A PROJECT REPORT ON

GUTZY INVENTORY INFORMATION SYSTEM

Undertaken at

GUTZY CLOTHING
Antipolo, Rizal

Submitted in Partial Fulfillment of the Requirements of

Bachelor of Science in Information System for
SYSTEMS ANALYSIS AND DESIGN

MS. MARITES DIMALIBOT BENGUA

Assistant Professor

ROSE CAMILLE C. BACONG

APRIL JANE Q. KINAPUNDAN
HENRI ANGELO C. MARASIGAN
RAFAEL MONTILLANA
ARVIN GLENN M. SOTEJO

2022
ACKNOWLEDGEMENT

This project would not be possible without the assistance, guidance and

motivation of the following individuals who really deserve to be recognized and be

thankful for.

To Mrs. Marites D. Bengua, Systems Analysis and Design Subject

Professor, for her assistance and cooperation with the researchers toward the

completion of this project;

To the Gutzy Clothing Owner, Kyle Aerix Ricacho, for giving the researcher’s

permission to conduct interviews and analyze their business operations in line with

the researchers’ project.

To the Researcher’s parents/guardian, for their unconditional support

through financial, emotional aspect and for motivating the researchers throughout

the project;

To the Researchers themselves, for giving their full efforts, hard works,

patience, strength, courage and confidence for the completion of this project;

And to our Almighty God, for his never-ending guidance, for giving the

researchers the strength and knowledge all throughout the project, his love, hope,

encouragement and for giving the researchers inspiration that made them even

more determined to finish the project.

DEDICATION

This project is dedicated to the following individuals who greatly help us in

completing this project.

To our parents, relatives and friends, who show us mental, emotional,

and financial support all throughout. For giving us advice and motivations

whenever we’re feeling down and hopeless.

To the almighty god, who gave us enough strength and knowledge to

pursue the goals of this project.

TABLE OF CONTENTS

Page No.

Vision, Mission, and Philosophy of i

City College of Calapan

Title Page ii

1 PURPOSE 1

2 PROJECT INFORMATION 10
2.1 Project Description
2.2 Project Approach
2.3 Goals, Objectives, and Scope
2.4 Business Drivers
2.5 Stakeholders
2.6 Assumptions, Dependencies, and Constraints
2.7 Risks
2.8 Cost
2.9 Delivery Dates

3 PROCESS INFORMATION 30
3.1 Current Processes
Context Diagram
Diagram-0 DFD
Decision Table
Decision Trees
3.2 New Processes or Future Enhancements
Context Diagram
Diagram-0 DFD
Decision Table
Decision Trees
3.3 Use Case Diagram with Scenarios.
3.4 E-R Modeling.

4 Designing the Recommended System 50

Interface design ( input screens )
Interface design ( output screens)
APPENDICES

Appendix A. Interview Outline / Questionnaire

Appendix B. Curriculum Vitae
VISION MISSION AND PHILOSOPHY OF CITY COLLEGE OF CALAPAN

VISION

Center of Inclusive Education in Building Discipline and Good Character for

God and Humanity

MISSION

In the pursuit of the vision of the City College of Calapan as an educational

institution subscribing to the total development of the youth, the following are the

mission statements of the City College of Calapan:

a. To foster the intellectual, moral, social, and creative life of its students through

quality, accessible and affordable education

b. To provide for a general education that will develop the whole human personality

and seek to create a cultural environment that will prepare him to be professionally

competent for life

c. To foster awareness of the socio-economic situation, a commitment to its

improvement, the Development of Civil and Social Responsibility and Discipline

d. To provide training and experiences in the sciences and professions.

e. To enhance the promotion of our cultural values and foster social awareness

and responsiveness towards the upliftment of the youths of Calapan

PHILOSOPHY

We Create Possibilities for life-long Learning

 1. PURPOSE

The purpose of this project is to help the business solve primary issues

arising within. As the business is dealing with the market’s demand, Gutzy

Clothing owned by Mr. Kyle Aerix Ricacho finds their inventorying process difficult

to handle. They still stick to the old method or manual listing of items. Stocks

cannot be observed properly this way which leads them to have consistent stock

outs or unavailability.

