MoM S&H 2022 003-Merged PDF

Format No.
NACTLP 30
NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

Rev.No. 0
Vadapudupatti, Theni - 625 531
(Approved by AICTE, New Delhi and Affiliated to Anna University, Chennai) Date: 05.02.20
Total Pages: of 6
DEPARTMENT OF SCIENCE AND HUMANITIES

MINUTES OF MEETING
Ref.No: NSCET/S&H/2022/003 Venue: S&H Staff Room
Meeting Date: 03.09.2022 Time: 9.30 a.m.
Agenda of the Meeting:
● Circulars
● Lecture notes
● Faculty Development Program
● Research & Ph.D.
● Course File Completion
● Lab Requirement Proposal
1
Format No. NACTLP 30

Rev.No. 0
Total Pages: of 6
Attendance at the meeting:
S.No Name of the Faculty Designation/ Signature

Department S.No Name of the Faculty Designation/ Signature
Department
1. Mr. C. Prathap AP/HOD (I/C)
(S&H) 9. Mrs. M. Mahalakshmi AP / MAT
2. Dr. C. Chithra Dept. Coord. / 10. Mr. R. Dandayuthapani AP/ PHY
Prof (MAT)
11. Mrs. J. Iswarya AP / ENG
3. Dr. N. David Mathan Prof / CHE
12. Mrs. K. Mano Magdalin AP / CHE
4. Mr. B. Mallaiyasamy Asso. Prof / MAT Rubella
5. Mr. R. C. Richard Britto AP / ENG 13. Dr. M. Selvajayanthi Prof / MAT
6. Mrs. R. Karunyah AP / MAT 14. Ms. S. P. Lejoe Pracilla AP / ENG
7. Mr. N. Vignesan AP/ PHY 15. Mrs. A. Mahalakshmi AP / MAT
8. Mr. K. Rajaguru AP/ PHY
2

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The details of the discussions are as follows:
Details of the Target Date

S.No Action Plan Responsibility
Discussion
● HoD appreciated the quick response of the S&H faculties

to the circulars that were shared in the Whatsapp staff
group.
1. Circulars ● HoD also shared his disappointment in not taking any S&H Faculties —
action regarding those circulars.
● He asked the faculties to voluntarily bring up ideas
relevant to the circulars that are being passed.
● QIC asked the faculties of NSCET to provide them with

lecture videos relevant to the subjects of Regulation
2021.
● HoD insisted the faculties to show their active
Lecture Videos participation by submitting one video per head within a
2. S&H Faculties 10.09.2022
week.
● Any need for resources shall be notified to HoD.
○ Video Running Time: 5 mins to 10 mins
○ The video must have a neat background
○ Topic: Anyone chapter from the handling subjects
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HoD stressed on the need for change in the mode of

S&H Faculties —
teaching.
● Our college's Centre of Faculty Development (CFE). has

Faculty Development asked every department to provide an FDP based on
3. their core subjects.
Program Faculties of the
● The topic assigned to S&H Department is ASAP
English Department
“Communication”
● HoD asked the faculties of the English Department to
come up with a plan for the FDP
● HoD urged the faculties of S&H to come off their zone

and focus on research.
S&H Faculties —
● He also requested the Ph.D. holders of the department to
motivate and guide their colleagues in their Ph.D. journey.
4. Research & Ph. D.

Dr. C. Chithra
Dr. M. Selva Jayanthi
Ph.D. holders and Ph.D. pursuing faculties are asked to Mr. C. Prathap
ASAP
submit their records of published research papers. Mr. B. Mallaiyasamy
Mrs. K. Mano Magdalin
Rubelle
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● HoD once again reminded the faculties to complete and

submit the pending course files for odd and even
Course File Completion Course Incharges &
5. semesters of the AY 2021-22. ASAP
Class Incharges
● He also asked Class In-charges to do follow-ups with
other department faculties.
Mr. R. C. Richard Britto

(Language Lab
in-charge)
Mr. R.
Lab Requirement
HoD asked the laboratory in charge to bring out the Dhandayuthapani
6. Two weeks
Proposal laboratory's needs within two weeks. (Physics Lab
in-charge)
Dr. N. David Mathan
(Chemistry Lab
in-charge)
Meeting minutes submitted on:

Prepared by, Acknowledged by,
Ms. S. P. Lejoe Pracilla (AP/ ENG) Mr. C. Prathap (HoD / S&H)
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MINUTES OF MEETING
● Result Analysis ● Navarathiri Culturals

