.08
123.98
6.43
90.04
8979.85
756.08
15.73
84.60
135.00
Next

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Next
45.33

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Sorting Data
Read below NN

 Exercise
Sort these lists into Alphabetical order (Sort A to Z) or Ascending Numerical orde
Largest)

Select all col

14 shoe Bruce
32 pram Gretel
65 car Jake
250 ball Kane
452 ant Logan
568 doll Max
845 yacht Michael
965 flower William
1236 tent

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 Exercise
Sort these lists into Descending order. – (Sort Z to A) or (Sort Largest to Smallest

Select both columns

USB stick 321 34°
system unit 1352 28°
mouse 2005 25°
monitor 6 22°
keyboard 185 19°
DVD Rom 5600 17°
computer 95 12°

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ta

ng Numerical order (Sort Smallest to

Select all columns

186 cm 22 yrs
175 cm 61 yrs
158 cm 34 yrs
120 cm 39 yrs
70 cm 5 yrs
132 cm 45 yrs
184 cm 67yrs
181 cm 18 yrs

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Largest to Smallest)

Select both columns

Darwin
Brisbane
Adelaide
Perth Next
Sydney
Canberra
Melbourne

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Format as Table

Read below NN

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Breed Start Date Days Kennel

Bulldog 27-Mar 5 2
Kelpie 27-Mar 2 3
Labrador 27-Mar 5 1
Poodle 30-Mar 7 1
Fox Terrier 30-Mar 5 2
Pomeranian 31-Mar 4 3
Irish Setter 31-Mar 7 1

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Name Mon Tues Wed Thurs Fri

Max History Science English Science English
Ralph Sport English Science English History
Gilbert Math Science Math English Sport
Jane Sport Math Math Math Sport
Mathias Sport Math Math Science English
Eddie History History History English Science
Lia Science Science Math Sport History
Muhammad Math Sport Sport Math Sport
Kyler Science Math Science Math Math
Macy History History Math Sport History
Livia English Science Science Science History
Karla Sport History Science Math Science
Cesar Sport Sport English English Math
Dwayne Sport Sport English Science English
Erin Math History Science History History
Harry History Science Math Sport Math
Brianna Sport Science English Sport Science

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able

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Next

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Adding Pictures

Read below NN

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Fruit for Sale

Type Picture Cost / kg
Bananas $2.99
Oranges $3.45
Apples $4.95
Watermelon $1.55

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tures

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Next

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Orders Day 1 Day 2

Sandwiches 256 178
Sandwiches 340 267
312 278
420 392
186 354

Entering Data

 Exercise
 Starting at the top left of the worksheet in cell A1, create a spreadsheet that disp
the following information
Orders Day 1 Day 2
Sandwiches 256 178
SandwichesSandwiches 340 267
Pasta 312 278
Hamburgers 420 392
Cakes 186 354

 Insert a row above the table to include a merged heading – Cafe Sales

 Adjust the columns and rows to fit the data

 Format your table with borders , cell shading and font alignment and size

 Format the number cells as CURRENCY

 Select PRINT PREVIEW to see how your table would look if printed

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Data

e a spreadsheet that displays This sheet is not

protected. Do
not click on the
instruction text
boxes.

g – Cafe Sales

lignment and size

k if printed

This is the last page

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