Q1.

Solution 1:- A rejection letter is a particular kind of letter that tellsthe receipent
something that notify the letter recipient that they were not choosen it can be a rejection
for a present position for which they applied there are types of rejection letter for a
company sometimes an applicant wont pass the interview requirement for the position
in this situation HR more frequently issues a rejection letter before the interview this
unquestionable saves both parties money and time handling rejection letter from
interview can occasionally be difficult it because the applicant feels they weren’t given a
fair shot in the interview according to candidate in defence of the party they belive its
not fair to disqualify a candidate if they do not satisfy the requirement for the open post
of that particular company . A crucial part of the hiring process is rejection letter an
official email or a letter informing an applicant that their application has been failed is
known as a rejection letter . In this letter the candidate may find the explanation for their
rejection as well as suggestion for how to improve for the potential future possibilities
these letter is a essential part of hiring process since they are unable unsuitable my
individuals to continue their job search elsewhere a well written rejection letter gives an
applicant a lot of insignful information these letter can be sent at anytime during the
application process although their content may change depending on the stage the
applicant is in rejection letter are significant because they demonstrate the recruiting
company professionalism and attention giving candidates constructive critism is a solid
practice for hiring that the benefits the company rejection letter remove the applicants
from the application process so that the requirement may continue on with the
prospects who made the short list of rejection letter that are wellwritten and respectful
may aid a company in attracting tfresh talent as a job prospects examine their goods
interaction with the company
.Be humane and kind : Give them your comments as soon as you can and make sure
they are succinct and direct give them as much context as you can about the incident if
they askfor you a advise on what they could have done better or how to echance their
Cv.

.Request their feedback : Getting candidate input will not only help you to improve your
recruiting procedure but it will also help you to build rapport with the applicant and you
can enchance your company reputation

.Start and finish on positive note : Begin by introducing the candidate and then sign your
name at the conclusion of the message instead of just avoiding accountability by using
your company name make an eeffort to own up a rejection and try to include any
information from your interaction with them or from the procedure they underwent if you
have spoken to the interviewer give an applicant your personal information helps them
to feel like more than a number in your eyes tells them its okay hhoweever you are
unable to provide specific comments since the applicant was unsuccessful in moving on
to the interview stage.

.keeps the lines of communication open between the stages: Open communication is
one of the most crucial component s of the recruiting process candidates are frequently
highly involved and eager to learn from you about the upcoming development and
recent news candidates might bee told how long you anticapte the recruiting process
will take you may even let them know how many candidate are still in the running any
updates and information you you can provide during this process will be very welcomed
provided that you don’t divulge any personal information about their other applicants

.Decline at the appropriate time: Once you decided to hire someone let the candidate
know as quickly as you can because the applicant could already have other offers or
interview lined up timing is crucial in this situation even though there are times when
you want to leave your choice open if candidate is note suitable match for this role you
should reject them right way if you know they aren’t the appropriate candidate for this
position don’t keep them waiting

.Keep integrating them into your talent pool : The more favourable you interaction with
them the more likely it is that they will apply for further position or act as a referral
source for their network for instance you may connect with them on social media to
share business news and information or send them a newsletter pertinent to your
current employment position. Therefore we can conclude that poorly worded rejection
letter might harm your organization reputation it is important to personalize rejection
template.

.Be succinct and to the point : People dont want to read a book explaining why they are
not the ideal candidate for a job be succinct and direct in your response and inform
them politely but emphatically that they were not chosen the essential information may
be written in one or two paragraph which is adequate get on with your job after letting
them know they wont be moving and thanking them for their time and anymore
information try your best to react as promptly and clearly as soon.

Q.2

Solution.2 : Ethics are the moral norms and guidelines that how people and
organization behave and make decisions an ethical dilemma could arise in a
circumstance when decision making involves balancing certain norms and values any
alternative that requires the agent to disobey or infringe on their ethical norms present
an ethics problem in a decision making situation. Ethics are socially accepted rules of
behavior that heavily influence commercial environments well the problem of
transparency and the widespread use of social media are increasingly crucial for
company communication and customer interaction government authorities and the
general public closely monitor cooperate ethical violation both of which put a company
image in jeopardy in business setting ethical issues will inevitably occur the key to
making ethical and competent business decision is a decision is to recognize these
issue and find solution. An ethical dilemma is a senerio where choosing between two
option that are not clear cut or obvious must be made this could happen when
competing interest are present such as when employees of a company desire more pay
and benefits while its investors and management want to keep expenses low, both of
which are morally justified when faced with an ethical conundrum in co operate setting
the decision maker is forced to turned to procedure or policy for guidance these might
be inflexible and produce result that looks unjust an ethical lapse can be seen in one of
two ways either as a decision that was obviously unethical or as a mistake that led to
an unethical conclusion an ethical blunder can also be a mistake in judgment made
when faced with a moral conundrum therefore an ethical or as a mistake that led to be
an unethical conculsion. An ethical blunder can be also be a mistake in judgment made
when faced with a moral conundrum therefore an ethical slip up might be seen as an
ethical blind spot or oversight rather than being a sign of total lack of integrity there are
several categories under which ethical mistake might be up when an immoral activity is
permitted because morality cannot be defined as is the case in more minute details
when individual ethics norms vary from person to persons there has been a breach of
activity communication that adheres to particular corporate standards such as being
accurate and accountable for one words and the actions that follows is known as ethical
communication

.Respecting confidentiality and privacy : Privacy is a popular subject it is so simple to

get carried out away especially when the message has the potential to be spectacular
but you should always be careful to avoid compromising anyone privacy or revealing
propeitary information about a company even if there isn’t a legally enforceable
instrument like a non disclosure agreement you should respect and protect the
confidentially of your customer and partners who may have divulged some data that are
expressly supposed to kept a secret the same is true for journalists who may have
accessed source who desired anonymity or who disclosed sensitive information in an off
the record setting.

