Journey to Diversity Workplaces

Policy name: Code of Conduct for the Board of Directors

Policy number: 2023 - 01

Person responsible for policy: Chair of the Ethics & Appeals Committee.

Definitions

“Board” shall refer to the Board of Directors.

“Board Members” shall refer to members of the Board of Directors.

“Corporation” shall refer to Journey to Diversity Workplaces.

Introduction

The Code of Conduct is essential to inspire confidence in Journey to Diversity Workplaces

and its Board of Directors, fostering respect for the integrity of the Board within the
community. It sets standards for acceptable and respectful behaviour, emphasizing the
importance of public trust and responsibility.

Body

1. Policy Statement

1.1 It is the policy of Journey to Diversity Workplaces that all Board Members adhere to
this Code of Conduct, which may be amended from time to time by the Board. Board
Members must review this Code at the start of each new term, sign a declaration
confirming their understanding, and commit to aiding by it.

2. Integrity and Dignity of Office

2.1 Board Members shall fulfill their duties in a manner that instills public confidence in
the abilities and integrity of the Board.
2.2 Board Members shall exercise financial responsibility and ensure efficient use of
funds in the corporation's best interests.
2.3 Board Members, as representatives of Journey to Diversity Workplaces, must uphold
the dignity of their office and behave professionally when attending meetings or events.
2.4 Board Members shall ensure that all comments are issue-based and not personal,
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demeaning, or disparaging towards volunteers, members, or fellow Board Members.
2.5 Board Members should actively seek development opportunities to enhance their
ability to fulfill their obligations.
2.6 Board Members must be motivated by a sincere desire to serve Journey to Diversity
Workplaces and meet the needs of all stakeholders.

3. Avoidance of Personal Advantage and Conflict of Interest

3.1 Board Members shall not accept gifts from individuals or entities that have dealings
with the corporation if it could be perceived reasonably as influencing their performance
of duties.
3.2 Board Members shall not use their position to promote personal or family interests
or those of related or associated individuals or organizations.

4. Compliance

4.1 Every Board Member must uphold the letter and spirit of this Code of Conduct.
4.2 Every Board Member must respect and understand the roles and duties of individual
Directors, Officers, the Board of Directors, and the President.
4.3 The Ethics & Appeals Committee will receive and examine complaints regarding
violations of this Code, whether submitted by a Board member, Officer, or through the
Committee's standard complaint resolution process and provide a recommendation to
the Board.

5. Civil Behaviour

5.1 Board Members shall not engage in conduct during Board or committee meetings or
any corporate event that discredits or compromises the integrity of the Board or the
corporation.
5.2 Board Members shall not make irrelevant, frivolous, upsetting, bad faith, or vindictive
allegations of misconduct or breaches of the Code of Conduct against fellow Board
Members.
5.3 Board Members must respect differing points of view when expressing their own and
treat other Board Members, volunteers, members, and the public with decorum.
5.4 Board Members should strive to work with others in a spirit of respect, openness,
courtesy, and cooperation.

6. Respect for Confidentiality

6.1 Board Members shall keep confidential any information disclosed or discussed at
closed Board or committee meetings and respect the confidentiality of deliberations
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unless required by law or authorized by the Board to disclose such information.
6.2 Board Members shall not use confidential information for personal gain or to the
detriment of the corporation.
6.3 Board Members shall not disclose confidential information, including personal or
privileged information, unless required by law or authorized by the Board.

7. Upholding Decisions

7.1 All Directors, Representatives, and volunteers must recognize that the authority rests
with the Board, primarily the Executive Committee and that no individual member has
authority beyond what is delegated by the Board.
7.2 Each Board Member shall uphold the implementation of any Board resolution after
its passage. A motion for reconsideration or rescission may be brought by any Board
Member, as permitted by the Corporation’s By-laws.
7.3 Board Members should be able to explain the rationale behind Board resolutions and
may respectfully express their positions as long as it is.

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