2020 tel? “engin for SAMAR STATE UNIVE. SITY oon a Arteche Bivd., Catbalogan City, Philippines 6700 Office of the Director | Quality Assurance SSU-ODQUAFR-O10 15-FEB-2022 Rev.07 CORRECTIVE ACTION REPORT (CAR) car No. [00S] ISSUE DATE [Phe 72, 07 ‘Non-Conformance Category: [7 Corrective Unit: = Haman flesoure Man Oppi« 1. Details: Non-conformity issue aé a result of: ‘Substandard Material or Product Unmet Goals/Objectives Clientele Complaints Raised Service Non-Conformance Internal Quality Audit Results \Clientele Satisfaction Survey = ia Others: 2. Non-conformity Statement/ Complaints Date Posted: ry 2h 8¥ Detected by: - Mowat. sr asi ff, lorie and Lyaot ie OF the ‘3. Disposition: (— Minor Non-conformity _L—] Major Non-conformity [7] Observation Rework / Repair I Use as is [Reject and return to supplier Others Fy Sendemned % EB sereppe Date Reviewed: YUM Reviewed by: Investigation: (Root Gause Analysis) E Date Investigated: ¥t®._24, zt Investigated by: ES Kn) 5. Corrective Action: Pap fen Date Acted: MAR 1, MIS” 4 ow Responsible Person/s:_Jwinwe K- éuEKen, atsy 6. Follow-up on Action Implementation Satisfactory Not Satisfactory (issue new CAR) Remarks: Date Evaluated 7. Close-out: To be verified/completed by the QMR or Department Chief Satisfactory Not satisfactory (issue new CAR) Re Lhe coterie benat he ely Compal Remarks/Evidence of Effectiveness: a abserirnbin teSAMAR STATE UNIVERSITY Arteche Bivd., Catbalogan City, Philippines 6700 Office of the Human Resource Management ROOT CAUSE ANALYSIS & CORRECTIVE ACTION PROBLEM CAUSE ‘ACTION | ‘Accurate computation | Human error in data entry to the payroll system Work with ICT to update | of salaries despite review and triangulation. the system where it will | automatically notify the | payroll maker if there are irregular entries, as well | as regular systems | update. | | Reskilling on the use of | the payroll system and | the updated HRIS upon BOR approval of its re- | __| implementation. Transparency The University has adopted the use of the HRIS in| Issuance of pay slip | 2018 which allowed for the online access of, printouts for all | employee pay slip. Consequently, the HRMO have | employees (for April | gradually migrated from issuing printouts of pay slip | implementation) pending in favor of the HRIS. In 2021 however, access to the | the re-implementation of HRIS has been limited because of technical issues _| the updated HRIS upon with its intemet service provider, thus, can only be | BOR approval. accessed inside the university through LAN. Since | most employees are on a work from home schedule, | | they are not able to readily access the HRIS and | consequently, their pay slips. Although it should be | noted that employees can easily request for the print | | copies of their pay slips or inquire about its entries at | pee the office, Exact date of release | Late submission of DTR which delays the payroll _| Issuance of Office | of salaries of the preparation. Memorandum by the Personnel Vice President for Administration and Finance for the early submission of the DTR, Moving the date from the 10" of every month to the 4" of every month. Prepared by: sun€@te eGuERRA, RPsy HRMO Ill ‘Wobst:wnssueduph Contact us (08) 530-0528 | gas eu ph Fotow uson 9 MH Qos Page tof 1 1! Philippine Migher Educoioninterotionaliration wards (2001SAMAR STATE UNIVERSITY ~ G Arteche Bivd., Catbalogan City, Philippines 6700 = Office of the Vice President | Administration & Finance OFFICE MEMORANDUM Unnumbered ray ane Se: Seas ssa To : ALL CONCERNED PERSONNEL ‘aye This University len : SUBJECT : REQUIRING SUBMISSION OF DULY =e DAILY TIME RECORD (DTR) DATE : FEBRUARY 09, 2022 ‘As per the Civil Service Commission’s Memorandum Circular No. 01, s. 2017 entitled “Reiteration of the Policy on Government Office Hours; and the Administrative Offenses of Frequent Unauthorized Absences (Habitual Absenteeism); Tardiness in Reporting for Duty; and Loafing from Duty during Regular Office Hours”, and as policy of the University with its existing laws and regulations, all concerned personnel are hereby reminded on the submission of Daily Time Record (DTR) to the concerned office on or before every 4th day of the succeeding month. Further, please be advised that the DTR is proof that service has been rendered and basis for the early processing and release of salary. Please be guided accordingly. GINA WES! ), Ph.D. Acting ‘ident for Administration and Finance Noted by: MARILYN D. CARRO$O, Ph. D. University President 4 mH ~ — 2A pm Website: ww su.eduph Contec us (055) 530-0529 | infos 9.98 Fallw uson 7 i @seucabalgen Page of8 This site can't be reached Online access Login to your account Through LAN