USING MS EXCEL

TO CREATE
WORKSHEETS
 Creating a New Worksheet
A new worksheet is launched every
time you open Microsoft Excel.
Creating a worksheet:
1. On the File Menu, click New
2. On the Quick Access Toolbar, click the
New button.
New
3. In third steps, press Ctrl + N (on your
keyboard)
Cells, Columns, and
Rows
Cell is an area where the column and row intersect.
Active Cell – is a selected cell
Each cell has a name which corresponding to its
column heading and row heading which is called a
Cell Reference.
Name Box is where you can see the cell reference and
display the cell name.
Formula Bar is where you see the content of a cell,
whether text, numbers or formulas.
Column is the vertical space that goes down the
window.
Row is the horizontal space that goes across the
window.
Column Heading show the column names at the top of
the columns.
Row Heading show the row names at the left of the
rows.
 Entering and
Changing Data in a
Cell
 You may enter your data by selecting a
cell. You can select a cell by clicking your
mouse pointer on the cell. Type your data on
the selected cell and move to the next cell to
type another data. You can move to another
cell by pressing the arrow keys on your
keyboard or just clicking the mouse.
Two ways to change data
1. Double click the cell and when the blinking cursor
appears, press backspace or delete and type your
data and press the enter key.
Active Cell
2. Click your mouse on the formula bar, press
backspace or delete and type your new data press the
enter key.
Formula Bar
 Deleting Data and
Clearing Cell Contents
To Erase/Delete the content of a cell
1.Go to the cell you want to erase, press
the Delete or Backspace.
2.Go to the cell you want to erase, press
the Spacebar.
Removing/deleting cell, charts, column, rows and
worksheet.
1. Select the cell you want to delete, go to Home tab ribbon, go to Cell
group and click Delete drop-down arrow.
2. Select from the drop-down menu the delete options. Delete Cells,
Delete Sheet Rows, Delete Sheet Columns, Delete Sheets.
Delete
3. You can also highlight the group of cells then right click the
mouse to show the mini toolbar and context menu. The Delete
dialog box will appear. Select the options from the menu and
click OK.
4. You can also go to the Editing group, click the
Clear button and select Clear All, Clear
Formats, Clear Contents, Clear Comments.
 Resizing the Column or Row
1. To resize the row, point your mouse on the line between the
row names and when the double headed arrow appears, move
your mouse up or down to resize.
2. To resize the columns, point your mouse on the line between
the column names and when the double headed arrow appears,
move your mouse left or right to resize.
3. You can also resize a group of columns or rows simultaneously
by selecting the columns or rows and drag the double headed
arrow.
4. On the Home tab, go to the Cells group and click
the Format button and select the Row Height or
Column Width.
5. On the Row Height or Column Width dialog box,
type measurement of your desired height and width.
AutoFit Columns and Rows
1. Select the cells you want to apply AutoFit.
2. On the Home tab, got to the Cells group
and click the Format button.
3. On the drop-down menu, click the AutoFit
Row Height or AutoFit Column Width.
Inserting a Row or Column Into a Worksheet
1. Place the mouse pointer on cell wherein you want to
insert a row or column.
2. Right click the mouse and on the Context Menu,
click Insert.
3. On the Insert dialog box, click Entire Row or
Entire Column.
4. Or, click the Insert button on the Cells group and select
the options on the Insert Dialog Box.
Inserting Worksheets
1. Right click the Sheet Tab
2. On the context menu click Insert.
3. On the Insert dialog box, click the worksheet and a new
worksheet will be insert
4. You can also insert worksheet from the Cells group,
click Insert button and on the drop-down menu click
Insert Sheet.
5. You can rearrange or interchange the
arrangement of the worksheet clicking and
dragging the sheet tab to the new location.
Deleting Worksheets
1. Right click the Sheet Tab.
2. On the context menu click Delete.
3. On the Delete dialog box, click Delete.
4. Go to Home tab, Cell groups and click the Delete
button.
5. On the drop-down menu select Delete Sheet
Renaming the Worksheet Tab
1. Right click the mouse on the Sheet Tab.
2. On the context menu, click Rename.
3. Type the name in the sheet tab.
4. Click the pointer to any blank space in the
worksheet to deselect
Coloring the Worksheet’s Sheet Tabs
1. Right click the mouse on the Sheet tab.
2. Click Tab Color and the color palette will appear.
3. Choose the color and the sheet tab will automatically change
its color.
Inserting Page Break
1. Go to the cell or row where you want to insert the
page break.
2. On the Page Layout tab, go to the Page Setup
group and click the Breaks command arrow.
3. On the drop down list, select Insert Page Break.
Using Undo and Redo Buttons