This project ought to create an Inventory Information System which could

help them manage their items easily. Making the Gutzy Clothing satisfy the current

needs of the business by making an Inventory information system that could help

their business. They can also organize their items well and can observe their

availability whenever they need to.

This project could be of great help to the business on their day to day

operations as there is no need for them to list their stocks manually. Current

problems regarding their inventorying process could be lessened and prevented

with the help of this proposed Inventory Information System.

 2. PROJECT INFORMATION

2.1 PROJECT DESCRIPTION

Inventory Information System is a type of system which enables a particular

institution, organization, or a business to provide great efficiency, usability and

functionality when it comes to observation and monitoring of stocks.

It is a highly recognized system in a business’ day to day operations as it

handles numbers and lists of items capable of supporting the business to function

well. Without this, certain issues may arise and affect the process of providing

customers’ daily needs.

The project vision is to formulate an exquisite Inventory information system

which will be a great help to business’ functionality. This might have an interface

showing how items should be labeled and listed, and also an overview of how

certain items are summed up. This could possibly be done within a certain time

frame of around more than half a month. After being implemented this could be

tested out for its functionality and usability and can be modified if there are minor

issues that might need to be resolved.

2.2 PROJECT APPROACH

The researchers used Agile Methodology upon the completion of the

Inventory Information System Project. It shows the step-by-step process; plan,

design, develop, test, deploy, review and launch.

Figure No. 1

This figure shows the Development Cycle of the system.

Plan

The system must meet the aspects that will carry out the duties of the

business. In order for that, the planning phase takes place to design and determine
the overall requirements of the plan to build the system which consists of the

collection of physical, hardware, software, human and processing components.

Design

The design of the system is set to be made easily comprehensible and

accessible after taking data from planning and making the Data flow diagram and

Decision trees. The design will consist of inputs and outputs in order to organize,

calculate as well identify the stocks of the items at real-time.

Develop

Development of the system will be made after following the plan and design

process.

Test

The testing will consist of function tests of the system that will be conducted

by the developer. This determines whether the performance of the system is

feasible to carry out the functions of managing inventory that supports the business

process.

Deploy

This is done after the initial tests are completed and thoroughly met with

satisfying results. The system is then deployed to the Admin to examine the works

of the system.
Review

The system is to be evaluated by the admin if there would be any flaws to

be fixed and additional suggestions for the system to be more effective.

Launch

The initiation of the system would transpire once the review is set. Unfolding

to an itemized business with the use of the system, bringing to a satisfactory

success.
2.3 GOALS, OBJECTIVES, AND SCOPE

Goals

The goal of the development of Inventory information system is for the

researchers to provide an efficient solution;

1.) To help the business make their process faster and reliable.

2.) To organize listings of items in the warehouse to avoid item stock

outs.

Objectives

The specific objective of the Inventory information system is to provide a

highly centralized system;

1.) To maintain or keep item records.

2.) To effectively monitor the list and quantity of the item by the personnel

of Gutzy Clothing.

Scope

The system can add new items such as giving improvements to the item

function that can update the item details. The functionality of the system as well

includes a deletion of the item records; if and only if the item is no longer available

and can no longer be sold. In addition, the system also includes a security log-in

and log-out process to make the records more secure and safe. Moreover, it
features a viewing record and view history record where the moderator can easily

search the item record or the item number. The system also includes reports of the

existing item and recently available items so they can easily view when they need

to review item availability.

2.4 BUSINESS DRIVERS

For Gutzy Clothing, the business does its way of manual checking of clothes

which hinders the progression of profit. With that method could potentially bring

costs such as excess inventory which is a loss of revenue. This shows the extent

of how much better it could have been which is why the project is planned to make

a system that helps in reducing costs and losses. Bringing benefits to the business

with incoming revenue by keeping track of stocks, organizing and carrying out

items to efficiency and satisfy the customers’ demands.

2.5 STAKEHOLDERS

Purchasing Department

They are responsible for acquiring goods or items that the business

provides. They also provide information to all people who are concerned with new

items, materials and services. They guarantee that their supplier is consistent and

stable.
2.6 ASSUMPTIONS, DEPENDENCIES, AND CONSTRAINTS

After implementing the project, the researchers will assume a good and

reliable system that will help the moderator or administrator on monitoring the

stocks and prevent stock outs. The following things might hinder the process of

developing and implementing of project;

 Software and Hardware Unavailability

 Unstable Internet Access

2.7 RISKS

Risks hinders the process of project development and lowers the chance to

come up with the desired outcome. This also causes delay upon the

implementation of the project.