● General
● Course file
● Absentees report
● Principal Visit
● Faculty Dresscode
● Naan Mudhalvan
● Association function
● Club Activities
1

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Attendance at the meeting:

Department S.No Name of the Faculty Designation/ Signature
Department
1. Mr. C. Prathap AP/HOD (I/C)
(S&H) 9. Mrs. M. Mahalakshmi AP / MAT
2. Dr. C. Chithra Dept. Coord. / 10. Mr. R. Dandayuthapani AP/ PHY
Prof (MAT)
3. Dr. N. David Mathan Prof / CHE
12. Mrs. K. Mano Magdalin AP / CHE
4. Mr. B. Mallaiyasamy Asso. Prof / MAT Rubella
5. Mr. R. C. Richard Britto AP / ENG 13. Dr. M. Selvajayanthi Prof / MAT
6. Mrs. R. Karunyah AP / MAT 14. Ms. S. P. Lejoe Pracilla AP / ENG
7. Mr. N. Vignesan AP/ PHY 15. Mrs. A. Mahalakshmi AP / MAT
8. Mr. K. Rajaguru AP/ PHY
2

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Discussion
● Principal discussed the higher semester result analysis in the

HoDs meeting.
● Except for the EEE mathematics paper (Numerical Methods -
Mrs. R. Karunyah), all the other faculties have given results less
Result Analysis Mathematics
1. than 75% —
Faculties
● HoD advised the mathematics faculties to bring the grievances
they have regarding higher classes prior.
● HoD also stated that the Principal asked for an explanation for
the papers that received less than 50% of the results.
● HoD advised the faculties to be prepared for anything and to

expect the unexpected
● He asked the faculties to plan for everything and should make
2. General the students to be prepared for anything and be ready for any S&H Faculties —
questions
● Faculties should make the students reach at least the passing
level.
3

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● HoD asked the faculties to start preparing for the upcoming

semester S&H Faculties
● HoD asked the Department Time table in charge to produce a Mr. N. Vignesan
3. ASAP
Course File timetable for every class. (Time table
● HoD asked the faculties to prepare the course file in the new Incahrge)
format prepared by QIC
● HoD asked the class in charge to do proper follow-up for the

absentees.
● The attendance should be uploaded and signed before 9.35
a.m.
● HoD expressed that both the parents and students are not
4. Absentees Report picking up the phone call. Class Incharges. —
● HoD asked the faculties to educate the first-year students to
pick up the phone call from the college and to respond with the
proper reason for their absence.
● Absentees should be collected leave letters which should be
maintained in a file by the class in charge.
● HoD mentioned that the principal asked the faculties to avoid

Principal Visit unnecessary meetings with him.
5. S&H Faculties —
● They may reach him through the intercom in case of
emergency but if they want to meet in person, they should get
4

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a prior appointment in the front desk.
HoD mentioned that the Principal focused on the faculty's dress

code in the meeting.
6. Faculty Dress Code Female Faculties - Shoes and Coat S&H Faculties —
Male Faculties - Tucked-in shirts with cuffed-up sleeves, Tie,
Formal Shoes, and Groomed hair and beard.
● Faculty Preparatory courses are being conducted. Mr. R.C.

Naan Mudhalvan Richard Britto will be trained for the Cambridge English course
7. R. C. Richard Britto —
in Madurai.
● HoD asked him to make use of this opportunity.
● From this year onwards, there will be no inauguration. Instead,

Association
there will be a valedictory function for all the associations
8. All the Faculties —
Function where the annual report on their activities throughout that
academic year should be presented.
HoD stated that our department holds three clubs: Science Club,
9. Club Activities Maths Club, and English Club. He insisted the faculties come up Club Incharges —
with plans to conduct at least one program for every semester.
Navarathiri Function ● The management is planning to conduct Navarathiri Culturals Ms. S. P. Lejoe
10. —
at Bathrakali Amman Temple on the 29th of that month. Pracilla
5

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● HoD asked Ms. Lejoe Pracilla and Mrs. Iswarya to come up with Mrs. J. Iswarya
a concept with first-year students.

