Z Option and KPS For Download PDF

Welcome to today’s presentation
Z Option’s GLSU solution for

SAP Finance Users
Customer Case Studies presented by KPS
Spreadsheet Integration Made Easy

Best of the Best
Z Option provides the “best of the best”
spreadsheet integration solutions for SAP
business users

Current Challenges
Non-Flexible Upload Tool New Implementations
Errors on large Journal Entries Multiple Currencies
Large External File Uploads Cross-Company Postings
SAP Upgrade Multiple Vendors
Mergers/Acquisitions Month-End Closing Process

Key Features of GLSU
Easy User Interface Attach Source Workbook to
Posted Document in SAP
Pre-Validation of Data
Mapping Interface
before Posting
Post Directly from the Spreadsheet Master Data Lookups
Flexible Layouts Post More than 1000 Lines
Post Multiple Documents from

SAP Document Numbers Returned
one Worksheet

A few of our customers
For a more complete list of our customers, visit our website.

Z OPTION GLSU
USE CASES
SAP Central Finance Conference, Madrid
13 September 2018
Hartmut Schmidt | Partner, KPS Innovation Center Finance

André Zange | Associate Partner, Project Manager
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AGENDA
1 About KPS
KPS AG | Z Option GLSU Business Cases
2 KPS Rapid-Transformation®
3 Business Transformation & Z Option‘s GLSU
4 Conclusion
13/09/2018
FACTS&FIGURES
F l
FOUNDATION 2000
HEADQUARTERS Munich, Germany
TYPE OF COMPANY Public, Inc. Frankfurt SE
TURNOVER 160 million Euros
CONSULTANTS 1000
SUBSIDIARIES/OFFICES 13 (Europa and US)

13/09/2018
Reduce project duration by 50% with KPS Rapid Transformation
KPS Simultaneous KPS All-Star Principle

Engineering senior consultants with experience
parallel development of in retail, wholesale, fashion and
strategy, processes, consumer products as well as

applications and know-how in processes and
infrastructure systems – no juniors
KPS Rapid
Transformation
KPS Campus®-Approach KPS Rapid Prototyping

early and continuous no blueprint, early demo of
project involvement processes in system, secure
and contribution investment - transfer into pilot
of business and IT phase, faster implementation
13/09/2018
9
Achieve a fast ROI with integrated processes and technologies..
From strategy to IT implementation – with a single partner.
I Strategic alignment II Prototype III Pilot IV Roll-out
Project Phases release

release Go-live pilot
SWT1 SWT2 SWT3 release
KPS [Insight] Digital Transformation Management, Omnichannel & Digital Marketing Strategy,
Strategy Business Alignment, Strategic Guidelines for Transformations, Operating Models, Performance
Management, Enterprise IT Architecture
KPS End-to-End process chains from Backend to Frontend – from integrated enterprise management
Process to E-Commerce, Mobile and digital customer management.
S/4HANA, SAP Retail, SAP Fashion, SAP Hybris Marketing & Commerce, Adobe, Intershop, CMS, PIM, Payment, Logistics,
Application & S&A, Scoring, Reliance, Recommendation, Mailing, SAP C4C, CRM, SAP/GK, SAP POS-DM/DTA on HANA, MAP, F&R, MIM,
SRM, PLM, SAP PI, SAP eWM & TM, KPS iPDM, Finance & Controlling, BI, CAR on HANA, Business & Social Media Analytics,
Technology Application Management Services & Support
13/09/2018
Overall template Design Prototype Go live Staged Go Lives for

Deliverable - Process Scope Enterprise Solution Pilot in full integration all business units
10 Seamless approach to implement, innovative, integrated end-to-end processes & technologies

Prototyping ensures earlier system-based process validation
Traditional project approach (“waterfall”) KPS Rapid-Prototyping approach
• Time consuming, paper-based "Blueprint” • Accelerated process design based on pre-