Undo function – allows you to reverse the command

or action.
Redo function – allows you to restore a previous
action.
 Steps on Using Redo and Undo
1.On the Quick Access Toolbar, click the drop
down arrow and select the Undo and Redo
to make it appear on the Quick Access
toolbar.
2.Other way, press Ctrl + Z for Undo
command and for Redo command press
CTRL + Y
Using Cut, Copy and Paste
1. Select or highlight the cell or range of cells you want to copy
or cut.
2. Click the Home tab, go to the Clipboard group and click the
Copy or Cut Button.
3. Go to the cell where you want to place your cut or copied data.
4. On the Clipboard group, click the Paste button.
Other way, from Context Menu.

1. Select the cell or range of cells you want to copy or cut.

2. Right click the mouse to show the Mini toolbar and Context
menu.
3. Click Cut or Copy command from the drop down list.
4. Click on the cell where you want the data placed and right
click the mouse.
5. On the Context menu, click Paste command.
 Sorting Data
1. Select the range of the cells that you want to sort.
2. Click the Home tab, go to the Editing group and click Sort and
Filter drop down arrow and select from the drop-down
menu the Sort options that you prefer.
3. Or, right click the mouse to show the Context menu
and select the Sort commands and choose from the
options on the menu.
5. You can also click Data tab, go to the Sort and Filter group and click
the Sort button to launch the Sort dialog box.
6. Click the Options tab and select your setting from the Sort Options
dialog box.
 Finding the Cells or Data
1. Click the Home tab, go to the Editing group and click the Find & Select
button.
2. On the drop-down list, select Find.
3. On the Find and Replace dialog box, type the word that you would like to
locate.
Spell Checking the Worksheet
1. Select the worksheet area you want to spell-check.
2. Click the Review tab, go to the Proofing group and click the
Spelling button.
3. The Spelling dialog box will show words that are not in the MS
Word Dictionary and will display suggestions which you can use or
ignore.
4. Another way to spell check is from the Quick Access toolbar, click
the Spelling button.
Using the Fill Series
1. Go to the cell and type the first two data of your
series (Ex. Sep1,Sep2) and highlight the two
cells.
2. Point your mouse on the lower right corner of
the second cell until you see the Fill Handle +.
Drag your mouse until you have reached the end
of the series you want.
3. You can also click the Home tab, go to the Editing
group and click the Fill Button.
4. Select Series from the drop-down menu and on the
Series dialog box select the options available.
THANK YOU!!!
Activity 1

Video Rental
Daily Sales Report

Category Mon Tue Wed Thur Fri Sat Total

Twilight 500 700 800 650 630 420 3700

Star Wars 200 400 350 380 370 370 2070

Pocahontas 300 320 600 370 400 400 2390

Lion King 350 350 380 360 400 380 2220

The Mask 200 230 240 280 290 290 1530

Totals 1550 2000 2370 2040 2090 1860 11910

 Activity 2

Music Shop
Payroll Summary
for the period June 1-30, 2010
Employee Basic Pay Overtime Gross Pay Philhealth Pag-ibig SSS Tax Net Pay

Santos, K 10000 600 10600 -50 -50 -200 -400 9900

Castro, M 12000 500 12500 -50 -50 -200 -500 11700

Cruz, C 15000 0 15000 -50 -50 -200 -800 13900

Tan, P 20000 0 20000 -50 -50 -200 -1000 18700

Quiz 1
I-IDENTIFICATION
Direction: Identify the following sentences and write the correct answer that will make
the sentences complete by selecting the right word given in the box. Identify
the following. Write the word of the correct answer in your test paper.
1. It is an area where the column and row intersect. Column
Heading
2. Each cell has a name which corresponds to its column heading Gridlines
Cells
and row heading which is called a __________. Cell Reference
Active Cell
3. It is the selected cell. Name Box
Formula Box
4. It is the vertical space that goes down the window. Row Heading
Column
Row
5. It is horizontal space that goes across the window.
6. It is where you can see the cell reference and display the cell
name.
7. It is where you see the content of a cell, whether text, numbers
or formulas.
8. It shows the row names at the left of the row.
9. It shows the column names at the top of the columns.
10. They are boundaries of cells which can be seen by default but
will not show on the printed page.
II- Direction: Answer the following questions.

1. How do you insert a row or column in a worksheet?

2. How do you rename the worksheet tab?
3. Discuss the difference between Undo and Redo
buttons.
4. How do you use fill series.