HRM 4111 Assignment #6 – Creating an Onboarding Program (30%)

This assignment relates to the following Course Learning Requirements:

CLR #1 – Link recruitment and selection theories and best practices within an organization to a recruitment and selection plan in both individual and team
settings.
CLR #2 – Build employee recruiting theories and strategies into the design of a recruitment strategy in both individual and team settings
CLR #5 – Design a program evaluation within the relevant theories and best practices in both individual and team settings.

Objective of this Assignment:

To create an onboarding program that is aligned with the organizational goals and the HR strategy of the organization.

Instructions:
Step 1:
1. Develop an onboarding program, including an implementation and communication plan.
2. To complete this assignment, you will assume you are the HR leader for a financial services provider, ABC Financial, whose office is located in
Toronto.
3. There are currently approximately 1000 employees employed and there are expansion plans on the horizon that are expected to result in an
increase in staffing levels of 50% over the next two years.
4. One of your departmental goals this year is to develop an onboarding program to be launched and implemented by the end of the fiscal year
(assume you have six months to develop and launch the program).
5. The overarching objective of the program is to integrate new employees into the organization through a comprehensive onboarding program that
will result in new employees engaging with numerous employees in various departments across the organization to learn as much about the
organization, and their specific job function, as quickly and efficiently, as possible.
6. Again, the purpose of the program is to embed new employees into the organizational culture and help them to become high performing
employees in a shorter timeframe than was the case previously without an onboarding program.

Step 2: The onboarding program will include (at a minimum) the following elements:

1. The goals of the program

o What are the organization’s objectives?
o How will the program align with the vision, mission and values of the organization?
o How will it align with the organization’s learning culture?

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 o How will it align with the HR strategy?

2. Program design
o How will new employees be welcomed into the organization and begin the learning process even before the first day of employment?
o Who will be the champions of this program and what will his or her accountabilities be?
o What specific role will HR play in maintaining and supporting the program?
o What aspects of the business will new employees be exposed to?
o What specific learning is required for a new employee (consider things like policies and procedures early in the process, as well as other
learning opportunities that can wait for later in the process.)
o What are the components of the program and what are the objectives of each component (example: a monthly meeting with each
departmental manager to review the purpose and function of each department while gaining the benefits of meeting with management, or
other key people in the organization).
o How will you ensure current employees receive the same learning opportunities that new employees are now receiving through a
formalized onboarding program?

3. Communication plan
o Who in the organization will the new plan be communicated to and by whom?
o When will communication of the new program begin?
o How will you communicate the new plan?

4. Timeframe- Implementation Plan – the program must be a minimum of six months in duration, a maximum of 12 months, with learning
opportunities mapped throughout the defined period of the program. You may create a chart of indicate the timeframes and implementation
steps.

5. Evaluation - how will the program be evaluated and how often?

Tip: You may find it helpful to use the questions as subheadings in each section to help organize your plan and ensure you have included all areas in your
plan.

Step 3: Formatting is to include the following:

1. Your report should be between 12 and 16 pages in length (not including the cover page, table of contents and reference page).

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2. It will be marked out of 30 based on the rubric on pages 4 and 5.
3. Your assignment is to be submitted in MS WORD format. It should be submitted with the following guidelines:
a. Include a cover page with the course code and course name, the assignment number, the title of your assignment, your student ID, your
name, the instructor’s name, and the date the assignment is created.
b. The first page of your assignment is a table of contents noting the sections of your report.
c. Font should be either Calibri or Arial, 11pt or 12pt – double spaced.
d. You must cite all your sources of information using APA formatting.
e. Create a separate reference page that lists all of your sources that you have cited in text. Sources include software used. Also, personal
communications from a professional in the field count as a reference source. For citation and referencing examples, see
https://owl.english.purdue.edu/owl/resource/560/01/

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Assignment Grading Rubric (30%)
Criteria Excellent
80-100%
Assignment Quality The assignment content
demonstrates an exceptional
understanding of how to develop
and implement and employee
onboarding program
All ideas are clearly developed,
organized logically, and connected
with effective transitions
Explores ideas, supports points fully
using a balance of evidence, uses
effective reasoning to make useful
distinctions
All relevant course and topic links
are made
Comments
Assignment Clear, concise synthesis of course
Knowledge and Skills content to demonstrate
Demonstration understanding of topic
All ideas are clearly developed,
organized logically, and connected
with effective transitions
Explores ideas, supports points fully
Good
50-79%
The assignment content
demonstrates a good
understanding of how to
develop and implement and
employee onboarding
program
Some unified and coherent
ideas are developed with
effective transitions
Supports most ideas with
effective examples, and/or
references, and details, makes
key distinctions
Most relevant course and
topic links are made
Evidence of some synthesis of
course content to
demonstrate understanding
of topic
Some unified and coherent
ideas are developed with
effective transitions
Supports most ideas with
Requires Improvement Points
<50%
The assignment content
demonstrates some
understanding of how to develop
and implement and employee
onboarding program
Develops and organizes ideas
that are not necessarily
connected. Some ideas seem
/12
illogical and/or unrelated
Presents ideas in general terms,
most ideas are
inconsistent/unsupported, and
reasoning is flawed or unclear
Some or no relevant course and
topic links are made
Lack of evidence or weakness in /12
the synthesis of course content
to demonstrate understanding of
topic
Develops and organizes ideas
that are not necessarily
connected. Some ideas seem
illogical and/or unrelated
Presents ideas in general terms,
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 using a balance of evidence, Uses effective examples, and/or Most ideas are
effective reasoning to make useful references, and details, makes inconsistent/unsupported, and
distinctions key distinctions reasoning is flawed or unclear

All relevant course and topic links Most relevant course and Some or no relevant course and
are made topic links are made topic links are made
Comments
Assignment Formatted as per assignment Formatted as per assignment Formatting has not been
Structure details details in most components followed

Structure and format enhances Structure and format fits well Structure and format is unclear
delivery of the information with the delivery of the and impedes delivery of the
information information

Clear language is used which leads Mostly clear language is used Language used is often unclear /6
to easy readability with minor readability issues which impedes readability

Correct grammar and spelling is Few or no spelling and/or Many spelling and grammatical
consistently used grammatical errors errors

No issues with APA using citations Minor issues with APA Incorrect use of APA formatting
or references. citations or references for citations and references1
Comments
Total Points /30

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If there is evidence of missing citations or references, this could constitute plagiarism and will receive a grade of ‘0’. The regulations of academic dishonesty will apply.