defined "end-to-end processes”
• Subsequent system configuration without direct
• Early, system-based validation of processes
validation by Business
("Proof of Concept")
• Functional testing without Business
• Validation with IT and Business in Structured
• No simultaneous engineering or re-iteration Walk-Throughs (SWT)
possible
• Simultaneous engineering
• Late validation in "final" integration test, most
likely leading to fundamental changes and time • Release of next phase depending on Prototype
delays / budget issues sign-off (exit / risk mitigation opportunity)
13/09/2018
1) Structured Walk-Through (SWT): Milestones for approval by representatives from management, business department and IT directly in the SAP prototype system
11
13/09/2018 Z Option’s Customer References: GLSU in SAP Retail
12
Staged GoLive Approach Finance first, followed by Retail Stores
Every project phase benefits from GLSU
GoLive-
Phase
GL01, FI Pilot GL01: Finance & Retail GL02, Format GL03 , Country Current Project
• 10 Pilot companies • 92 companies • 85 more companies • Final: 206 companies live
S/4HANA • G/L balances • G/L balances • G/L balances • G/L balances migration
Scope &
Migration • Open items • Open items • Open items • Open items
• Current year‘s postings • Current year‘s postings • Current year‘s postings
• InterCo-Clearing • InterCo-clearing • InterCo-clearing • InterCo-Retail-processes • End of

• Salery • Logistic invoice receipt • Logistic invoice receipt • Logistic invoice receipt CoEx
Co-
• Semi-Automatic posting • Salery • salary Postings • POS and Stock postings
Existence
• Bi-Directional Interfaces • POS and Stock postings • POS and Stock postings
Financial
GoLives
Retail-GoLives
CoEx wave03 – 21 months
Jan. Apr. Jul. Oct. Jan. Jan. Xxx

13/09/2018
2018 2018 2018 2018 2019 2020 20xx
• Simultaneous Engineering with simultaneous GoLives reduce project time

• Agile Project Implementations contain high complexity
13
• CoExistence of legacy and SAP environment requires powerful procedures and tools, like GLSU !
Use Case: Prototyping – Prepare Process Alignments & Approvals
Project Phase / Use Case Benefits & GLSU Achievements
• Approval Milestones in Projects require • Fast preparations of test cases

Sample Postings.
• Key User are trained to understand SAP and
• In short notice orginal financial sample data GLSU in parallel
can be migrated with GLSU.
• Flexibility to change test cases can easily be
• Preparation of Approval Session upfront changed by changing the upload files , e.g.
even with ad-hoc variation and reprocessing of document type
test cases
13/09/2018
Enable frontloading of advanced prototyping of business processes (e.g. Electronic bank statement)
14
Use Case: SAP Client Build – Promote-to-Production
• SAP Client build in multi-client test systems • The pre-validation of functionality by GLSU can
with more clients can be supported with GLSU. show missing customizing or field settings
• Quick check of Financial integration of all • All accounts in a lot of combinations can be posted
document types and posting keys in a mass upload test
• Ensure successful Promote-to-production to • Reduced Approval process of a new SAP client

new all SAP clients
• Accelerated Key-User Training with SAP & GLSU
Validate with minimum efforts and time mass processes in detail (e.g. InterCompany combinations)
13/09/2018
15
Use Case: Migration during GoLive
• During crucial project phases – e.g. data • GLSU is a big partner during migration mass
migration, GLSU support serves as a posting tasks

backbone within the finance migration strategy.
• Financial migration based on GLSU can ease
• Financial migration based on GLSU can easy changes, e.g. mapping rules or values
be change e.g. in the mapping rules or in the
values • Documentation of migration results directly
attached to every FI posting
Financial migration is managed by business

users
KPS Approach includes GLSU to be well proven Finance Migration Tool
• Migration of balances can be done only with GLSU
13/09/2018
• Avoid very complex migration tools and time consuming migration test cycles
• High acceptance and easier validation is much more intense
• Post more than 1000 lines and post multiple documents from one worksheet
• Even CO-PA can be part of the Migration
16
Use Case: Open Item Migration
Source File
GLSU Template
13/09/2018
17
Use Case: Hypercare & Support
• GLSU serves in „High-Alert“ project phase to • Master data lookups

heal and overcome complex situations

• Pre-validations of data before parking/posting
(i.e., G/L accounts, cost centers, profit centers)
• Fast error fixing with easy User front-end
• Easy to implement and learn
• Handling by financial business users (training on the job)
(instead of IT power users)
• Backup spreadsheets attached to every entry
• Document number returned in GLSU Excel-File
• Reuse SAP FI-documents as GLSU-template
GLSU safeguards Transformation Projects

