Analyze data quickly

Analyze data quickly

Here’s how to analyze data so that you can spot patterns and trends quickly: Step 1
Cells C5 through G13 contain data in five columns: Department, Category,
Here’s how to analyze data so that you can spot patterns and trends quickly: Oct, Nov, and Dec.
Go to a cell in the table between cells C5 through G13, for example go to cell E9, then press CTRL+Q. A Quick Analysis panel appears.
Press Tab key1to enterClick and dragoptions,
Formatting to selectthen
all cells
pressonEnter
the right, andData
to select thenBars.
click this button in the lower- Department Category Oct Nov Dec
The cells under Oct,right
Nov,corner:
and Dec columns, cells E6 through G13 get special data bars that visualize their amounts. Produce Veggies $30,000 $80,000 $30,000
Now let's say you want to get rid of the data bars. Select the entire range of cells from C5 through G13, then press CTRL+QProduce
to bring up the Quick
Fruit Analysis panel
$10,000
again. $30,000 $40,000
Press Tab key2to enterOnFormatting
the panel that appears,
options, then click
pressData
RIGHT Bars. The cells
ARROW under
to find Oct,then
Clear…, Nov,press
and Enter.
Dec Bakery Breads $30,000 $15,000 $20,000
columns get special data bars that visualize their amounts.
GOOD TO KNOW: When you select cells, this Quick Analysis button appears. Aptly named, don't you think? You can always Bakery
access the button
Desserts
by using the shortcut
$25,000
key: CRTL+Q.
$80,000
If you ever
$120,000
have a question about the data you selected, select this option and see if it gives you some answers.
3
Dive down for moreNow detail: Gosay
let's to A27.
you Or, toto
want proceed
get rid to
of the
thenext
bars.step, press
Click this CTRL+PAGE
button DOWN.
again: Deli
Deli
Sandwich
Salads
$80,000
$90,000
$40,000
$35,000
$20,000
$25,000
Meat Beef $90,000 $110,000 $200,000
4 On the panel that appears, click the Clear Format button on the right. Meat Chicken $75,000 $82,000 $150,000

GOOD TO KNOW Step 2

When you select cells, this button appears:
It's called the Quick Analysis button. Aptly
Dive down for more detail Next step named, don't you think? If you ever have a
question about the data, click this button and
see if it gives you some answers.

Step 4-5

Quickly make a chart

You can always use the Insert tab and create a chart. But here is another way to make a chart, using the Quick Analysis option. This time though, we'll use the keyboard shortcut:

Cells C34 through G42 contain data with five columns: Department, Category, Oct, Nov, and Dec.
Go to a cell inside the table between cells C34 and G42, for example go to cell D38, then press Ctrl+Q.
The Quick Analysis panel appears. Press RIGHT ARROW until you find Charts.
Press the Tab key to enter the Charts options and Enter to select Clustered… .
A new clustered column chart appears and is selected. Use your arrow keys to move it anywhere you’d like. Within the chart each product has three columns, one for each month of sales: Oct, Nov, and Dec.
Go to cell A47 for the next instruction. Department Category Oct Nov Dec Step 1-2
Bakery Breads $30,000 $15,000 $20,000
Bakery Desserts $25,000 $80,000 $120,000
Quickly make a chart Deli
Deli
Sandwiches
Salads
$80,000
$90,000
$40,000
$35,000
$20,000
$25,000
Meat Beef $90,000 $110,000 $200,000
You can always use the Insert tab and create a chart. But here is another way to make a chart,
Meat Chicken $75,000 $82,000 $150,000
using the Quick Analysis button. This time though, we'll use the keyboard shortcut:
Produce Veggies $30,000 $80,000 $30,000
Produce Fruit $10,000 $30,000 $40,000
1 Click a cell inside the data to the right, and then press Ctrl Q Step 4
Step 3
Chart Title
2 On the panel that appears, click Charts.
$250,000
Quickly make sparklines
3
Let's say you want littleClick
trendthe
lines toClustered…
first the right of this data to show how the amounts go up or down during the three months. You don't have to make 8 little line charts. You can make sparklines instead.
button.
Cells C54 through G62 contain data with five columns: Department, Category, Oct, Nov, and Dec.
$200,000

Go to a cell inside the table between cells C55 and G62, then press Ctrl+Q.
4 A new clustered column chart appears. Move it anywhere you’d like. Notice that
$150,000

each product has three columns, one for each month of sales.
$100,000
On the Quick Analysis panel that appears, press the RIGHT ARROW until you find Sparklines, then press Tab to select the Line option. Press Enter to add Sparklines to the table.
$50,000

Sparklines appear to the right of the Dec column in cells H55 through H62. Each line represents the data for that row, and shows whether the amounts go up or down. $0

To clear the sparklines, select cells H55 through H62. Press ALT+JD to enter The Sparkline Tools Design tab above the ribbon. Press C to select the Clear option, then press C again to select to Clear Selected Sparklines.
Go to cell A68 for the next instruction. Department Category Oct Nov Dec
Series1 Series2 Series3
Bakery Breads $30,000 $15,000 $20,000
Quickly make sparklines Bakery Desserts $25,000 $80,000 $120,000
Deli Sandwiches $80,000 $40,000 $20,000 Step 1
Deli Salads $90,000 $35,000 $25,000
Let's say you want little trend lines to the right of this data to show how the amounts go up or
Meat Beef $90,000 $110,000 $200,000
down during the three months. You don't have to make 8 little line charts. You can make
sparklines instead.
Meat Chicken $75,000 $82,000 $150,000
Produce Veggies $30,000 $80,000 $30,000
1 Click a cell inside the data to the right, and then press Ct r l Q Produce Fruit $10,000 $30,000 $40,000

2 On the panel that appears, click Sparklines, and then click the Line button.

3 Sparklines appear to the right of the Dec column. Each line represents the data for Step 3 Step 2
More information on thethat row, and shows whether the amounts go up or down.
web
Analyze your data instantly
Analyze trends in4data using
To clear the sparklines, click and drag to select them. The Sparkline Tools Design
sparklines
tab will appear
Go back to top by pressing CTRL+HOME. atTo
the top of the
proceed window.
to the Go to
next step, thatCTRL+PAGE
press tab, and then click the Clear
DOWN.
button.
 Step 4

More information on the web

Analyze your data instantly

Analyze trends in data using sparklines

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