Tables make things a lot easier

Tables make things a lot easier

A table gives you special features and conveniences. Here’s how to create one: Step 1-2
Cells C5 through G13 contain data. Go to any cell within that region, for example, cell D8. Press CTRL+G, type D8, then press Enter.
A table gives you special features and conveniences. Here’s how to create one:
Press ALT+N to enter the Insert tab above the ribbon, then press T and press Enter. Or, press shortcut key combination CTRL+T, then Enter.
Now you have 1 a table,
Click inside
which is athe data toofthe
collection right,
cells that and then click
has special Insert
features. For>starters:
Table >AOK. table gives you banded rows for
Department
easier reading.Category Oct Nov Dec Jan Feb
You can also create new rows easily. Go to the empty cell under cell C13: Meat. Type some text, then press Enter. A new row Produce
for the table appears.
Veggies 30000 80000 30000
You can also create columns easily: Go to any cell between H5 and H14, for example H10. Type some text, then press Enter. Produce
A new columnFruit
for the table appears.
10000Repeat 30000
the process 40000
to add a new column in column I.
2 twoNow
Notice how the youare
columns have a table,
created, which is and
formatted, a collection of cells
the text Jan thatare
and Feb has special
filled features.
in cells H5 and For
I5 for you. Bakery Breads 30000 15000 20000
EXTRA CREDIT: starters: A table gives you banded rows for easier reading. Bakery Desserts 25000 80000 120000
3
Dive down for moreYou detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE
can also create new rows easily. In the empty cell under Meat, type someDOWN. Deli
Deli
Sandwich
Salads
80000
90000
40000
35000
20000
25000
text and then press Enter. A new row for the table appears.
Meat Beef 90000 110000 200000
4 You can also create columns easily: In the lower-right corner of the table, click Meat Chicken 75000 82000 150000
the resize handle and drag it to the right 2 columns. Ice Cream

5 Notice how the two columns are created, formatted, and the text Jan and Feb
EXTRA CREDIT
are filled for you.
Try changing the table style. First click
inside the table, and the Table Tools
Design tab will appear at the top of
Excel. Click that tab, and then pick a
Dive down for more detail Next step
style you like.
Step 4-5 Step 3

Calculated columns in tables

Calculated columns in tables
One example of a convenience that tables give you: calculated columns. You type a formula once, and it gets automatically filled down for you. Here’s how it works:
One example of a convenience that tables give you: calculated columns. You type a
Cells C33 through H41 contain data with six columns: Department, Category, Oct, Nov, Dec, and Total.
formula once, and it gets automatically filled down for you. Here’s how it works:
Go to cell H34: Total.
Press ALT+=, then press Enter.
The SUM formula1 getsSelect the cell under
automatically Total.
filled down for you so that you don’t have to do it yourself.
Go to cell A47 for the next instruction. Department Category Oct Nov Dec Total Step 1

2 Press A l t = Produce
Produce
Veggies
Fruit
$30,000
$10,000
$80,000
$30,000
$30,000 $140,000
$40,000 experiment
Bakery Breads $30,000 $15,000 $20,000 $65,000
3 Press Enter Bakery Desserts $25,000 $80,000 $120,000 $225,000
Deli Sandwiches $80,000 $40,000 $20,000 $140,000 Step 2-4
Deli Salads $90,000 $35,000 $25,000 $150,000
4 The SUM formula gets filled down for you so that you don’t have to do it Meat Beef $90,000 $110,000 $200,000 $400,000
yourself. Meat Chicken $75,000 $82,000 $150,000 $307,000
Total rows in tables
Another convenience in tables are total rows. Instead of typing a SUM formula, Excel can make that total for you with a flip of a switch. And EXPERIMENT
the same goes for the AVERAGE formula, and many others. Here’s how it works:

Total rows in tables

After putting in the calculated column, try typing over one of the
Cells C54 through E61 contain data with three columns: Department, Category, and Sales. EXPERIMENT
cells in the column. What happens? If you see a green triangle,
Go to any cell within the range above, for example cell D57.
click it and then click the exclamation mark. You'll see that Excel's
At the top of the Excel window, the Table Tools Design tab will appear. Press ALT+JT to enter the Design tab above the ribbon, then press watchin'
T to select Total
out for Row
ya... from within the Table Styles Options.
Another convenience in tables are total rows. Instead
A new row is added at the bottom of the table in cells C62 through E62. of typing a SUM formula, Excel can make
The total ofthat totalisfor
$24,000 you with
added to thea total
flip ofrow,
a switch.
in cell And
E62 .the same goes for the AVERAGE formula, and many Department Category Sales
But what if others. Here’s
you wanted tohow
knowit the
works:
average? Select cell E62: $24,000. Produce Veggies $1,000
1
Press ALT+DOWN ARROW, Select then
any usewithin
cell the arrow
the keys to
table find
on the the Average option and press Enter. The average amount of $3,000
right.
GOOD TO KNOW: There's a shortcut for showing and hiding the total row. Select inside the table, then press CTRL+SHIFT+T.
Produce
Bakery
appears. Fruit
Breads
$2,000
$3,000
Go to cell A72 for the next instruction. Bakery Desserts $1,000
2 At the top of the Excel window, the Table Tools Design tab will appear. Deli Sandwiches $2,000
Deli Salads $3,000 GOOD TO KNOW
There's a shortcut for showing
3
Meat Beef $4,000
On that tab, click Total Row. and hiding the total row. Click
Meat Chicken $8,000
Total $3,000 inside the table, and then press
4 The total of $24,000 is added to the bottom of the table. CTRL+SHIFT+T.

Step 1 Step 2-3 Step 4

5 But what if you wanted to know the average? Click the cell with $24,000.

6 Click the down arrow and then click Average. The average amount of $3,000
appears.

More information on the web

Overview of Excel tables
More information on the web
Total the data in an Excel table
Use calculated columns in an Excel table
Go back to top bypress
pressing
CTRL+PAGE
CTRL+HOME.
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Overview of Excel tables Step 5 Step 6

Total the data in an Excel table

Use calculated columns in an Excel table

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