13/09/2018
• After GoLive of POS-interface (180 Till machines) GLSU helped to correct in mass maintenance >500.000
documents
• This was an achievement by just one resource – and GLSU
18
Use Case: Daily Operations & Period-End Closing
• GLSU support in daily or monthly finance • Unique Microsoft Excel-Add-in to SAP

business operations • Daily Cash Receipts

• Travel costs
• Low-volume flexible interfaces and ad-hoc • Accrual postings
adjustments during period end closing are
posted with GLSU. • Avoid development of interfaces by out-of-the-
box solution.
• In daily finance routines GLSU stabilizes the
posting quality. • GLSU-Excel-File can be attached to every SAP-
document for audit trail.
Combine SAP Standard functions during Period-End Closing with GLSU enabled postings.
13/09/2018
19
Use Case: Daily Cash Receipt
Source File
GLSU Template
13/09/2018
20
KPS AG | Z Option GLSU Business Cases To sum it up: Proven Business Value for SAP Retail customers
Unique KPS Rapid Transformation cuts

project durations by up to 50%
… and implement innovations faster.
Z Option GLSU supports agile KPS

implementations to becomes even faster.
GLSU serves project phases and helps in

regular business operations.
13/09/2018
21
THANK Let’s continue the
conversation!
Hartmut Schmidt | Partner

André Zange | Associate Partner
kps.com
YOU!
KPS AG © 2018
13/09/2018
22
Want to learn more about GLSU?
➢ Drop by Stand S2 and speak to the experts
➢ Schedule a WebEx demo
➢ Give GLSU a try – free 30-day trial
➢ Contact us:
sue.capo@zoption.com
tim.curtin@zoption.com
zoption.com

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Welcome to today’s presentation

Z Option’s GLSU solution for

Spreadsheet Integration Made Easy

Spreadsheet Integration Made Easy

Errors on large Journal Entries Multiple Currencies

Large External File Uploads Cross-Company Postings

SAP Upgrade Multiple Vendors

Mergers/Acquisitions Month-End Closing Process

Spreadsheet Integration Made Easy

Post Directly from the Spreadsheet Master Data Lookups

Flexible Layouts Post More than 1000 Lines

Post Multiple Documents from

Spreadsheet Integration Made Easy

For a more complete list of our customers, visit our website.

Spreadsheet Integration Made Easy

Hartmut Schmidt | Partner, KPS Innovation Center Finance

3 Business Transformation & Z Option‘s GLSU

HEADQUARTERS Munich, Germany

TYPE OF COMPANY Public, Inc. Frankfurt SE

TURNOVER 160 million Euros

SUBSIDIARIES/OFFICES 13 (Europa and US)

KPS Simultaneous KPS All-Star Principle

strategy, processes, consumer products as well as

KPS Campus®-Approach KPS Rapid Prototyping

I Strategic alignment II Prototype III Pilot IV Roll-out

Project Phases release

SWT1 SWT2 SWT3 release

Overall template Design Prototype Go live Staged Go Lives for

10 Seamless approach to implement, innovative, integrated end-to-end processes & technologies

• Time consuming, paper-based "Blueprint” • Accelerated process design based on pre-

• InterCo-Clearing • InterCo-clearing • InterCo-clearing • InterCo-Retail-processes • End of

CoEx wave03 – 21 months

CoEx wave02 – 15 months

CoEx wave01 – 9 months

Jan. Apr. Jul. Oct. Jan. Jan. Xxx

2018 2018 2018 2018 2019 2020 20xx

• Simultaneous Engineering with simultaneous GoLives reduce project time

Project Phase / Use Case Benefits & GLSU Achievements

• Approval Milestones in Projects require • Fast preparations of test cases

Project Phase / Use Case Benefits & GLSU Achievements

• Ensure successful Promote-to-production to • Reduced Approval process of a new SAP client

Project Phase / Use Case Benefits & GLSU Achievements

migration, GLSU support serves as a posting tasks

Financial migration is managed by business

Project Phase / Use Case Benefits & GLSU Achievements

• GLSU serves in „High-Alert“ project phase to • Master data lookups

heal and overcome complex situations

• Document number returned in GLSU Excel-File

• Reuse SAP FI-documents as GLSU-template

GLSU safeguards Transformation Projects

Project Phase / Use Case Benefits & GLSU Achievements

• GLSU support in daily or monthly finance • Unique Microsoft Excel-Add-in to SAP

business operations • Daily Cash Receipts

Unique KPS Rapid Transformation cuts

Z Option GLSU supports agile KPS

GLSU serves project phases and helps in

Hartmut Schmidt | Partner

Spreadsheet Integration Made Easy

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