03 Mainframe Access

Flight Planning Reference Manual Page i of 69
Section 3: Online Interface 11/6/2009
3. THE ON-LINE INTERFACE______________________________ 1
3.1 OVERVIEW __________________________________________________________ 1
3.2 USING THE ON-LINE INTERFACE _______________________________________ 2

3.2.1 ACCESSING THE FLIGHT PLANNING SYSTEM _______________________ 3
3.3 THE MAIN MENU________________________________________________________ 5

3.3.1 THE FLIGHT PLAN REQUEST SCREEN ______________________________ 6
3.3.2 USING THE DIRECTORY AND FILTER________________________________ 9
3.3.3 LOOK-UP FACILITY _______________________________________________ 10
3.3.4 ENTERING ADDITIONAL KEYWORDS ________________________________ 12
3.3.5 VALIDATION AND ERROR MESSAGES______________________________ 13
3.5 VIEWING A FLIGHT PLAN _____________________________________________ 16
3.6 REPEAT OR RESEND A FLIGHT PLAN__________________________________ 18
3.7 THE KEYWORD HELP SYSTEM ______________________________________ 19

3.7.1 ACCESSING THE HELP SYSTEM ___________________________________ 19
3.8 SUMMARY OF FUNCTION KEY USAGE ON THE MAIN SCREEN___________ 22
3.9 FLIGHT PARAMETER FILE ____________________________________________ 23

3.9.1 OVERVIEW ________________________________________________________ 23
3.10 PARAMETER MENU OPTIONS ________________________________________ 23

3.10.1 THE VIEW OPTION _______________________________________________ 24
3.10.2 THE FILE UPDATE FACILITY _______________________________________ 29
3.10.3 GLOBAL UPDATES _______________________________________________ 39
3.12 AIRCRAFT DETAILS VIEW FACILITY __________________________________ 52

3.12.1 ACATR FILE ______________________________________________________ 53
3.12.1 AIR POLICY FILE __________________________________________________ 56
3.13 FREE FORMAT REQUEST FACILITY___________________________________ 58
3.14 COMPANY NOTES ________________________________________________ 60

3.14.1 ACCESS TO COMPANY NOTES FILE______________________________ 61
3.14.2 USING COMPANY NOTES________________________________________ 62
3.14.3 TO ADD A NEW COMPANY NOTES RECORD ______________________ 63
3.14.4 ADDING A COMPANY NOTE RECORD ____________________________ 65
3.14.5 DELETE COMPANY NOTES RECORDS. ___________________________ 66
3.14.6 MODIFY COMPANY NOTES RECORDS____________________________ 67
3.14.7 POINTS TO REMEMBER _________________________________________ 68
© Copyright 2007 SITA. All rights reserved.

The information contained herein is the property of SITA.
Legal action will be taken against any infringement.
Flight Planning Reference Manual Page 1 of 69
3. THE ON-LINE INTERFACE
3.1 OVERVIEW
Communications Costs The Flight Plan Request system for QLLC/STARS users has been
designed to be cost effective, making it cheaper than standard
TypeB methods of communication.
Keystrokes Keep to a minimum and reduce number of screen transmissions.
Default Values Held in the parameter file.
Error Messages Plain language text giving details of format and Min/Max values
where applicable.
Look-Up Facility Provided for CPN’s, Alternates, Aircraft types and registrations.
ICAO/IATA Ability to enter either, and see both.
Help File Detailed description of keywords.
CFP Transaction Provides quick Flight Plan request submissions.
Optimisation Software installed at LONDPC optimises the number of

characters sent over transmission lines. No additional
package is required at user end.
GraFlite A package is available at a small additional cost, which if

installed in a ‘STARS’ environment at the user end, will provide
a graphical interface capability with comprehensive mapping
and plotting of routes with wind/temperature overlays.
Access Access via PC,

Minimum specification for QLLC/STARS PC installation:
Pentium 75 (or greater) CPU

16MB RAM
170MB Fixed Disk
SVGA Monitor
Eicon Card & Software or LAN connection to Eicon gateway
Eicon Aviva 8.0 or later
Windows 95/98/NT
Note - GraFlite requires a greater specification, so please

contact the Aerosolutions Implementation Team
qif.flt.implementation@sita.aero for the latest information on
available versions etc.

3.2 USING THE ON-LINE INTERFACE

USER ID and PASSWORD
This is the first screen that is displayed after power up. Type in your unique User ID and
Password. Use the TAB key to move between fields and press ENTER
From the application menu select option 1 for the Main Flight Planning Production Facility.
Option 2 is the Standby Flight Planning Production facility.
This is BLOCKED when Main Production is available. During periods of maintenance the Main
Production facility is blocked, only then does the Standby facility become ACTIVE.
Input the Application number required on the Command line.

3.2.1 ACCESSING THE FLIGHT PLANNING SYSTEM
Type your Password After selecting the application, a screen is displayed showing your
And press the Enter Key Airline code and password field. (The Airline code field is
protected and cannot be changed).
Password Protection The password is defined by the Airline and is used to specify what
areas of the system can be accessed. It is controlled by SITA
Flight Operations, and can only be changed on the request of a
designated representative from the Airline.

