Andrews Memorial United Church

Job Description

Position: Administrative Assistant (ACCOUNTING FUNCTIONS)

Job Summary

The Administrative Assistant is required to perform duties of an Executive nature which

include wide Secretarial and Administrative along with limited accounting functions.
High levels of Performance, Confidentiality and Accountability are critical to the overall
success of this position.

Accounting Functions:

1. To make payments in accordance with the established approval process:

Requisition Form : Requested by: committee member or proxy. Approved by :
Chair of Committee. Approval to disperse funds: Finance Chair/Treasurer.
Signatures of two signing officers. Preparation of cheques or request online
transfer.

2. To maintain Daily Balances for the Bank of Nova Scotia Current Account.
3. To maintain Cheque Book for Current Account.
4. To be responsible for the keeping of Petty Cash Book.
Arrange to meet with the Treasurer or proxy on the first day of each month (or
nearest work day) to facilitate reconciliation and reimbursement
copies of transaction receipts to verify pay-outs

5. To ensure that bills to be paid are prepared, checked and presented to the Finance
Committee by Thursday day of each week. This includes preparation of Payment
Vouchers where appropriate, and preparation of cheques.
6. Daily posting to accounting software (Quick Books) to reflect
a. daily balances for committees and auxiliaries.
b. Accurate balance sheet
c. Income expenditure statements
d. Assets
e. Bank Reconciliation

7. Reports :
Accurate balance sheet on a monthly basis
Accurate Income expenditure statements on a monthly basis
Accurate statement of Assets on a monthly basis