6

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MINUTES OF MEETING
● General ● Moment Register

● Bus Incharges ● Dress Code
● Product Expo ● Unit Test & Assignments
● College Program
● Appraisal
● Incharges
● Course File
● Monitoring
● Class alternation
1

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Attendance at the meeting: S.No Name of the Faculty Designation/ Signature

Department
Department 9. Mrs. M. Mahalakshmi AP / MAT
1. Mr. C. Prathap AP/HOD (I/C) 10. Mr. R. Dandayuthapani AP/ PHY
(S&H)
2. Dr. C. Chithra Dept. Coord. /
Prof (MAT) 12. Dr. M. Selvajayanthi Prof / MAT
3. Dr. N. David Mathan Prof / CHE 13. Ms. S. P. Lejoe Pracilla AP / ENG
4. Dr. B. Mallaiyasamy Prof / MAT 14. Mrs. A. Mahalakshmi AP / MAT
5. Mr. R. C. Richard Britto AP / ENG 15. Mrs. S. Grace Thenmozhi AP / ENG
6. Mrs. R. Karunyah AP / MAT 16. Ms. M. Sangavi TF / CHE
7. Mr. N. Vignesan AP/ PHY 17. Mrs. R. Vinitha TF / CHE
8. Mr. K. Rajaguru AP/ PHY 18. Mrs. B. Abinaya TF / CHE
2

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Discussion
● HoD appreciated Dr. B. Mallaiyasamy for successfully defending

General his Viva.
1. S&H Faculties
● He also encouraged the faculties to pursue the Ph.D. and to —
start the process.
● HoD mentioned that the bus in charges should come up with a

Bus Incharges solution for the seating problem in the transport. He asked to
2. Bus Incharges —
make alternate adjustments instead of always bringing it to the
management.
● HoD mentioned that this year the Project Expo will be

conducted as Product Expo.
3. ● The Expo is planned to be conducted on 25th of Feb. S&H Faculties —
Product Expo
● Faculties are asked to prepare a proposal for the expo and to
find students suitable for the projects from now itself.
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● HoD rephrased that the Principal issued the tentative program

schedules in the Principal meeting.
College Program ○ Sports Day - 3rd March
4. — —
○ Annual Day - 4th March
○ Graduation Day - Upcoming semester
○ International Conference - upcoming semester
● HoD mentioned that faculties who have worked for more than
5. Appraisal one year are asked to come up with self-appraisal documents S&H Faculties 07.12.2022
and proof before 7th December.
HoD rearranged the Incharges for the department activities.

● CSE- Class Incharge - Dr. Selvajayanthi
● CSE- Assistant Class Incharge - Mr. K. Rajaguru
● ECE- Class Incharge - Mrs. R. Karunyah
● ECE- Assistant Class Incharge - Mr. R.
Incharges Dhandayuthapani
● EEE- Class Incharge - Ms. S.P. Lejoe Pracilla
● EEE- Assistant Class Incharge - Ms. M. Sangavi
● MECH & CIVIL - Class Incharge - Mr. N. Vignesan
● MECH & CIVIL - Assistant Class Incharge - Mrs. A.
Mahalakshmi
● AI-DS & IT - Class Incharge - Mr. R. C. Richard Britto
4

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● AI-DS & IT -Assistant Class Incharge- Mrs. B. Abinaya

● English Lab Incharge - Mr. R. C. Richard Britto
● Physics Lab Incharge - Mr. R. Dhandayuthapani
● Chemistry Lab Incharge - Dr. N. David Mathan
● Library Incharge- Mrs. S. Grace Thenmozhi & Mrs. R.
Vinitha
● Timetable Incharge - Mr. N. Vignesan
● Exam cell Incharge - Mr. R. Dhandayuthapani and Mrs.
M. Mahalakshmi
● MoM and Newsletter Incharge - Ms. S. P. Lejoe Pracilla
● Profile Incharge - Dr. B. Mallaiyasamy
Course File ● HoD asked the respective faculties to submit the odd semster’s
7. Course Faculties 05.12.2022
course to get it signed from principal on 5th December.
● HoD asked the timetable incharge to frame the Monitoring

Time table for faculties.
● He asked to allot seperate timetable for Veranda ans Canteen. Mr. N. Vignesan
8. Monitoring Duty ● HoD instructed all the faculties to strictly follow the monitoring & —
schedule. S&H Faculties
● He also asked the faculties to retain in the respective classes
till the following hour’s faculty takes over.
5

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HoD asked the class incharges to follow the class alternation note
Class Alternation strictly. The alternation should be informed to the HoD prior to the
9. Class Incharges —
happening and the note should be get signed from the HOD by
the end of the day.
● Faculties should enter their names in moment register before

Moment Register they leave the departmetn and should sign back with the time
of entry once they enter.
● This note should be mainted properly.
● HoD insisted the class incahrges to strictly follow thr students

dress code including uniform.
● Students should wear proper formal shoes with black socks
11. Dress Code ● HoD asked the faculties to inform students that smart watches Class Incharges —
are not allowed.
● HoD stressed that students should always wear temporaryu ID
till the issue of the permanent one.
Unit Test &