The Eicon Aviva Keyboard should already be setup to allow the use of PF (Function)
Keys
whilst working in any session. If they are not working, you need to check that the
correct ‘keyboard map’ has been assigned (and not changed by mistake).
To check you keyboard settings, click on TOOLS then KEYBOARD MAP
Then you should click on the SELECT tab and make ‘Current Map’ display IBM 101

3.3 THE MAIN MENU
Main Menu After entering your correct password, the first screen displayed is the Main
Menu.
The options available access the Flight Planning Database as described below.
PF1 Accesses the Flight Plan Request screens, for CFP submissions. (+ RFP and
viewing recent Flight Plans).
PF2 Displays the Flight Parameters Menu. This facility has several options, which
relate to the maintenance of the Parameter File.
PF4 Accesses the Navigation Files via the Navigation Database Menu. This is a
READ ONLY display.
PF5 Accesses the main Aircraft Details (ACATR) File Menu. This is a READ ONLY
display.
PF6 Free format input screen, allowing TTY type inputs directly to the computer.
PF7 Scroll back through Parameter listing
PF8 Scroll forward through Parameter listing

3.3.1 THE FLIGHT PLAN REQUEST SCREEN
PF1 displays the Flight Plan request screen (CFP). This interacts with the stored data held on
the Parameter file. This data maybe overridden and further Keywords added for your Flight
Plan request.
The screen is split vertically into two sections
The left hand side shows the Parameter Record Directory. This is a scrollable list of all
Parameter records available for CFP submission. (Parameter records are further explained in
paragraph 4.11. Parameter Menu Options).
The right hand side displays details of the currently selected Parameter Record, highlighted at
the top of the screen ready for submission.
Origin and Destination
Are shown in both IATA and ICAO formats and cannot be overwritten except in the 9999
record. Values for ETD, ETA, CPN, EXT, MAD, MEL, ATC are taken from their defaults on the
Parameter record if stored. These can be amended if required. In addition, TAIL, REG, ZFWT,
PLD, OWE and ALT, AL2 and AL3 fields are available for input.
Free format Keywords
The lower section of the screen allows entry of additional Keywords if required. Customer
defined Mandatory Keywords will be displayed automatically (in this example CPT- DSP- ). (see
Section 11 for Keyword descriptions).

Output action, store plan
At the top right of the screen there is a field, which allows 'storage' of the Flight Plan after
submission. If a 'Y' is selected, the Flight Plan will be stored in the Output File (option 11) for
review. No selection will send the Flight Plan to the specified MAD address.
Weight units indicator
Next to the ZFWT, PLD and OWE fields, the weight units of the current screen (WEIGHTS IN)
are shown as either 'KGS' or 'LBS' depending on the setting of the input data held on the
Aircraft Attribute file. The value is entered when the aircraft is selected.
Select a Plan Parameter from the directory. Place an 'X' in the field provided and press ENTER.
This brings the selected record to the top of the screen and allows data to be entered in the
right hand section of the screen.
Stored details for XS/ALSC/EGLL/LPFO are now displayed as shown overleaf:

Example shows the screen after selecting a specific parameter record
PF2 This key allows the cursor to move to all unprotected fields on the screen OR
only those associated with the current submission. From the screen above
PF2 would isolate the parameter record list and then only allow the TAB key to
move within the right hand section. Pressing PF2 again would regain access to
the parameter list enabling you to select a different flight parameter if required.
TAB Use the TAB key to move between fields
ENTER Use the ENTER key to validate your input/request.

3.3.2 USING THE DIRECTORY AND FILTER
The parameter directory listing can be limited by using the 'Filter' option facility. This is
designed to aid the work of Dispatch staff by minimising the listing as required.
F10 from the Flight Plan request will display the Filter option.
Filter facility From this screen you may enter any combination of Flight Number, ICAO/IATA
City Pair and version number (if required). The Airline field is protected. In the
example below the filter selection was for all XS flights for sector EGLL-LSZH.
9999 Record Entering AB 9999 would display an input screen designed to allow CFP requests
when no Parameter record is held. All the fields on the screen can be amended,
including the Origin and Destination.

3.3.3 LOOK-UP FACILITY
PF5 This key is used to look up data for certain fields on the request screen. Fields
currently available are TAIL / REG, ALT, AL2, AL3 and CPN.
TAB Use the TAB key to position the cursor in the required field,
This will display options available relevant to the selected field. Example below shows all aircraft
types loaded under fleet AB when using the 'LOOK UP' on the TAIL or REG fields.
Place an 'X' in the field next to the type number. This will display all available Aircraft
registrations held for that type. By then placing an ‘X’ beside a specific Tail Number, the aircraft
is selected and returns to the CFP screen.

Another look up example is for the ALT, which will display a list of the Alternates currently
loaded in the database and available for the Destination, as shown below.
After each selection of data from the 'Lookups', the Request screen is redisplayed with the
relative field now loaded with your selection. Further amendments can be made if required.

3.3.4 ENTERING ADDITIONAL KEYWORDS
Additional Keywords can be entered in the bottom section of the main screen. Keywords
should be entered in the standard format, as used for TTY inputs.
Multiple Keywords Multiple Keywords may be entered on the same line, each Keyword
separated by a comma ( , ). F9 will display a second page, to input more
Keywords as required. The Keywords from page 1 are also shown. F9 is
a 'toggle' switch, press it again to go back to the first page.
If more than 5 lines of Keywords are entered on the second page, then returning to the first
page will only show the first 5. However, the rest are not lost, and will be used in the Flight
Plan when submitted.