The following risks are identified throughout the completion of the project,

with the provided mitigation information;

 Lack of Budget

This could be resolved by means of accurate estimation of project

cost associated with the budget plan.

 Time Frame

This could be resolved by fixing time schedules, planning ahead of

time and setting time limits for repeating tasks.

2.8 COSTS

Description Cost
Windows 7 or above ₱ 3,639
Mouse & Keyboard ₱ 315
250 GB DATA HDD Samsung, WD, ₱ 550
Seagate or Higher
DDR3 2G 1333 MHz PC3-10600 ₱ 1,214
Desktop memory Ram or Higher
PLDT Home WiFi Prepaid LTE-A Cat6 ₱ 1,995
Modem
Total Cost ₱ 7,713

Figure No. 2

This figure shows the Estimated Cost upon the implementation of the system.

2.9 DELIVERY DATES

Figure No. 3

This figure shows the Estimated Time Frame upon the Implementation of the

system.
 3. PROCESS INFORMATION

3.1 ENHANCED PROCESSES

Context Diagram

Diagram-0 DFD
Decision Table

Decision Trees
3.2 NEW PROCESSES OR FUTURE ENHANCEMENT

Context Diagram

Diagram-0 DFD
Decision Table

Decision Trees
3.3 Use Case Diagram with Scenarios

Use Case Name: Create a Gutzy Inventory Information System.

Scenario: Create an online Inventory Information System.
Triggering Event: The administrator wants an easy inventorying process.
Brief Description: Online Inventory Information System works by storing all items
available in the warehouse and monitor or view their sizes
according to the items added, updated and deleted. In addition,
the Purchasing department and the Management acquires
systems reports and records.
Actors: Administrator, Purchasing Department, Management
Related use None
cases:
Stakeholders: Purchasing Department
Pre-conditions: Stocks in the warehouse must be monitored or viewed.
Administrator must add, update, delete and view item records.
Post-conditions: Stocks in the warehouse are monitored.
Administrator has the capacity to add, update, delete and view
item records.
Purchasing Department must had item’s weekly or monthly
report.
Management must acquire item’s record.
Flow of Activities: Actor System

1. Administrator needs to monitor 1. System provides an

or view stocks in the warehouse. interface where the
administrator can view
stocks and its
corresponding sizes.
2. Administrator needs to add new
items with their corresponding
details. 2. System adds new items
together with its details.
3. Administrator needs to update
current items and its details.
3. System updates current
4. Administrator needs to delete items and its details.
current items that are no longer
present in the warehouse.
4. System deletes current
5. Purchasing Department needs items that are no longer
item’s weekly or monthly report. present in the warehouse.

6. Management needs to acquire

item’s record. 5. System produces weekly
and monthly reports
necessary for purchasing.

6. System produces
records for references.
Exception 1.1 Update function does not store previous records.
Conditions:
3.4 Data Dictionary

Data Dictionary
Online Documentation Form (Data Element)
System: Inventory Date: None
Label: Administrator ID Number Alias: Admin_ID
Type & Length: 8N Default value: None
Source: Administrator Acceptable values: Any positive
number
Security: None User responsibility: Administrator
Description and comments:

Data Dictionary
Online Documentation Form (Data Flow)
System: Inventory Date: None
Label: ITEM SUMMARY Alias: None
Origin: ITEM HISTORY data store Destination: PRODUCE ITEM
RECORD process
Volume and Frequency: 1 per week
Description and comments: Item summary comes from the Item History data
store that incorporates all the item history, may it be present or deleted.

