‘QKYOCERA Teaching Assistant Les arL l(t | SETUP AND OPERATION GUIDE Mans.io - —= ae eS duly 11th, 2011 Kyocera Mita America, Inc. Software Solutions Group1. 24 22 23 24 25 3. Typical Workflow. Table of Contents 2. Introduction. Trademarks Software, This Guide... Supported MFP Models Licensing... 3.1 Creating an exam 3.2 Automated Test Grading... 4, Operation summa om 4.1 Creating Tests. Changing Test Sheet Title. 4.2 Grading Tests .. Changing Grade Letter Percentages .. 5. Reports. 5.1 Summary Report. 5.2 Detailed Report 15 6. Setup nnn 6.1 Files Required........... 16 6.2 MEP Setup. 6.3 Installation on Aa Desktop MFP... 16 6.4 _ Installation on Workgroup (43) MFP..... 7. Configuration Options... 7.1 Configuring Printing Application 7.2 Configuring Grading Application. Options... 8. Troubleshooting... Bt 82 Unable to tests .. Unable to Scan tests for grading.Mans.io2. Introduction 2.1 Trademarks ‘* Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation of either the United States or other countries. © Windows XP is a trademark of Microsoft Corporation. * Microsoft Windows Vista, Microsoft Windows 7, SharePoint and Microsoft Internet Explorer are trademarks of the Microsoft Corporation in the U.S. and other countries. «Adobe Acrobat and Adobe Reader are trademarks of Adobe Systems, Incorporated. ‘Other company names and product names in this Operation Guide may be the trademarks or registered trademarks of their respective owners. TM and ® are not mentioned in each case in this guide. 2.2 Software Kyocera’s Teaching Assistant is a software application for automated printing and grading of multiple-choice exams using popular bubble-sheet forms. Teaching Assistant simplifies the task of printing, collecting and analyzing test results for educators, while ensuring accuracy and reducing the amount of time spent grading these important documents. Integrated with Kyocera’s HyPAS-enabled Multifunctional Products (MFP), learning institutions can accomplish the task of printing and grading tt, 8 efficiency, saving valuable time for educators to concentrate on student: ranisst i Assistant maximizes savings for an institute by eliminating the need to order expensive pre-printed bubble sheets and by not requiring any network resources. 23 This Guide This document describes the components, functions, installation requirements and setup steps required to deploy Teaching Assistant effectively at a school or institute. Since Teaching Assistant offers multiple configuration options, itis essential to understand the workflow and configuration options to deploy this solution correctly.2.4 Supported MFP Models HyPAS-Enabled MFPs HyPAS-Capable MFPs* Color MFPs Color MFPs # TASKalfa/CS 7550ci = FS-C2526MFP #TASKalfa/CS 6550ci © FS-C2626MFP # TASKalfa/CS 5550ci «© TASkalfa/CS 45S0ci B&W MFPs # TASKalfa/CS 3550ci *FS-3540MeP # TASKalfa/CS 3050ci © FS-3640MeP # TASKalfa/CS 552ci # TASKalfa/CS 500ci * Ad Desktop MFPs require a compatible CF # TASKalfa/CS 400ci card to be installed prior to installing # TASKalfa/CS 300ci applications. © TASKalfa/Cs 250ci aw res Mans.io © TASKalfa/Cs 80001 © TASKalfa/CS 6500i © TASKalfa/Cs 55001 © TASKalfa/CS 45001 * TASKalfa/CS 35001 © TASKalfa/CS 5201 © TASKalfa/CS 4201 + TASKalfa/CS 300i 2.5 Licensing Teaching Assistant requires the purchase of a software license from an authorized Kyocera or Copystar dealership. The software can be evaluated, free of charge, during a 30 day trial period. The application will stop ‘working when the trial period expires and require a license key be entered to continue using the application.3. Typical Workflow 3.1 Creating an exam ‘When an instructor needs to create a multiple choice exam, Teaching Assistant is used to print blank test sheets; one for each student. These blank test sheets are handed to the class at the start of the test. Test questions could be posted on a board or handed to the students along with the test sheets. fl Oe Students write their name and fill out their student ID in the space provided. Each question is answered. by shading the corresponding bubble on the test sheet. After completing the test, students return their marked test sheets back to the instructor. Mans.io ~~ =3.2. Automated Test Grading The instructor fils out the correct answers for each question on a designated “answer key” page, which is also printed out along with blank test sheets. ‘When ready, the instructor scans all the test sheets along with the answer key at the MFP into Teaching Assistant. Teaching Assistant scores each student's test and prepares 2 report of the actual results from each student. The report can be: a. Printed at the MFP in summary or detailed form. Sent to the instructor as @ Marrs O Saved to a USB flash drive .4. Operation Teaching Assistant consists of two applications; one to print the tests, the second for automated grading of the tests. The grading application will oly support tests printed from Teaching Assistant. 4.1 Creating Tests 1. Open the Applications screen (by pressing the Application key on the panel). 2. Press ‘Print Test’ button. Print bubble sheets for your test = 3. Enter values for: a. Number of Questions (to appear on the test); teachers can select from 2-500 questions. b. Number of Answer Choices (for each question); teachers can designate from 2-8 choices, ©. Number of Students (taking the test); no limit is set for number of students. 