3.3.5 VALIDATION AND ERROR MESSAGES
By pressing ENTER , F4, or F5 Validation is performed from the main screen.
If any errors are found, the first Error Message is displayed on the bottom line and/or if
applicable the cursor is placed at the field in error.
Use this key to display Error Messages. They have been designed so that where applicable, the
Keyword format value or range information is displayed.
For example:-
ZFWT-MUST BE 57,358 TO 83,500 FOR B757

AFT-ADDRESS NUMBER 4 IS INVALID
CPA-MUST BE ABOVE MIN CRUISE LVL OF 110 FOR 767C
ETD-FLIGHT DURATION OF 18:15 IS NOT IN ALLOWED RANGE
ARB-INVALID OPTION USED WITH ARB
If more than one error is found, or if an error message runs onto 2 or more lines, then the
message:
'==> PF4 FOR MORE' is shown to the right of the error line.

Pressing F4 from the main screen displays the Error Message screen, and allows you to
identify and correct multiple errors with minimum screen transmissions. The Error Message
screen may show several, but not necessarily all, errors currently found, see below.
Error Messages Help
Can be obtained by typing an 'X' against an error message and pressing ENTER if it refers to a
specific Keyword. This would access the Help system description and format examples for the
Keyword. (The Help System is further explained in paragraph 4.7)

3.4 SUBMITTING A FLIGHT PLAN
Press ENTER to validate then F6 to submit your request after validation is complete.
Reference Number
If all input parameters are valid then the Plan is submitted and a message is displayed showing
the Flight Plan Reference Number (see above example indicating Reference Number BHYD5)
The Reference Number allocated is unique and relates to the actual input.
If the input has been made to the Standby Facility then the Reference Number will begin with a
numeric (for example 1HYD5).

3.5 VIEWING A FLIGHT PLAN

By pressing the F11 key from the Request screen the Flight Plan can be viewed on the screen,
after it has been processed and before it is delivered to the MAD- entered on the input screen.
Enter the Flight Plan Reference Number OR press F1 to select the full Directory. The
Directory shows all Flight Plans produced within the previous 24 hours.
Place an 'X' next to the Plan reference to be displayed and press ENTER. The Flight Plan is
displayed as shown below.

By paging through the screens using the PF7 and PF8 keys the whole plan can be viewed.
You can then view, for example, the ICAO plan, WXS- and other Summary information, as in
the example below.

3.6 REPEAT OR RESEND A FLIGHT PLAN

If the Flight Plan displayed needs to be resent, it can be done from this screen.
F6 will display the screen required to repeat a Flight Plan or part of the Flight Plan.
Enter details as required to either resend the Flight Plan to different SITA addresses or repeat
part of the Flight Plan using the FMT ident as seen on the Right hand side of the View RFP
page. See example below requesting resend of the ICAO plan to MAD-ABCDEFG HJKLMNO
AND /QAX04 (QLLC/STARS type address).
F6 will validate the input and resend the Plan or parts of to the addresses specified.

3.7 THE KEYWORD HELP SYSTEM

The Help System for Keywords is in two parts. Firstly when accessed, it will show a brief
description of the Keyword plus the input format and examples. Secondly the F9 key will
display a detailed description of the Keyword.
It is available from the main CFP request screen using the F1 key.
The F7 and F8 keys are used to Scroll through the pages. Wherever a Format or Example line
is shown, an input field appears beside it as a dash.
Insert 'X' and press ENTER to put the selected Keyword onto the Request screen. This will
paste that format into the next vacant Keyword line on the main screen.
3.7.1 ACCESSING THE HELP SYSTEM
Pressing F1 from the Flight Plan Request screen displays the Help System Menu.
The Help System provides different category options to view and select as required.

Place an 'X' in the category required and press ENTER
The first option is an alphabetical list of Keywords. These may be scrolled through and a
particular Keyword selected. The other options are categorised dependent on function.
Selecting one of these options displays an alphabetical list of Keywords in that category,
Example: selecting 'Navigation Related' displays ALT, AL2, AL3, BLK...etc. These may be
scrolled through and the desired Keyword selected.

Use PF7 or PF8 to page through the list until the Keyword required is visible.
Keyword Code Another way of access, is to enter the Keyword code in the field provided at the
top of the screen. This directly accesses the Help Screen for that Keyword, for
example RTE-
Requesting 'HELP' for Keyword RTE- would display the following.

3.8 SUMMARY OF FUNCTION KEY USAGE ON THE MAIN SCREEN

The following PF keys are available on the main Request and second page screens:-
F1 Access Help System.
F2 Lock / Release cursor to right or left screen.
F3 Quit to Main Menu.
F4 Display error screen for multiple error messages.
F5 Field Lookup (cursor in required field - REG, ALTs, CPN).
F6 Submit Flight Plan (subject to validation). If there is any area that needs a
correction, pressing this key will move the cursor to the field and display an error
message on the bottom line of the screen.
F7 Scroll directory backwards. Any data input on current screen (right hand side)
will be lost.
F8 Scroll directory forwards. Any data input on current screen (right hand side) will
be lost.
F9 Switch pages, between first and second Keyword input pages.
F10 Display Filter Screen. Any data input on current screen will be lost.
F11 Output - view Flight Plan output. Will only show those Flight Plans run within the
previous 24 hours. (Not available from second page).

3.9 FLIGHT PARAMETER FILE
3.9.1 OVERVIEW
F2 from the Main Menu displays the Parameter File options. The Parameters are designed for
you to be able to pre-store flight details and Keywords applicable to the operation of the sector
and the Flight Plan required.
3.10 PARAMETER MENU OPTIONS
F1 is a READ ONLY VIEW facility.
F4 is used to maintain and update your stored Parameters.
F5 to Globally Update your stored Parameters
F3 to return to the Main menu.

