___________ – The documents issued by the Procuring Entity as the bases for bids,

furnishing all information necessary for a prospective bidder to prepare a bid for the
Goods, Infrastructure Projects, and/or Consulting Services required by the Procuring
Entity.

____________

provides the information necessary for Bidders to prepare responsive bids, in

accordance with the requirements of the Procuring Entity. It also provides information
on bid submission, opening, evaluation, and award contract.

________________

Project owners and contractors can use Bid Form to outline all the terms and conditions
of a bid on a construction project. Project owners can create blank Bid Forms for all
applicants to fill out, or contactors can create their own when placing a bid.

___________

also called an invitation for bid or sealed bid, is a call to contractors to submit a proposal
on a project for a specific product or service. It is concerned with the pricing more so
than the conceptual ideas of the project. Similar to all other types of bids, an invitation to
bid is generally awarded to the contractor who submits the lowest bid. Keep in mind,
though, that this isn’t always the case. There are other factors that come into play, such
as quality of products or expertise needed to carry out a certain project.

Bids come in various forms, so knowing the difference between each will help determine
whether or not the project is a good fit for you and, ultimately, whether or not the project
is a good fit for you and, ultimately, whether it is worth pursuing.

_________has always been regarded as a valuation based on opinion or roughly made

from imperfect or incomplete data; a calculation not professedly exact, an
appraisement; also a statement, as by a builder, in regard to the cost of certain work.

_______ – Allows individuals to purchase goods and services through auctions and
other venues. It is a competitive process, wherein two or more entities try to outbid each
other by raising the amount they’re willing to pay in order to win the asset.

______________

Once an ITB is issued, interested parties will begin to evaluate the proposal. In this
context, the project manager who prepares the bid is called a bid manager.
The bid manager communicates with the project team to verify the availability of
resources that they’re about to commit, as well as liaising with the company that issued
the ITB for clarifications.

If the bidding party is a general contractor, this process may include facilitating another
bidding session with subcontractors or third-party bidder.

Once all details are compiled and organized, the bid can be passed to the requesting
organization.

__________ is a construction industry professional with expert knowledge on

construction costs and contracts. Quantity surveyors are responsible for managing all
aspects of the contractual and financial side of construction projects. They help to
ensure that the construction project is completed within its projected budget. Quantity
surveyors are also hired by contractors to help with the valuation of construction work
for the contractor, help with bidding and project budgeting, and the submission of bills to
the client.

____________

contains information and provisions that are specific particular bidding process. The
Purchaser must specify in the BDS only the information that the ITB request be
specified in the BDS.

_____________

is usually used on larger construction projects and consists of a list of materials and
services required to perform a project. The list includes materials, labor, and quantities
of each, and is often prepared by the engineer or architect after project design is
complete.

_____________

It means the special conditions of contract setting out specific deviations from the
General Conditions of Contract and other relevant provisions and data, which are to be
read in conjunction with the General Conditions of Contract.
____________

Owners or project teams first need to issue a request for invitation to bid (ITB) to initiate
the bidding process. A tender manager then prepares a package that indicates specifics
about the project.

The package should effectively communicate the goals, priorities, and requirements of
the project so that bidders have a clear picture of what need to be done. This should
include deadlines, expectations, specifications, supporting documents, and the list of
requirements that the bidders should submit.

Due diligence is essential when evaluating bidders: it is typical to request the bidding
company’s profile, project portfolio, personnel resumes and financial statements.

The invitation to bid can be open to everyone, or strictly by invite.

___________ is a method to select the most suitable service provider or supplier, by

comparing proposals against specific criteria. The bidding process provides a thorough
way of evaluating a partners competencies before a contract is awarded. The process is
essential for organizations who want to work with the public sector, but is also common
in industries such as construction, game development and advertising.

_________ is broadly concerned with the estimation, planning and control of the cost on
construction projects. It cover a wide range of activities including cost estimation, cost
planning, value engineering, feasibility studies, cost benefit analysis, lifecycle costing
and valuation.

_____________

After collecting the bids, tender managers compare them against each other and their
requirements.

Contrary to some beliefs, the lowest bid doesn’t always win. The most popular way to
pick the best bidder or service provider is the MEAT criteria (most economically
advantageous tender). Apart from the cost, MEAT criteria consider quality, accessibility,
social value, innovation, and more.
Selection can be a two-step process where applicants are shortlisted before the final
tenders are selected.

Communication between the buyer and bidders is expected during this stage. The
tendering organization can also request presentations or interviews for more
clarification.

___________

is that part of the tender documents which provides to the bidder technical details of the
materials, plant and equipment, services, or site activities which the bidder is to supply if
he becomes a successful bidder.

____________

uses the drawing plans and specifications as the basis of their bid.

____________

The final stage of bidding is negotiation and selection.

After picking the preferred bidder or service provider, the tendering organization will
inform them of the final approved price and additional requests if applicable.
The management and administrative departments of the project team’s organization can
start getting involved at this stage. Legal terms, payment terms, deliverable schedules,
and other important details are documented and signed by the involved parties to
solidify the agreement.

____________

The general conditions section is the portion of the contract document in which the
rights, responsibilities, and relationships of the parties involved are itemized. It defines
each contracting party’s duties and privileges, and the rules that will govern the
relationship.

An example of General Conditions would be if the overall project duration is 12 months,

personnel costs for a superintendent, project manager and other management
personnel then can be estimated.
The general conditions are an integral part of the contract for construction for a large
project and they are incorporated by reference into the owner/contractor agreement.
They set forth the rights, responsibilities, and relationships of the owner, contractor, and
architect.

The 11 duties of a quantity surveyor are as follows:

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.