4, Select other options a. Check ‘Print Answer Key’ if you want a blank answer key page that is required for grading, (Default: checked) b. Check the ‘Print Student ID bubbles’ checkbox if students are required to enter their IDs on the answer sheets. (Default: unchecked) 5. Press Green button to start printing (or touch the Print button on the panel, or press the Enter key on the keypad). 6. MEP will now print the blank test sheets.7. Blank sheets (excluding the answer key page) are handed out to the class, along with the question papers. 8, Students select an answer by shading the corresponding bubble either with a pencil or pen. Note: Bubbles must be shaded fully. Changing Test Sheet Title To temporarily change the test title, press the Title button. The test title can be changed to test-specific text such as “Math Exam —5"" Grade”. The title will be printed on all test sheets and will also appear on reports that are printed after grading. a ] woo Mans.io4.2 Grading Tests 1. Teacher must fll out the correct answers on the ‘Answer Key’ page. Ensure all questions are answered. 2. Open the Applications screen (opened by pressing the Application key on the panel). Application. ‘ore tot Press ‘Grade Test’ button Arrange the test sheets so that they are all (a) facing the same side, (b) aligned the same way. Place answer key on top of the stack Place all the test sheets and answer key page in the document feeder: a. Printed side facing up . Long-edge of the paper in the feeder (document placed sideways) Matts.to ace es he Scere apse oboe Emer ecnped sre 7. Press the Green button (or, the Enter key on the keypad, or the Scan button on the panel). 8. After scanning is completed, press the Finished button on the panel (or press the enter key on the keypad).TEACHING ASSISTANT TEACHING ASSISTANT TEACHING ASSISTANT 10. Press ‘Summary’ button to print result summary. 11, Press ‘Detail’ button to print a detailed summary, 12, Press ‘Email button to send the report to an email address. The MFP will prompt to enter the destination email address.MTP settings must be configured as described in section 7.2 for this feature to work.) 13, Press ‘Save to USB’ to save the results to a USB flash drive. (Note: USB drive must be inserted in the copier PRIOR to pressing the Save to USB button. After the files are saved, the drive must be ‘cleanly-ejected’ by pressing the ‘Remove’ button on the Job Status/cancel screen Removable Memory tab.) 7) Saal ial HS Changing Grade Letter Percentages To temporarily change the percentage threshold for a grade letter, press the Option button prior to grading the test. To make permanent changes, refer to section on Configuring Grading Application. = ae oa 25. Reports After grading process is completed, Teaching Assistant will allow the instructor to either print the reports at the MFP or export them in PDF format. Exported reports can be sent directly to an instructor ‘as email attachments or saved to USB flash drives. 5.1 Summary Report ‘Summary report enables an instructor to telat a glance, how the students fared, how hard the test was ‘and which questions troubled most students. Summary reports consist of the following elements. Test Scores Table Usts each student's score as points, percentage and percentile, ‘The No. column contains the student ID as marked on the ID bubbles ‘The Name column contains student names as written by each student - in the student's own handwriting ‘The table is ordered by score listing the highest scoring student first. BTest Scores Chart Bar-graph of student scores ordered by student performance. students need help and which students performed very well. psoeTTP DS | =e *, Histogram of grades Instructors can tell at a glance which a’ a nee ‘Show the number of students who ie grade letter: A,B, C, D and F. (Note: Grades in the histogram report will be based on t Histogram - Grades PORODOTY RD j i ij 3 i : i 4 arse : j iTest Statistics Statistics on test questions helps the instructor focus ‘on areas of the test that most students had difficulty with ‘© Lowest and highest scores. © Average and Median scores. ‘© List of 10 hardest and 10 easiest questions, based on actual test results. 5.2 Detailed Report Detailed report is @ copy of each s test sheet with incorrect responses highlighte d| score is printed at the top of each ee oe ee eoekerdece soccbedece| covescceomoce eesescecs| eoeesecee eeeerecee 60 06) rssrn orp Pecrm | 0 . coos Mevccee seeee seeceo! se e0oe| eeeceel eeeee, oeseccee sceossceces eoessee ee es os 1s6.2 63 Setup Files Required © TeachingAssistant.pke * PrintBubbleSheet.pkg MFP Setup Ensure the MFP is updated to the latest available firmware level. MEP must be connected to a network port and link lights must be active. MFP can have at least two empty application slots (under System Menu > Applications). ‘Ad Desktop MFPs require a compatible CF-card to be installed prior to installing applications. heen Installation on A4 Desktop MFP Copy both .pkg files to the root of a clean USB flash drive. 2. At the MFP control panel, open System Menu/Counter >Favorites/ Application 3. Log in as Administrator when prompted. The default login name is Admin and the default password is Admin (Note: Enter capital A when entering ‘Admin’ as both login name and password fields are case-sensitive). 4. Press Application button, 5. Press Menu button, 16TT 1500 =n + | wn Press Add button. 