3.10.1 THE VIEW OPTION
Press F1 from the Parameter menu to View your stored Parameters.
You will now be presented with the View options screen. The options available allow you to
either select all stored Parameters or filter the selection using the Flight Number, Origin,
Destination and Version number fields or a combination of these fields. You can select either
your Permanent or Temporary file. Further explanation of the Temporary file function is
explained later in this section. The default setting in the View option is the Permanent file.

Press F1 for the View options Help screen.
Press F3 to return to the VIEW options.
As an example a selection is made for all Permanent Parameters stored for flights SIT/8888.
Using the TAB key enter your selection and press ENTER. See below.

The following screen is now displayed with a listing for all Parameters stored for SIT/8888
Use the PF7 and PF8 keys to page backward and forward through the Parameter listing and
the F10 and F11 keys to page to the top or bottom of the list. Use the F3 key to return to the
View options menu.
The cursor will now be in the left hand column, Using the TAB key move the cursor so that it is
next to the Parameter Record you wish to view. Now place an 'X' in this column and press
ENTER.
You will now be presented with the following page (page 01 of 05 – see top right of example).

You will see there are 5 pages in total. Each one provides the facility to store separate
information. See the four examples below of pages 02 through to 05.
Example of Page 2 of the Parameter File


3.10.2 THE FILE UPDATE FACILITY
The file update allows you to maintain the data held on the Parameter File in Real Time. Here
you may store your Airlines flight schedule and other data required for the Flight Plan request.
A maximum limit of 9999 Parameter Records is allowed although exceptional circumstances
may be considered. The file updates are recorded within an Audit file held at SITA Flight
Operations, QIFFPXS HELP DESK could interrogate this file for tracing purposes if required.
Press F4 for the Update menu, here you may MODIFY, ADD, COPY and DELETE Parameters
as required.
To modify an existing Parameter Record press PF1.You will be presented with the following
screen.

You now have the ability to select and further filter the listing as in the VIEW option. The only
exception is that you must select which file either Permanent or Temporary is to be updated. In
the example below, we will again use SIT/8888 in the Permanent file, Use the TAB key to enter
your selection and press ENTER see below.

All SIT/8888 parameters are now listed see below.
- Use the PF7 and PF8 keys to page backward and forward through the Parameter listing
and the F10 and F11 keys to page to the top or bottom of the list.
- Use the F3 key to return to the Modify Options Menu.
- The cursor will now be in the left hand column, Using the TAB key move the cursor so that it
is next to the Parameter Record you wish to modify. Now place an 'X' in this column and
press ENTER.
You now have the ability to modify and update the data fields as required.

- Use the TAB key to move your cursor between fields.
- Use the PF7 and PF8 keys to page backward and forward through the Parameter Record
and the F10 and F11 keys to page to the top or bottom page.
- Use the F5 key to look-up CPN's available for sector, this key will only be displayed when
more than one CPN exists for the sector.
- Use the F9 key to restore modified data on that page only before you validate and update
the file.
- To validate the data press the ENTER key, once your input is validated press the F6 key to
update the file.
- Use the F3 key to quit the update option and return to the Parameter Records previously
listed.
To ADD a new Parameter Record or COPY an existing record press F2 from the File Update
Menu, you will now be presented with the following screen.
Enter an A for ADD or C for COPY in the field provided, or press the F3 key to return to the
previous Menu. After entering the ADD option the ADD NEW RECORD screen will be displayed
as below.

Enter new sector details FLIGHT NUMBER, ORIGIN, DESTINATION and VERSION NUMBER
as required. Select units and to which file, either Permanent or Temporary the new record is to
be added, the default settings are Version 01 and the Permanent File.
Now press the ENTER key.
NOTE - If the Units are not specified (LBS / KGS ) then the default setting is KGS.
For this example the input was for new record XS/1234/EGLL/LDZA version 01 set to LBS.

- Use the TAB key to move your cursor between fields inputting the data as required.
- Use the PF7 and PF8 keys to page backward and forward through the Parameter record
and the F10 and F11 keys to page to the top or bottom page.
- Use the F5 key to look-up CPN's available for sector, this key will only be displayed when
more than one CPN exists for the sector.
- Use the F9 key to restore modified data on that page only before you validate and update
the file.
- Press the ENTER key to validate your input, then press F6 to add the new record.
The Parameter ADD is now complete, this record may now be modified or deleted as and when
required.
To COPY an existing record enter 'C' from the ADD/COPY screen.

You will be presented with the following screen, Copy Existing Record.
To copy an existing record enter the new record details in the Top line (ENTER NEW KEY) and
the record to be copied in the second line (ENTER EXISTING KEY). Default options also apply
here as in the Parameter ADD facility, units as KGS and add the new record to the Permanent
file copying existing record from the Permanent file.
The facility to copy from Temporary to Temporary and Permanent to Temporary is not
available. You may also Copy from the Temporary file to the Permanent file, this facility is
password protected. Passwords are loaded according to the Airlines instructions and can only
be changed by confirmation from a designated representative of the Airline. Contact QIFFPXS
HELPDESK for assistance if required.
An example of the record copy process is shown below where SIT/2234/LFPO/LEMD is a copy
of SIT/1234/LFPO/LEMD.
After entering the record details press ENTER.

