Creating a New Worksheet

A new worksheet is launched every time you open Microsoft Excel.

Creating a worksheet:
1. On the File Menu, click New
2. On the Quick Access Toolbar, click the New button.
3. In third steps, Press Ctrl + N (on your keyboard)

Cells, Columns, and Rows

Cell is an area where the column and row intersect.
Cell Reference - cell has a name which corresponding to its column heading and row heading.
Active Cell – is a selected cell
Column is the vertical space that goes down the window.
Row is the horizontal space that goes across the window.
Name Box is where you can see the cell reference and display the cell name.
Formula Bar is where you see the content of a cell, whether text, numbers or formulas.

Entering and Changing Data in a Cell

You may enter your data by selecting a cell. You can select a cell by clicking your mouse pointer on the cell. Type your data on
the selected cell and move to the next cell to type another data. You can move to another cell by pressing the arrow keys on your
keyboard or just clicking the mouse.

Two ways to change data

1. Double click the cell and when the blinking cursor appears, press backspace or delete and type your data and press the
enter key.
2. Click your mouse on the formula bar, press backspace or delete and type your new data press the enter key.

Deleting Data and Clearing Cell Contents

Four ways on removing or deleting cell.
1. Go to Home tab ribbon, got to Cell group and click Delete drop-down arrow
2. Select from the drop-down menu the delete options. Delete Cells, Delete Sheet Rows, Delete Sheet Rows, Delete
Sheet Columns, Delete Sheets.
3. 3. You can also highlight the group of cells then right click the mouse to show the mini toolbar and context menu. The
Delete dialog box will appear. Select the options from the menu and click OK.

Resizing the Column or Row

1. To resize the row, point your mouse on the line between the row names and when the double headed arrow appears, move
your mouse up or down to resize.
2. To resize the columns, point your mouse on the line between the column names and when the double headed arrow appears,
move your mouse left or right to resize.
3. You can also resize a group of columns or rows simultaneously by selecting the columns or rows and drag the double headed
arrow.
4. On the Home tab, go to the Cells group and click the Format button and select the Row Height or Column Width.
5. On the Row Height or Column Width dialog box, type measurement of your desired height and width.

AutoFit Columns and Rows

1. Select the cells you want to apply AutoFit.
2. On the Home tab, got to the Cells group and click the Format button.
3. On the drop-down menu, click the AutoFit Row Height or AutoFit Column Width.

Inserting a Row or Column into a Worksheet

1. Place the mouse pointer on cell wherein you want to insert a row or column.
2. Right click the mouse and on the Context Menu, click Insert.
3. On the Insert dialog box, click Entire Row or Entire Column.
4. Or, click the Insert button on the Cells group and select the options on the Insert Dialog Box.

Inserting Worksheets
1. Right click the Sheet Tab.
2. On the context menu click Insert.
3. On the Insert dialog box, click the Worksheet and a new worksheet will be insert
4. You can also insert worksheet from the Cells group, click Insert button and on the drop-down menu click Insert Sheet.
5. You can rearrange or interchange the arrangement of the worksheet clicking and dragging the sheet tab to the new location.

Deleting Worksheets
1. Right click the Sheet Tab.
2. On the context menu click Delete.
3. On the Delete dialog box, click Delete.
4. Go to Home tab, Cell groups and click the Delete button.
5. On the drop-down menu select Delete Sheet
Renaming the Worksheet Tab
1. Right click the mouse on the Sheet Tab.
2. On the context menu, click Rename.
3. Type the name in the sheet tab.
4. Click the pointer to any blank space in the worksheet to deselect

Coloring the Worksheet’s Sheet Tabs

1. Right click the mouse on the Sheet Tab
2. Click Tab Color and the color palette will appear.
3. Choose the color and the sheet tab will automatically change its color.

Inserting Page Break

1. Go to the cell or row where you want to insert the page break.
2. On the Page Layout tab, go to the Page Setup group and click the Breaks command arrow.
3. On the drop down list, select Insert Page Break.

Using Undo and Redo Buttons

Undo function – allows you to reverse the command or action.
Redo function – allows you to restore a previous action.

Steps on using Redo and Undo

1. On the Quick Access Toolbar, click the drop down arrow and select the Undo and Redo to make it appear on the Quick
Access toolbar.
2. Other way, press Ctrl + Z for Undo command and for Redo command press CTRL + Y

Using Cut, Copy and Paste

1. Select or highlight the cell or range of cells you want to copy or cut.
2. Click the Home tab, go to the Clipboard group and click the Copy or Cut Button.
3. Go to the cell where you want to place your cut or copied data.
4. On the Clipboard group, click the Paste button.

Other way, from Context Menu.

1. Select the cell or range of cells you want to copy or cut.
2. Right click the mouse to show the Mini toolbar and Context menu.
3. Click Cut or Copy command from the drop down list.
4. Click on the cell where you want the data placed and right click the mouse.
5. On the Context menu, click Paste command.

Sorting Data
1. Select the range of the cells that you want to sort.
2. Click the Home tab, go to the Editing group and click Sort and Filter drop down arrow & select from the drop-down menu the
Sort options that you prefer.
3. Or, right click the mouse to show the Context menu and select the Sort commands & choose from the options on the menu.
4. You can also click Data tab, go to the Sort and Filter group and click the Sort button to launch the Sort dialog box.
5. Click the Options tab and select your setting from the Sort Options dialog box.

Finding the Cells or Data

1. Click the Home tab, go to the Editing group and click the Find & Select button.
2. On the drop-down list, select Find.
3. On the Find and Replace dialog box, type the word that you would like to locate.

Spell Checking the Worksheet

1. Select the worksheet area you want to spell-check.
2. Click the Review tab, go to the Proofing group and click the Spelling button.
3. The Spelling dialog box will show words that are not in the MS Word Dictionary and will display suggestions which you can use
or ignore.
4. Another way to spell check is from the Quick Access toolbar, click the Spelling button.

Using the Fill Series

1. Go to the cell and type the first two data of your series (Ex. Sep1,Sep2) and highlight the two cells.
2. Point your mouse on the lower right corner of the second cell until you see the Fill Handle +. Drag your mouse until you have
reached the end of the series you want.
3. You can also click the Home tab, go to the Editing group and click the Fill Button.
4. Select Series from the drop-down menu and on the Series dialog box select the options available.