● Hod insisted faculties to plan unit test for the semester and
12. Course Incharge —
Assingment assignment prior to the test.
6

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MINUTES OF MEETING
Meeting Date: 13.12.2022 Time: 3.00 p.m.
● Odd Semester Last working day

● Tentative Exam plan for odd semester
● Class Review
● Unit Test - I
● College Program
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Department
(S&H)
2

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Discussion
● HoD announced that the last working for the current Semester
would be March 23, 2023, according to Anna University.
Odd Semester Last ● Since, the upcoming days are filled with college events like —
1. product expo, Waves, Sports Day, Hostel Day, and Annual Day, S&H Faculties
Working Day
the students would get busy.
● So, he insisted faculties to make use of the time and to
complete the syllabus as soon as possible.
● HoD circulated the tentative exam schedule for the odd

Tentative Timetable semester.
2. ● REF: NSCET/IC/S&H/2022/02 S&H Faculties —
for Odd Semester
● HoD asked the faculties to adhere to the timetable and to plan
the assignments regarding that.
● Based on the recent class review by the principal, a few

corrections were asked to be made.
3. ● HoD mentioned that the faculties should not let the class go Course Faculties —
Class Review
chorus while answering a question. Instead, they can point out
one and ask questions.
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● Faculties should not let the students to write notes on the board
● HoD announced that the Unit Test - I will be conducted

according to the plan on December 19. 2022.
● There will be no coaching for the unit tests
Unit Test - I Mr. R.
4. ● The test will be conducted for 50 marks and for 1 hour 30 ASAP
Dhandayuthapani
minutes which is between 9.30 am.m. - 11.00 a.m.
● HoD asked the exam cell in charge to make the exam timetable
with the test portions.
● The college programs are scheduled as follows.

○ Product expo- 25.02.2023
College Programs ○ Waves - 01.03.2023
5. — —
○ Sports Day - 04.03.2023 (FN)
○ Hostel Day - 04.-03.2023(AN)
○ Annual Day - 07.03.2023

4

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MINUTES OF MEETING
● Theory Exam
● Hostel
● Duties of Class Incharges
● Student Profile
● Fee Pending and Breakage
● Industrial Visit
● Upcoming semester plan
1

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Department
(S&H)
2

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Discussion
● HoD mentioned the successful completion of the University

laboratory examinations for the first years
Theory Exam ● Now that we should focus on the theory exam as the theory —
1. S&H Faculties
starts on the 5th of April.
● HoD asked for the faculty’s support especially for the slow
learners prior to the exam.
● HoD stated that the college permits the students to stay in the
hostel during the university exam
● During their residence, the faculties will be there to clarify the
2. Hostel doubts. S&H Faculties —
● The hostel fee for a student per day is fixed at Rs. 300 per day,
● HoD asked the faculties to inform the information to parents by
phone call.
● Class charges should inform the course handling faculties to

Duties of Class In
complete the following things for the course file. Course Faculties &
3. —
charge ○ Analysis for Unit - II and Internal - II Class Incharge
○ Common log book
3

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○ Individual Logbook
○ Student feedback
HoD asked the QIC in charge to hand over the audited files. He also
asked to maintain the files with the samples of assignments, exam
feedback, and boost-ups
● HoD asked the mentors to update the student's profile with all
Student mentors
Student Profile the test marks conducted throughout this semester.
4. and Profile in 10.04.2023
● The student profile has to be completed before this Monday.
charge
● HoD asked the profile in charge to check the updates.
● HoD asked the class Incharges to college pending fees and

breakage fines for the semester.
Fee Pending &
● Those who have completed both payments will be provided
Breakage with hall tickets
● HoD asked the faculties to issue the no-due slips to the
students.
● Industrial Visit is set to happen at the beginning of the second

Industrial Visit semester
6. — —
● The students will be visiting ISRO Propulsion Unit at
Mahendragiri in two batches
4

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Upcoming Semester HoD insisted that the department should conduct an

7. intercollegiate for first years where all the colleges of the Club Incharges —
Plan
surrounding will participate in that symposium.
5

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MINUTES OF MEETING
● Snippets from HoD Meeting

● Even Semester - AY- 2022-23
● Industrial Visit
● Pending fee
● NAAC process
● NAAC Work deadlines
1