Page 1 of the new record is now displayed as above. It appears as in the ADD option but also
includes any stored data from the record copied. You may now modify this data as required,
when completed press ENTER to validate and then the F6 key to confirm the add and update
the Parameter File. Use the PF7 and PF8 keys to page backward and forward through the
pages or the F3 key to return to the previous screen.
To DELETE a record press F4 from the File Update sub-Menu.
Now input the Parameter Record details, FLIGHT NUMBER, ORIGIN and DESINATION and
VERSION NUMBER if required, see screen below.
Parameter Records can only be Deleted from the Permanent File.
Press ENTER to confirm selection.

You will now be prompted to confirm the Parameter DELETION.
Press the F6 key to confirm the DELETE.
The system will now confirm DELETE completed. You may continue to perform deletes by
inputting the next records details as required.

3.10.3 GLOBAL UPDATES
Press F5 from the Parameter Menu to access the Global Update facility. This facility is
available to assist with the burden of large maintenance work that is required with a seasonal
schedule change. The seasonal change will incorporate the amendment of various items on
the Parameter Record i.e. ETD/ETA. Using this facility you can update the majority of the
Parameter Records on a global basis.
- You are now presented with the GLOBAL CHANGES Menu, with the ability to amend the
following categories: ETD/ETA, ADDRESS, ATC/ITEM NUMBERING, AFT/ADDRESS,
KEYWORDS or COPY/DELETE.
- At this point it is important to note that any major global changes should be done on the
TEMPORARY File, which then can be checked and then copied over to the PERMANENT
File. This safeguards the PERMANENT File data, should you have any problems during the
update of the TEMPORARY files.
- In order to obtain a copy of your PERMANENT files to the TEMPORARY facility, place an
'X' in the COPY/DEL column, and press ENTER.

You are now presented with the COPY/DELETE screen. From here you are asked to define
certain criteria. The minimum input required is the Airline Code and selecting WHICH
ACTION IS REQUIRED. The Airline code filed is a protected field and cannot be changed.
Place an 'X' in the PERMANENT TO TEMPORARY field and press ENTER.

The next screen shows a list of all the parameters screens available on the Permanent File
for your Airline. You will note that the cursor is now positioned to the left of the first record.
In order to copy these details from the PERMANENT File to the TEMPORARY File, place an
'X'
alongside each of the records, then press ENTER. The indication given on the right of the
Parameter Record, is COPIED.
To complete this process for the each of the records you require to be copied, use the F8
key to page through the Parameter Record Listing and place an 'X' against each record.

Use the PF7 and PF8 keys to page through the listing or the F10 and F11 keys to move to
the top or bottom page.
Once you have copied all the records to the TEMPORARY File, press the F3 key to return
to the previous Menu.
NOTE - You can check that the TEMPORARY File is available by using the VIEW option F1
from the Parameter Menu.
Global Update - ETA/ETD
From the GLOBAL CHANGES menu, place an 'X' in the ETA/ETD field and press ENTER ,
the following screen will now be displayed. As in the other Parameter update options it is
possible to filter your selection by entering the FLIGHT NUMBER, ORIGIN, DESTINATION
AND version number or a combination of these fields. The Airline code field is protected
and cannot be overridden. The cursor is positioned in the PERMANENT field with an 'X'.
This must be blanked out and the 'X' placed in the TEMPORARY field.

Remember you must make any global changes on your Temporary files, now press ENTER.
You are now presented with a directory listing of your Parameter File. The information
header at the top of the screen will show which FILE is being used i.e (TEMP) or (PERM)-
always check that this is correct.

The cursor is positioned under the column indicated NEW ETD/ETA. In this column you can
annotate new schedule times for the Parameter Record. Once you have made the Changes,
press the ENTER key and the record will then be amended. This is indicated as CHANGED.
Repeat this process until all your amendments have been made, scrolling through the
PARAMETER FILE by using the PF7 and PF8 keys. When complete press F3 to return to the
previous Menu.
Global Update – ADDRESS
From the Global Update Menu place an 'X' in the ADDRESS field and press ENTER. You are
now presented with the GLOBAL CHANGE facility for MAD ADDRESSES. The Airline code is a
protected field and cannot be overridden.

As in the other Parameter update options it is possible to filter your selection by entering the
FLIGHT NUMBER, ORIGIN, DESTINATION and VERSION NUMBER or a combination of these
fields.
Now move the cursor to one of the ACTION REQUIRED fields. Annotate the addresse(s) in the
field required either MODIFY TO, or ADD or DELETE. Now press ENTER. The example below
shows a selection to MODIFY /QAX04 TO QIFFQXS for all sectors from EGLL.
The cursor is positioned in the ALL RECORDS (Y/N) field. The address information you have
input is shown in the line above. If you wish to amend ALL the records shown on the page,
then type Y for YES in the Y/N field and press ENTER. The indication given on the right hand
side of each record is CHANGED.

If you do not wish to amend ALL records, then specify the record you wish to change by using
the TAB key to select the record and then annotate an 'X' alongside of it. Then press ENTER.
The indication given on the right will be for only those records selected i.e. CHANGED.
Repeat this process for each page using the F8 key to page forward through the listing. When
the modifications have been made, press the F3 key to return to the previous menu.
Global Updates - ATC/ITEM NUM
From the Global update menu place an 'X' in the ATC/ITEM NUM column and press ENTER.
You are now presented with the GLOBAL CHANGE facility for the ATC/ITEM NUMBER as
below. The Airline code is a protected field and cannot be overriden. As in the other Parameter
update options it is possible to filter your selection by entering the FLIGHT NUMBER, ORIGIN,
DESTINATION and VERSION NUMBER or a combination of these fields. Now place an 'X' in
the file you wish to amend (PERM or TEMP) and then use the TAB key to move the cursor to
the ACTION REQUIRED fields.

