ADVANCED CLASS

BUSINESS
PRESENTATIONS
THE AGENDA
TODAY
01 PLANNING

02 ASSEMBLING

03 DOING

04 CHECKLIST
01
PLANNING
YOUR
PRESENTATION
KNOW YOUR PURPOSE

What is the general message of

your presentation? And what is
the specific key message?

What is your motivation? Why

are you doing this? Are you
informing? Reporting? Calling to
action?
AUDIENCE
How many people will
attend? TIME
Have you met them
How much time will I
before?
have?
What level of
How much time do I need?
understanding does your
How much time should I
audience have?
allocate for questions?
How will the content of
Respect the clock
this presentation affect
your audience?
MAKING IT STICK
S - Simple, find the core of the idea
U - Unexpected, grab people's attention
C - Concrete, the idea can be grasped
C - Credible, give an idea for believability
E - Emotional, helps people to see the idea
S - Stories, empower through narratives
CHOOSING
CONTENT THE DETAILS

Give people enough information

that they understand the
SO WHAT? context but not so much that it
takes away from the key
message. The less you say, the

02
Be purposeful when choosing content;
ask yourself “does this belong?” and “is more they will remember.
this the best way to tell the story?”

While reviewing your content, ask ”so

what?” your answer should be “it is
related to my key message.”
CREATE A
NARRATIVE
INFORM, INSPIRE
AND ENERGIZE
Tell your audience a story. Your
audience needs to know the
following: where are we now,
where do we want to go and
how are we going to get there.
POWERPOINT
TIPS
Keep it simple
Limit the text and bullet
points on your slides
Choose fonts and colors
wisely
Use high quality images
Keep your audience
interested, but don’t make
them dizzy
JARGONS AND ACRONYMS
It’s best to avoid using jargon and acronyms altogether, with the following
exceptions:
100% of the people in your audience are in the same field and
understand the meanings
The ‘jargon’ you are going to use is integral to your presentation and
you are going to use it repeatedly - define them in the beginning
The main topic content of your presentation is often referred to as an
acronym - spell it out the first time to let your audience know
 DONT'S
Jumping right in with no
introduction
Not think about your
audience
Cram your slides with lots of
content
Use jargons constantly
Not practicing first
Talk about yourself too much
Not have credible sources
Face the screen fully
Get side-tracked and talk
about unrelated topics
Assume you won't have
technical problems
DO'S
Make an outline for your
presentation
Pay attention to your audience
Simplify!
Use examples people can relate
to when explaining complex
ideas
Practice!
Have fun with it! - enthusiasm is
contagious
Know and understand your
content
Be purposeful with body
language and tone of voice
Anticipate questions
Check the venue ahead of time,
if you can
DATA DISPLAY: CHOOSING
THE RIGHT GRAPHS
Bar graphs : Columns of bar graphs represent amounts or value
of a selected variable. Bar graphs allow for easy comparison of
data.
Line graphs: Used to display data over time, easier to see
smaller variations over time and to display change for multiple
groups over the same time.
Run Charts: Like line graphs, but has a median line
Control Charts: Like run charts, but has upper and lower limits
to indicate if the system is stable or ‘in control’.
Scatterplots or X-Y graphs: used to show relationships between
variables (also called correlations).
Pie charts: Used to display percentage data
DOING THE PRESENTATION
Tips for Public Speaking
Be prepared
Take a deep breath
Stand strong
Hope for the best, but prepare for the worst
Enjoy yourself!

03
 START STRONG
-
END WITH A BANG

Make a first impression by starting your presentation in a way that

grabs the interest of the audience and reflects your personality.
1. Say something personal about yourself
2. Tell a brief story that relates to the topic
3. Start with an inspirational quote or funny joke

The end of your presentation should return to your key messages.

It is entirely appropriate to explicitly state your take home message

– if you want people to remember, make it simple and clear.

Don’t forget to thank your audience, those who asked you to

present and anybody who helped you along the way.
AUDIENCE INVOLVEMENT

ASK QUESTION

Be ready for the silence that may follow.

People need time to think and formulate a response.

What if no one responds even after a long pause?

You can answer the question yourself, or pose it again and
direct people to discuss it with the person beside them.
AUDIENCE INVOLVEMENT

DS
A I SKC Q
USUS
S ITOI O
NNS

Make a room discussion in order to test out ideas.

Report out the ideas has been discussed.

Time allocation is important. Time monitoring tricks

include limits or top 1/2/3 and can help keep the
conversations moving along.
 HOW TO PRESENT
VIRTUALLY

Build in strategies for interaction periodically

Use the buddy system
Know your software
Use more slides
Voice
Preparation
EXCUSE ME, I HAVE A QUESTION

Be aware of some possible questions the audience could ask.

Be familiar with the content of your presentation.
If a question requires a long and detailed answer and time is short,
give a high level answer and offer to meet for a longer discussion
after the presentation is finished.
In cases where you don’t have an answer – don’t be afraid to say so.
TECHNICAL TIPS FOR USING
A MICROPHONE
LAPEL/LAVALIER MICS

GET CLOSE TO THE MIC

SPEAK UP

AVOID FEEDBACK

IS THIS THING ON?

SAYINGS TO AVOID IN
A PRESENTATION
DEBRIEF – THE PRESENTATION
POST-MORTEM
PERSONAL
REFLECTIONS

ASK THE
AUDIENCE

THANK YOU ALL FOR COMING

ACCEPT YOUR
APPLAUSE
 PRESENTATION CHECKLIST
why do we need this?

Do I have one key message for this presentation?

Do I have a few ideas to support my key message?
Do I have the right amount of time to present my key ideas?
Do I know my audience members?

Do I have the content I need to support my key message?

Can I create a story with my content?
Does my Powerpoint supplement my content?
Have I used jargon or acronyms?
Do I need speaking notes?
 PRESENTATION CHECKLIST
why do we need this?

Will the audience know where to get more information?

Do I have the right attire for this presentation?
Do I have data to display in my presentation?
Do I need to include handouts?

Have I rehearsed delivering my presentation?

 IT'S SHARING TIME!!!

PERSONAL
EXPERIENCE

YOU ARE THE MAIN CHARACTER!

PLEASE TALK ABOUT YOURSELF!
THANK YOU!

SEE YOU NEXT WEEK!