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Department
(S&H)
2

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Discussion
● HoD mentioned that the Principal is so happy with the students'

participation in competitions like hackathons, etc., and bagging
many prizes. —
Snippets from HoD ● The Management has planned to arrange an appreciative
1. dinner with the achievers English Faculties
Meeting
● The last working day for final years is announced to be the 12th
of May and 24 May for II and III Years.
● English faculties who handle laboratory for higher classes are
asked to make the students complete the laboratory record.
Even Semester -
● The even semester for the academic year 2022-23 starts on
2. — —
AY 2022-23 from 4th of May 2023.
● The Industrial visit has been fixed on May 8th for ECE and CSE
students and on May 10th for EEE, MECH, CIVIL, AI&DS, IT.
3. Industrial Visit ● Each batch will be accompnaied with 13 faculties Class Incharge 04.05.2023
● The bus fare has been fixed on for Rs. 1500 per head.
● Class incharges are asked to inform this to the parents and start
3

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collecting the money on or before 4th of May.
● HoD asked the class incharges to start collecting the bus fare
for the second semseter.
4. Pending Fee ● He insisted that the bus fee should be paid on or before may Class Incharges 04.05.2023
4th.
● Only those who have no fee pending will be brought to IV.
● HoD asked the class Incharges to college pending fees and

breakage fines for the semester.
Fee Pending &
● Those who have completed both payments will be provided
Breakage with hall tickets
● HoD asked the faculties to issue the no-due slips to the
students.
● HoD highlighted a snippet from the HoDs meeting with

Principal.
● From this year onwards, UGC has relaxed the NAAC
NAAC Process acrediation.
6. All the faculties —
● Earlier it is must for the colleges to get A or A+ to gain an
autonomous status.
● But from this year onwards, they have relaxed it. Even the
colleges with C grade can get autonomous.
4

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● This year college focuses on attaining autonomous to increase

the number of admission.
● Principal has asked to start from the documentation of current

year.
NAAC Work ● Faculties are asked to complete staff profile, student profile,
7. lab manual, master guide, financial budgets, MoM, Cirucular 28.04.2023
Deadline S&H Faculties
and ICT files of the Department.
● QIC will conduct an internal auditing on 28.04.2023 on all the
above mentioned files

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NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

DEPARTMENT OF SCIENCE AND HUMANITIES

Agenda of the Meeting:

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

Attendance at the meeting:

S.No Name of the Faculty Designation/ Signature

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

The details of the discussions are as follows:

Details of the Target Date

● HoD appreciated the quick response of the S&H faculties

● QIC asked the faculties of NSCET to provide them with

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

HoD stressed on the need for change in the mode of

● Our college's Centre of Faculty Development (CFE). has

● HoD urged the faculties of S&H to come off their zone

4. Research & Ph. D.

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

● HoD once again reminded the faculties to complete and

Mr. R. C. Richard Britto

Meeting minutes submitted on:

Ms. S. P. Lejoe Pracilla (AP/ ENG) Mr. C. Prathap (HoD / S&H)

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

DEPARTMENT OF SCIENCE AND HUMANITIES

Agenda of the Meeting:

● Result Analysis ● Navarathiri Culturals

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

Attendance at the meeting:

S.No Name of the Faculty Designation/ Signature

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

The details of the discussions are as follows:

Details of the Target Date

● Principal discussed the higher semester result analysis in the

● HoD advised the faculties to be prepared for anything and to

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

● HoD asked the faculties to start preparing for the upcoming

● HoD asked the class in charge to do proper follow-up for the

● HoD mentioned that the principal asked the faculties to avoid

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

a prior appointment in the front desk.

HoD mentioned that the Principal focused on the faculty's dress

● Faculty Preparatory courses are being conducted. Mr. R.C.

● From this year onwards, there will be no inauguration. Instead,

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

Meeting minutes submitted on:

Ms. S. P. Lejoe Pracilla (AP/ ENG) Mr. C. Prathap (HoD / S&H)

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

DEPARTMENT OF SCIENCE AND HUMANITIES

Agenda of the Meeting:

● General ● Moment Register

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

Attendance at the meeting: S.No Name of the Faculty Designation/ Signature

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

The details of the discussions are as follows:

Details of the Target Date

● HoD appreciated Dr. B. Mallaiyasamy for successfully defending

● HoD mentioned that the bus in charges should come up with a

● HoD mentioned that this year the Project Expo will be

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY

● HoD rephrased that the Principal issued the tentative program

HoD rearranged the Incharges for the department activities.

NADAR SARASWATHI COLLEGE OF ENGINEERING AND TECHNOLOGY