There are 3 options available under this facility: - MODIFY, ADD or DELETE. Annotate the
action you require, i.e IN, IS, etc, in one of the fields specified and press ENTER. The example
overleaf is requesting the addition of IS/Y to all records departing EGLL in the Permanent File
using the ADD option.

You are now presented with a Directory listing to ADD ATC/ITEM NUMBERING. You will again
note that the cursor is positioned in the ALL RECORDS (Y/N) field. The required ICAO
information you are amending is shown above this field, in this case ADD 'IS' with no item
numbering 'Y'.
If you wish to amend all the records shown on the page, then type 'Y' for YES in the
ALL/RECORDS field and press ENTER. The indication given on the right-hand side of the
page is ADDED. Where you see the KEYSFULL this indicates that the IS/Y field is already
occupied. See below.

The indication given on the right will be for only those records selected i.e. ADDED.
Repeat this process for each page using the F8 key to page forward. When all the new
information has been added, press the F3 key to return to the previous Menu.
Global Updates - AFT/ADDRESS
From the Global Update Menu place an 'X' in the AFT/ADDRESS column and press ENTER.
You are now presented with the GLOBAL CHANGE facility for AFT/ADDRESS/TYPE. The
Airline code is a protected field and cannot be overridden.
After selecting the Parameter Record criteria move the cursor to the section ACTION
REQUIRED
There are 3 actions that can be performed MODIFY, ADD or DELETE.
- Specify the criteria required as in the following example using the DELETE Action, AFT -
denotes use of the AFTN indicator held on the Parameter file Y (Yes) or N (No)
- AFT-TYPE denotes either ATC/SHP/CFP
- AFT ADDRESS denotes specify AFTN address to be deleted.

The above example shows a request to delete all occurences of ATC and AFT address
ABCDEFGH from the record QA/9999/EGLL/LSZH. Now press ENTER.
- You will note that the cursor is positioned in the ALL RECORDS (Y/N) field. The AFT
information is shown above this.
- If you wish to amend ALL the records shown on the page, then type 'Y' for YES and press
ENTER. Indication given to the right of the record is CHANGED.
- If you do not wish to amend ALL records, then specify the record you wish to change by
using the TAB key to select the record and then annotate an 'X' alongside of it. Then press
ENTER, the indication given on the right will be for only those records selected i.e.
CHANGED.
- Repeat the process for each page using the PF8 key to page forward. When the
modifications have been made, press the F3 key to return to the previous menu.
Global Updates - KEYWORDS
From the Global update menu place an 'X' in the KEYWORDS field and press ENTER. You
are now presented with the GLOBAL CHANGE facility for MANDATORY KEYWORDS. This
facility actually allows you to store mandatory Keywords globally, on all or selected
PARAMETER screens. As in the other Parameter update options it is possible to filter your
selection by entering the FLIGHT NUMBER, ORIGIN, DESTINATION and VERSION NUMBER
or a combination of these fields. The Airline code is hardwired and can not be overridden.
Make your filter selection then
TAB the cursor to the ACTION REQUIRED section. There are 3 action options MODIFY TO,
ADD or DELETE
In the example below the ADD option is selected for all QA records on the Permanent File.
Specify the KEYWORD that you wish to add in the ADD field, then press ENTER.
You are now presented with the ADD KEYWORD screen. You will note that the cursor is
positioned in the ALL RECORDS (Y/N) field. The KEYWORD information is shown above
this.

If you wish to amend ALL the records shown on the page, then type 'Y' for YES in the ALL
RECORDS Y/N field, then press ENTER. The indication given on the right of each record is
ADDED.
The indication given on the right is for those records selected i.e. ADDED.
Repeat the process for each page using the F8 key to page forward through the listing. When
the modifications have been made, press the F3 key to return to the previous menu.
3.12 AIRCRAFT DETAILS VIEW FACILITY
From the Main Menu press the PF5 key, you will now be presented with the View options Menu.

You are then taken to a screen offering you two options. Press PF1 for ACATR FILE and PF2
for the AIR POLICY FILE.
3.12.1 ACATR FILE
By clicking on PF1 you are taken to the following screen with your own airline code displayed.
Type in the aircraft Type, Tail or Registration or press ENTER for all aircraft to be displayed.
If Airline only is selected the next screen displayed will show a record of all Aircraft types
currently loaded for your Airline. Use the PF7 and PF8 keys to browse backward and forward
through the listing, see below.
To view one particular aircraft type place an 'X' against the appropriate type and press ENTER.
The display will now list all the Tail numbers/Registrations loaded under that type. Now select
which Aircraft Registration is required by placing an 'X' against it and pressing ENTER, see
below.

Page 1 of 1 of the Aircraft Attribute File is displayed above.
The information available is specific to each individual aircraft registration. Above you will see
the structural limitations and Climb/Cruise and Descent information. ICAO Field Items are also
stored here (for example SELCAL, Item 19 details etc).
For general information on the aircraft type, you should browse the Air Policy File.
Press F3 to return to the previous menu, and again to return to the Main menu.
NOTE – All Aircraft details are maintained by the Aircraft Performance Department, QIFFAXS,
and any updates or changes should be sent directly to that address for action. You should
always copy in the 24hr Helpdesk - QIFFPXS with any messages to any other department.

3.12.1 AIR POLICY FILE
By clicking on PF2 you will see the following screen.
Simply enter the Aircraft Type (eg 0123) and press ENTER, or press ENTER without any input
to display all loaded Aircraft Types.

