GU - SAP S4 HANA - Define and Assign Text Determination Procedures

Mickael QUESNOT
Define and Assign Text Determination Procedures

Sales and Distribution
Set up the rules used to perform text determination
Use
You can define the rules that should be used to perform text determination.
Prerequisites
Define text types for text objects.
Defining Access Sequences for Determining Texts

You can define access sequences to be used in a text determination procedure for the text object. The
access sequence defines how the system is to search for texts.
Note
 You can define access sequences only for text objects in SD documents. There is no need to
define access sequences for customer master, because texts are not copied but manually specified
by users.
In each access sequence, you need to define the sequence and search requirements.
This allows you, for example, to have the system check whether a text exists in the customer language. If
this is not the case, the system can search for a text in the sales organization's language. If this is also
unsuccessful, you can have the system carry out the search in English.
You can make the following specifications for each access sequence:
 SeqNo (sequential access number within an access sequence)
You can define the order in which the text objects of an access sequence are read. The element
with the lowest access number is read first. If an appropriate text is found, the search ends.
Otherwise, the system checks the element with the next lowest access number.
 Text object
You can define which text objects are checked by the system for an access sequence.
In the standard system, for example, in the access sequence 0001 for the text object sales
document header, the system first searches for a form header text in the preceding document (text
object VBBK) and then for a sales note in the customer master record (text object KNVV).
 ID (text type)
You can define which text type is read from the specified text object.
It is recommended that you select the same text type for the source text and target text involved in
text determination. For example, the text for the sales note for customer (text type 0001) in the
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customer master record should be copied to the sales note for customer (text type 0001) of a sales
document.
 Partner Function
For texts copied from a customer master record, you can define which partner function is included
in the text search.
 Original language
You can specify language requirements for the text to be copied:
o All Languages
The system copies texts regardless of language.
o Language
The system copies texts available in specified language.
o Partner Function Language
The system copies texts available in the language of the specified partner.
For example, if you specify the partner function of the sold-to-party, the text is only copied
if it is available in the sold-to-party's language.
o Sales Organization Language
The system copies texts available in the sales organization's language.
Note
 Existing requirements are pre-delivered by SAP and refer to copying text from preceding
documents.
 For every text type, you must maintain separate access sequences.
The text types of a text object are grouped together in text determination procedures. You assign a text
determination procedure using certain keys, for example, account group customer or sales document type.
Defining and Assigning Text Determination Procedures

You can define text determination procedures for the text object as follows:
 You select one of the text determination procedures, then you assign text types for the selected
text determination procedure. You must set the fields of the text type in text procedure with the
relevant values.
 For text objects in SD documents, you define the access sequences and assign text types to these
access sequences. You must set the fields of the access sequence for text type with the relevant
values.
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When you are editing a customer master record of the assigned account group or a sales document of the
assigned document type, the system offers the text types of the corresponding text determination
procedure.
You can also change the following settings for each text type:
 Refer/Duplicate
You can specify whether a text is duplicated or referenced. If you select this option, the text is
duplicated. Otherwise, it is referenced.
If a text is duplicated, the system creates an independent copy of the text. You can change either
the source or target text without affecting the other.
If a text is referenced, it only exists once in the database. A change in the source text triggers a
concurrent change in the target text in the subsequent document. However, the system deletes the
reference once you change the target text.
 FGrp (error group)
Using the error group, you can mark texts as relevant for the incompletion log of the sales
documents. If a relevant text of this text type is missing in the sales document, a note is included in
the incompletion log.
 Text is obligatory
You can specify whether a text is mandatory, and whether the system displays the text when it is
copied (such as from the customer master record to a sales document).
Note that this setting only applies to Sales Document Header, Sales Document Item, and Delivery
Header.
Afterwards you assign the defined text determination procedures as follows:
Text Object Key

Customer master record Account group
Sales document header Sales document type
Sales document item Item category
Delivery header Delivery type
Delivery item Item category
Billing header Billing type
Billing item Billing type
Note
Currently you cannot set up your own error groups for the incompletion log for texts in customizing.
In the standard system, error group "50" is defined for texts. The incompletion log takes it into account if the
texts are additionally characterized as required in the procedure.
Requirements
You can only include text types in a procedure which you have defined beforehand.
 The account groups, document types, and item categories must already be defined. They are then
proposed to you automatically for assignment.
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Actions
1. Check to what extent you can use the text determination procedures contained in the standard
system.
2. Change the existing text determination procedures according to your needs or create new ones.
To do this, branch to the text determination procedures for a text object and display the texts in the
procedure.
3. Assign the text determination procedures.
There are two ways to do this:
o by calling up the text determination procedure assignment
Here, you can carry out the assignment for the selected text determination procedure.
o by calling up text determination procedure usage
Here, the assignments are displayed for the account groups, the document types and item
categories.
Transport
To initiate transport, select 'Text - Transport' in the initial screen.
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Demo
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Mickael QUESNOT

Define and Assign Text Determination Procedures

Set up the rules used to perform text determination

Defining Access Sequences for Determining Texts

 SeqNo (sequential access number within an access sequence)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

You can specify language requirements for the text to be copied:

The system copies texts regardless of language.

The system copies texts available in specified language.

o Partner Function Language

o Sales Organization Language

The system copies texts available in the sales organization's language.

Defining and Assigning Text Determination Procedures

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 FGrp (error group)

Afterwards you assign the defined text determination procedures as follows:

Text Object Key

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o by calling up the text determination procedure assignment

o by calling up text determination procedure usage

To initiate transport, select 'Text - Transport' in the initial screen.

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

Directeur SAP SCM & Cloud Solutions (Concur, EnableNow)

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