Data Dictionary
Online Documentation Form (Data Store)
System: Inventory Volume and Frequency: 1 per day
Label: ITEM HISTORY Alias: None
Attributes: ITEM SUMMARY,
DELETED ITEM
Description and comments: Item List, Item Number and Deleted Item
Information

Data Dictionary
Online Documentation Form (Processes)
System: Inventory Input Data Flows: ITEM SUMMARY
Label: PRODUCE ITEM RECORD Output Data Flows: ITEM RECORD
Process Number: 5.0
Description and comments: Produce item record based from the Item History.
Data Dictionary
Online Documentation Form (External Entity)
System: Inventory Output Data Flows: ITEM
INFORMATION, ITEM REPORT
Label: ADMINISTRATOR Alias: ADMIN
Input Data Flows: ITEM RECORD
Description and comments: Item information are viewed in record and
generated via report.

Data Dictionary
Online Documentation Form (Record)
System: Inventory Attributes: ITEM CODE, ITEM NAME,
ITEM QUANTITY
Label: ITEM RECORD Alias: None
Description and comments: Item data list
4. Designing the Recommended System

Input Screen

a. User Log-in

b. Input Username and Password

c. Selection Screen

d. Add New Item Interface

e. Update Item Interface

f. Delete Item Interface

Output Screen

a. View Record Interface (Admin)

b. View Record Interface (Management Staff)

c. Report Interface
APPENDICES

Appendix A. Interview Outline / Questionnaire

GUTZY INVENTORY INFORMATION SYSTEM

The purpose of this interview is to gather data from the Gutzy Clothing that
is needed by the researchers. Your responses will be treated with utmost
confidentiality. The results of this interview will be used for our project only.

Name (Optional): ___________________________ Date: _____________

Business Name: ____________

PRIMARY QUESTIONS:

 Background of the business/Information about the business

(history, location, service/product offered)
 Who are your business stakeholders (e.g. Accounting department,
Inventory department)? What are their roles?

1. What is the information system that you use?

2. What are your current business process?

3. What are the risk/problems that your business have encountered?

Appendix B. Curriculum Vitae

BACONG, ROSE CAMILLE C.

Bachelor of Science in Information System
City College of Calapan Oriental Mindoro
Address: Brgy. Pula, Pola Oriental Mindoro
Email Address: bacongrosecamille@gmail.com
Cellular No.: +639777364801

DESIGN PROJECTS COMPLETED/ RESEARCHES UNDERTAKEN

 Research Paper: “Online Shopping and Customer Satisfaction”

The study is about the customer satisfaction of every individual/ consumer

in using online shopping sites and/ or application in buying products.

 Research Paper: “Effect of Cellphone Addiction in the Performance of

Grade 10 Students”

A research about the disadvantages and bad effects of Cell phone Addiction
to an individual especially to us students, its effect in our daily performance.

EDUCATIONAL BACKGROUND

 Primary Education
Pula Elementary School
Pula, Pola Oriental Mindoro
2007-2014
 Secondary Education (Junior High School)
Domingo Yu Chu National High School – Main Campus
Maluanluan, Pola Oriental Mindoro
2014-2018
 Secondary Education (Senior High School)
Abada College
Marfrancisco, Pinamalayan Oriental Mindoro
2018-2020
 Tertiary Education
City College of Calapan
Guinobatan, Calapan Oriental Mindoro
 2020-Present

KNOWLEDGE, SKILLS AND ATTITUDE

As an Information System student of City College of Calapan, considering the

following knowledge:
 Utilize information and communication technological tools.
 Writing computer programs, designing websites, animation, and java
programming.
 Develop, maintain and use computer systems, software and networks.

SEMINARS AND TRAININGS ATTENDED

 Career and Guidance Seminar
Domingo Yu Chu National High School (Main Campus)
Maluanluan, Pola, Oriental Mindoro
2017-2018
 Proper Grooming & Resume Writing Seminar
Abada College,
Marfrancisco Pinamalayan, Oriental Mindoro
September 27, 2018
 Work Immersion
Arrow Up Media and To and Fro Digital Marketing
Mabini Boulevard, Pinamalayan, Oriental Mindoro
October 01-05; 07-12, 2019

EXTRA AND CO-CURRICULAR ENGAGEMENTS AND VOLUNTEER WORKS

 Virtual Reality – Member (2019-2020)

 Honor Society – Member (2018-2020)
 Nocturnal Pens – Treasurer (2019-2020)
 Technology and Livelihood Education Club – Member (2017-2018)
 Filipino Club – Member (2016-2018)
 Glee Club – Member (2015-2016)
 English Club – Member (2015-2018)
 AP Club – Member (2015-2018)