The ORIG / DEST fields are available for you to specify different parameters for special
aerodromes. This might include different Taxi or Holding requirements.
When displaying ALL aircraft types, you will see a screen similar to this below.
To select an Aircraft Type, TAB down and place an ‘X’ beside the aircraft you wish to see, and
press ENTER. You see the information to the right of the screen shows when the last update
was made by one of the Performance Analysts, stating DTG, XS (meaning SITA) and the
initials of the Analyst who did the work. Pages 1 to 9 of the Air Policy File hold Fuel Policy Data,
parameters required by the Flight Plan calculation, and also Climb, Cruise and Descent
schedule. Page 10 of the Air Policy File is an area for the Performance Analysts to make
additional settings for each different Type (see below).

3.13 FREE FORMAT REQUEST FACILITY
The Free format input screen allows you to input 'TTY' type requests direct to the computer.
Press PF6 from the Main Menu to display the Free Format Input Screen.
The following screen is now displayed. SITA Flight Operations configure the origin address,
shown here as ABCDEFG, during the on-line setup. The DTG (DDHHMM) is the on-line
system clock.

You may now use this screen as required to retrieve data from the Flight Planning Computer.
Example below is for a CPN request WIII (Jakarta/Cengkareng) to YSSY (Sydney). Use the
TAB key to move your cursor to the next line, end each line with a > symbol.
Press ENTER to validate your request.
Now press the F6 key to submit your request. The response will be sent automatically to the
specified MAD address. If this is not present, the response will be sent to the TypeB address at
the top of the screen.
NOTE – On the far left of the screen you see fixed < symbols denoting an open bracket. Each
line you type must have a closed bracket > for the request to be validated. Although the
example above shows a space after the text, you do not actually need one.
Any error messages will be returned to the TypeB address at the top of the screen (in the
example above it will be .ABCDEFG).
Use the F3 key to return to the Main Menu.

3.14 COMPANY NOTES
Overview
The purpose of Company Notes, is to provide customers with the ability to specify criteria,
which when met by details in the flight plan request, will trigger pre-stored messages to print on
their flight plans.
For example, if a customer is notified of a problem with a taxiway at a particular airfield, they
can now set up within Company Notes, a criteria which means that if they ever request a flight
plan which uses this airfield, then the flight plan will be returned to them, with a pre-defined
message printed.
The customer defines the messages to be printed, and the criteria for the printing of these
messages.
Due to the fact that Company Notes will add characters to your flight plan output, the position at
which the characters print needs to be defined by the customer, before use of the facility is
possible. To define where the characters will print, customers should send a plain text
message, with an attached example if possible, to the SITA Flight Briefing Product Support
Department. They will then change your airlines format to be able to incorporate the Company
Notes.
As this is a password-protected facility within the Flight Planning system, a separate message
should be sent specifying the preferred passwords to be used.

3.14.1 ACCESS TO COMPANY NOTES FILE
A new PF key has been added to the main customer menu as shown below:
As can be seen in the above diagram, PF8 now gives the “Company Notes” option.
Selecting this PF key, will give access to the screen shown below.

NOTE: At this stage you are prompted for a password. You should contact Product Support
Team with a request for a password if you don’t currently have one loaded. You should also
specify the access level associated with this password ((i.e. “VIEW ONLY” OR “UPDATE”).
You should now input your airline code, and press ENTER. You will now be asked for a
password, input this password, and press ENTER.
3.14.2 USING COMPANY NOTES
You should now have access to the Company Notes file as shown below. The level of access
you have will be dependant on the level of access set against the password used. (For the
purposes of this document, we are assuming “Update” level access).
As can be seen above, there are various options.

3.14.3 TO ADD A NEW COMPANY NOTES RECORD
To add a new Company Notes record, the following should be applied. Select PF2 from the
menu above. You will now be presented with a screen as per the one shown below.
You will notice that there is a field named “NOTE”. This is where you would input the message
you wish to be printed, when Company Notes is activated.
The other fields in the screen shown previously are as follows:
“AIRLINE”
By inputting only your airline code on this page, you are specifying that you require the
message you will have stored at the bottom of the page to be sent with ALL flight plans
generated by your airline.
“AIRCRAFT TYPE”
By inputting an aircraft type you are specifying that whenever a flight plan is generated for your
airline, which uses this aircraft type, then the message you have stored at the bottom of the
page will be sent with these flight plans.

“AIRCRAFT REGISTRATION”
By inputting an aircraft registration you are specifying that whenever a flight plan is generated
for your airline, which uses this aircraft, then the message you have stored at the bottom of the
“ORIGIN”
By inputting an Origin airfield, you are specifying that whenever this airfield is used as the origin
on a flight plan request, then the message you have stored at the bottom of the page will be
sent with these flight plans.
“DESTINATION
By inputting a Destination airfield, you are specifying that whenever this airfield is used as the
destination on a flight plan request, then the message you have stored at the bottom of the
“ALTERNATE”
By inputting an Alternate airfield, you are specifying that whenever this airfield is used as the
Destination Alternate on a flight plan request, then the message you have stored at the bottom
of the page will be sent with these flight plans.
(This applies to ALT-, AL2- and AL3-).
“VALID FROM” This is the date at which you wish the message on the page to start being
printed on your flight plans.
“VALID UNTIL” This is the date at which you wish the message on the page to stop being
printed on your flight plans.
(The validity fields are automatically set for 2 months validity time, from the day of
addition of the new Company Note. This can be changed as required).