7. Insert USB flash drive into copier. 8. Allist showing both applications will appear. 9. Select both applications and press Install. Remove Memor 10. After installation, press End to return to the Applications screen. 11. Select Print Test and press Menu,7a fa a: 12. Press Activate. Select Yes when prompted for confirmation. Ss 1538 13. Select Print Test and press Menu. Print Test lotic 14, Press Activate. MFP will prompt for Activation Mode. Ifa license key is available, select the Official and press Next button. Otherwise, press the Trial button for a limited-time trial installation. If the Trial button is disabled, a license must be purchased. Please contact your kyocera/Copystar dealership to purchase a license key. 18TT 1550 1" 15. If Official button is pressed, MFP will prompt for license key. Enter it using the keypad and press the OK button, 16.04 Mans.io 16. After both applications are activated successfully, they can be executed from the main Applications screen (opened by pressing the Application key on the panel). 6.4 Installation on Workgroup (A3) MFP Copy both .pkg files to the root of a clean USB flash drive. At the MFP control panel, open System Menu > Applications Log in as Administrator when prompted. The default login name is Admin and the default password is Admin (Note: Enter capital A when entering ‘Admin’ as both login name and password fields are case-sensitive) 19(1E] Mnauet apseions 4, Press Add button, 5. Insert USB flash drive into copier. 6. Allist showing both applications will appeer. [1] me ena ney et a Sere ice ee 5 7. Select both applications and press Install. 8. After installation, press Close to return to the Applications screen,9. Select Print Test and press Activate. Select Yes when prompted for confirmation. 10. Select Grade Test and press Activate. MFP will prompt for license key. "Mans. 4 — == Lee 11. Ifa license key is available, enter it using the keypad and press the Official button. Otherwise, press the Trial button for a limited-time trial installation. If the Trial button is disabled, a license must be purchased. Please contact your Kyocera/Copystar dealership to purchase a license key.Mans.io 12. After both applications are activated successfully, they can be executed from the main Applications screen (opened by pressing the Application key on the panel), ) oes SF or rereMans.io7A 7.2 Configuration Options Configuring Printing Application ‘Open the Applications screen (opened by pressing the Application key on the panel). Press ‘Print Test’ button. After application opens, press the Title quick search button on the keypad. This will open up the settings screen, You can now edit the header text that is printed on each test sheet. Typically, these would be changed to describe the class and test. This isa temporary setting which will revert to “Kyocera Teaching Assistant” every time the application is launched. [me [pence | Mans.io Configuring Grading Application ‘Open the Applications screen (opened by pressing the Application key on the panel). Press ‘Grade Test’ button After application opens, press the Options button on the panel, then press the System Settings button. This will open up the settings screen.4. The MFP displays a list of fields that need to be configured. Use the scroll bars to access all the options. C7 Casey <= Setting page 1 set [ero = Settings page 2‘one = = aa _ Settings page 3 Options Sender E-mail: The ‘From’ E-mail address used to send reports. SMTP Server: SMTP server address for sending reports by email. Server address could be specified as an IP Address or host-name. SMTP Port: SMTP server port (default: 25). Login: Account used to authenticate to SMTP server. Password: Password used to authenticate to SMTP server. Subject: Subject line of email message. This can be changed before sending the email. Body: Text that will appear fA th b ry il. Grade A~ Grade 0: The pe oth each fab eer otal its ae EO ey A 90 90% and higher 8 80 80% to 89% c 70 70% to 79% > 60 60% to 69% F - Lower than 60% ‘Scan User and Scan Password: MFP user account used to execute scan job. This must be a local user account with permission to scan. This account is used only when authentication is enabled on the MFP. The default username and password are “Admin”, “Admin” (note capital letter ‘A’. Page Shift: Adjust this value to avoid clipping a portion of the student’s name when generating a report. The default is set to 0. Both positive and negative values can be entered to shift the clipping area down or up. Test SMTP: Press the Test SMTP button to validate SMTP settings by sending a test email message to the sender.8. Troubleshooting 8.1 Unable to Print tests Symptom: In the Print Test application, when ‘Print’ button is pressed, no output is produced. After a delay, the application exits. Check: Ensure the network cable is connected and link lights are active, Check: Job Status screen to ensure no other jobs are queued. 8.2 Unable to Scan tests for grading Symptom: In the Grade Test application, when ‘Scan’ button is pressed, MFP displays “Error occurred while scanning” message. Check: Ensure the network cable is connected and link lights are active. creck ans.|o Ensure test sheets are placed properly on the document feeder. Check: If authentication is enabled on the MFP, ensure the values for Scan User and Scan Password (in Application Settings) are correct. © 2011 Kyocera Mita America, Inc. Rev. 1.1