.Avoid being negative : In order to communicate ethically one must be considerate

professional and tactful the ethical communicate understand that how you say
something is just as essential as what you say one of the most important aspects of
communication is tone if the tone is incorrect the listener may completely misinterpret
the message which can result in pointless conflicts that reduce corporate productively.
.Understanding your audience: there is always a communicate engangement with the
communicaty is much more than just spreading awareness. It is also the feedback we
got most of the based on how the message was understood this calls on us to fight for
representation in our word choice and take into account any potential linguistic
difficulties the auidance may have thee aids us in our efforts as communication
specialist to avoid anything that might injury someone or be perecived as humaliting
intolerable or even malicious.

.Choosing the right time and place : the use of ethical communication techniques
extends beyond what you say include when and where consider a cigratte advertising
on a kids television show or a news item on cutting edge weapons when a war is in
progress these extreme cases highlight how important it is choose when and where to
speak when deciding on the be0st time and location to speak use tact and awareness
organize your strategy study your audience the many mediums or channels you may
available, as well as current events that may have an impacts on how your message is
received and understood.

Ensuring transparency and Honesty : Be sure to share what is known too be true.
Ethics may be hard in this aspect since even if only 1% of what say is untrue it is still
regarded as immoral regardless of whether it was your purpose or not being completely
open also entails creating accurate portrayal include all relevant information even the
seemingly insignificant cautions or negatives although many people equate public
relations with the spin we should never alter the story in order to make our audience
believe what we want them to.

.Understanding the audience : There is always two ways to communicate engangment

with the community is much more than just spreading awareness it is also the feedback
we got most of which is based on how the message was understood this calls on us to
fight for representation in our word choice and take into account any potential linguistic
difficulties the audience may have the aids us in our efforts as communication specialist
to avoid presenting anything that might injure someone or be perceived as humiliating
introable we can conclude that the perception of ethical conduct has been shown to
improve organizational citizenship behavior loyalty to the organization job happiness
and employee performance altruism and civility are the example of organizational
behavior .

Q3.

Solution 3: a. The building blocks of an essay are its paragraphs which is also provide
a paper argument some shape to prevent leaving the reader with any important
unresolved questions a paragraph need to be developed a paragraph that is completely
developed offers evidence and supporting details and followers a certain development
pattern effective paragraph may be developed in a variety of ways a paragraph is a brief
section of writing containing one or more sentence addressing a single theme that starts
on a new line as a communication expert would advise to follow the below point to not
face the issue from clients again

Descriptive : A writer might give the reader a strong sensory experience by using
descriptive paragraphs these sentence include strong action verbs like drip or rip strong
sensory adjectives like loud or pungent and special transition word like up and there by
painting a mental picture of a scenario for readers to visualize writer aid reader in
understanding the setting tale.

.Exposition : A writer subject is explain inform defined and described to the reader in an
expository paragraph this kind of writing can serve the articles core or as a narroter or
summary an expository paragraph when use after a indirect start also helps to clarify
the topic why the issue is significant and what be covered in the remaining portion of the
piece for the reader to completely comphared the explanation the expotory writer must
be trustworthy and write clearly

.Persuasive : Reader are urged to act or to modify their opinions on a certain topic
through persuasive paragraph its important to keep in mind while writing a persuasive
paragraph that reader need all the subject including a through analysis that will enablr
them to create their own judgment and conclusions and motivate them to act its helpful
to employee persuasive paragraph while writing columns and editorials

.Definition : A definition paragraph serves the objective of providing the reader with a
comprehensive definition of a concept term or idea by outlining the concepts phrase or
idea in a thesis or introducing the reader to a new or specialized phrase this style of
paragraph might be helpful we can coclude that writing paragraphs is essential they
provide you a structure for arranging the ideas logically a precise paragraph structure
aids in directing the reader throughout the written work.

Solution .B:-

A well structured paragraph is really important to solve the issues of customer to a

proper problem solving technique it is a critical to resolve customer services issues
because consumers should be happy and pleased aadditionalby its enable the
company to spot servives gaps and plan a course of action to implement improvements
rapid problem solving reveals a lot about the company underlying principles ethics and
value when business owner don’t rrespond quickly people gets ideas begin creating
assumptions which are never good a set of sentence or a single sentence that
constitute a unit is the definition of the paragraph a portion of a tax is not a paragraph
just because of its length or look for intanse a paragraph might be as short as one
phrase in various writing styles especially journalistic forms a section of a litcary works
that starts on a new often indented line deals with one idea or provides the words of one
speaker and consists of one or more phrases

A topic sentence , a body , and a closing sentence makeup as well as structured 3.5
paragraph an successful paragraph should always include the following the four
components unity, coherence , a topic , phrase and enough development a paragraph
must be entirely focused on the one topic issue or argaurnment that is being explore in
order for it to remain coherent your reader will find its simpler to read and grasp the
content with this arrangement