3.14.4 ADDING A COMPANY NOTE RECORD
After you have added your Company Notes field as required, press ENTER.
This will then validate your input, and you should then PF6 to update the file.
The differing Company Notes criteria, can also be used in conjunction with each other, please
see the example below for instance.
In the example above, I have specified an origin, destination and an alternate.
NOTE: The message line, which says “This is a test example for Company Notes” would only
be printed on a flight plan, which meet all the following criteria.
a) The Airline is XXX

b) The Origin of the flight plan is EGLL
c) The destination of the flight plan is LFPO
d) An Alternate on the flight plan is EHAM.
All the criteria a, b, c and d must be met, in order to attach the stored message to the flight
plan.

3.14.5 DELETE COMPANY NOTES RECORDS.
“DELETE” records should be done as follows:
From the main Company Notes menu select “PF5” You will then be presented with a screen
as shown below.
At this point you should fill in your airline code, and then press ENTER.
This will present you with a list of your stored Company Notes records, as per the example
below.
You should now place an X next to the record you wish to Delete, and then press ENTER.

3.14.6 MODIFY COMPANY NOTES RECORDS
“Modify” Records can be done as follows:
From the main Company Notes menu select “PF4” You will then be presented with a
screen as shown below.
At this point you should fill in your airline code, and then press ENTER.
This will present you with a list of your stored Company Notes records, as per the example
below.
You should now place an X next to the record you wish to Modify, and then press ENTER.

You will now be taken into the particular Company Notes record, and you should change as
required, and then press ENTER to validate your changes. Then press PF6 to update the
file.
3.14.7 POINTS TO REMEMBER
A) To be able to access the Company Notes file, you must have a valid password.
B) To be able to use Company Notes file, your must specify whereabouts on your
flight plans you wish the stored messages to print.
Both A and B, can be done by contacting the SITA Helpdesk team.
C) The “Valid” dates on the Company Notes records are by default set to 2
months.
D) All the criteria on a Company Notes record must be met, before the
message will be printed on any flight plans.


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Flight Planning Reference Manual Page i of 69

Section 3: Online Interface 11/6/2009

3. THE ON-LINE INTERFACE______________________________ 1

3.1 OVERVIEW __________________________________________________________ 1

3.2 USING THE ON-LINE INTERFACE _______________________________________ 2

3.3 THE MAIN MENU________________________________________________________ 5

3.5 VIEWING A FLIGHT PLAN _____________________________________________ 16

3.6 REPEAT OR RESEND A FLIGHT PLAN__________________________________ 18

3.7 THE KEYWORD HELP SYSTEM ______________________________________ 19

3.8 SUMMARY OF FUNCTION KEY USAGE ON THE MAIN SCREEN___________ 22

3.9 FLIGHT PARAMETER FILE ____________________________________________ 23

3.10 PARAMETER MENU OPTIONS ________________________________________ 23

3.12 AIRCRAFT DETAILS VIEW FACILITY __________________________________ 52

3.13 FREE FORMAT REQUEST FACILITY___________________________________ 58

3.14 COMPANY NOTES ________________________________________________ 60

© Copyright 2007 SITA. All rights reserved.

3. THE ON-LINE INTERFACE

Keystrokes Keep to a minimum and reduce number of screen transmissions.

Default Values Held in the parameter file.

ICAO/IATA Ability to enter either, and see both.

Help File Detailed description of keywords.

CFP Transaction Provides quick Flight Plan request submissions.

Optimisation Software installed at LONDPC optimises the number of

GraFlite A package is available at a small additional cost, which if

Access Access via PC,

Pentium 75 (or greater) CPU

Note - GraFlite requires a greater specification, so please

© Copyright 2007 SITA. All rights reserved.

3.2 USING THE ON-LINE INTERFACE

Option 2 is the Standby Flight Planning Production facility.

Input the Application number required on the Command line.

© Copyright 2007 SITA. All rights reserved.

3.2.1 ACCESSING THE FLIGHT PLANNING SYSTEM

© Copyright 2007 SITA. All rights reserved.

To check you keyboard settings, click on TOOLS then KEYBOARD MAP

© Copyright 2007 SITA. All rights reserved.

3.3 THE MAIN MENU

PF7 Scroll back through Parameter listing

PF8 Scroll forward through Parameter listing

© Copyright 2007 SITA. All rights reserved.

3.3.1 THE FLIGHT PLAN REQUEST SCREEN

The screen is split vertically into two sections

Origin and Destination

Free format Keywords

© Copyright 2007 SITA. All rights reserved.

Output action, store plan

Weight units indicator

Stored details for XS/ALSC/EGLL/LPFO are now displayed as shown overleaf:

© Copyright 2007 SITA. All rights reserved.

Example shows the screen after selecting a specific parameter record

TAB Use the TAB key to move between fields

ENTER Use the ENTER key to validate your input/request.

© Copyright 2007 SITA. All rights reserved.

3.3.2 USING THE DIRECTORY AND FILTER

© Copyright 2007 SITA. All rights reserved.

3.3.3 LOOK-UP FACILITY

© Copyright 2007 SITA. All rights reserved.

© Copyright 2007 SITA. All rights reserved.

3.3.4 ENTERING ADDITIONAL KEYWORDS

© Copyright 2007 SITA. All rights reserved.

3.3.5 VALIDATION AND ERROR MESSAGES

By pressing ENTER , F4, or F5 Validation is performed from the main screen.

ZFWT-MUST BE 57,358 TO 83,500 FOR B757