OTHER SKILLS

 Proficient in MS Offices, Macromedia Flash, C++ and Java

 Proficient in English in written presentation
 Proficient in Filipino in both oral and written presentation
 Responsible, disciplined, trustworthy, and a reliable individual
 Can accomplish every task on time, and can work under pressure
KINAPUNDAN, APRIL JANE Q.
Bachelor of Science in Information System
City College of Calapan Oriental Mindoro
Address: Gutad, Calapan Oriental Mindoro
Email Address: madrigalapriljanekinapundan@gmail.com
Cellular No.: +639506772118

DESIGN PROJECTS COMPLETED/ RESEARCHES UNDERTAKEN

 Research Paper: “Effect of Teenage pregnancy”

 Research Paper: “Effect of social media”

EDUCATIONAL BACKGROUND

 Primary Education
Sto Niño Elementary School
Sto Niño Calapan City Oriental Mindoro
2007-2014
 Secondary Education (Junior High School & Senior High School)
Oriental Mindoro Nation High School
San Vicente Calapan Oriental Mindoro
2014-2020
 Tertiary Education
City College of Calapan
Guinobatan, Calapan Oriental Mindoro
2020-Present

OTHER SKILLS

 Hardworking
 Can accomplish every task on time
 Good communicator
MARASIGAN, HENRI ANGELO C.
Bachelor of Science in Information System
City College of Calapan Oriental Mindoro
Address: Brgy. Lumangbayan, Calapan City,
Oriental Mindoro
Email Address: henrimarasigan1.2@gmail.com
Cellular No.: +639551739106

EDUCATIONAL BACKGROUND

 Primary Education
San Lorenzo Ruiz Academy
Brgy. Pachoca, Calapan Oriental Mindoro
2007-2014
 Secondary Education (Junior High School)
Divine Word College of Calapan
3rd floor, Neo Calapan Mall, Roxas Drive Lumangbayan, Calapan City
Oriental Mindoro
2014-2018
 Secondary Education (Senior High School)
International Technological Institute of Arts and Tourism
Brgy. Lalud, Calapan Oriental Mindoro
2018-2020
 Tertiary Education
City College of Calapan
Guinobatan, Calapan Oriental Mindoro
2020-Present

SEMINARS AND TRAININGS ATTENDED

 Work Immersion
Color Master Photo
88 JP Rizal St, Calapan City
February 2020 – March 2020
MONTILLANA, RAFAEL M.
Bachelor of Science in Information System
City College of Calapan Oriental Mindoro
Address: Purok Uno, Antipolo Naujan
Oriental Mindoro
Email Address: rafaelmontillana12@gmail.com
Cellular No.: +639392029539

EDUCATIONAL BACKGROUND

 Primary Education
Marikina Elementary School
12 Florencio Paz, Marikina, 1800 Metro Manila
2007-2014
 Secondary Education (Junior High School)
Sta Elena High School
226 E dela Paz St, Marikina, 1800 Metro Manila
2014-2018
 Secondary Education (Senior High School)
Naujan Academy
Poblacion I Garing St, Naujan, Oriental Mindoro
2018-2020
 Tertiary Education
City College of Calapan
Guinobatan, Calapan Oriental Mindoro
2020-Present

SEMINARS AND TRAININGS ATTENDED

 Work Immersion
Provincial Capitol
Tourism Department
2019

OTHER SKILLS

 Front-end developer
 Programming (Python, Java, C, C#)
ARVIN GLENN S. SOTEJO
Bachelor of Science in Information System
City College of Calapan Oriental Mindoro
Address: Sitio Mag-asawang, Parang
Calapan City, Oriental Mindoro
Email Address: asotejo9@gmail.com
Cellular No.: +639508420646

EDUCATIONAL BACKGROUND

 Primary Education
N. Aboboto Memorial National School
Sapul, Calapan City
2007-2014
 Secondary Education (Junior High School)
Parang National High School
Parang, Calapan City
2014-2018
 Secondary Education (Senior High School)
City College of Calapan
Guinobatan, Calapan Oriental Mindoro
2018-2020
 Tertiary Education
City College of Calapan
Guinobatan, Calapan Oriental Mindoro
2020-Present