RIFT VALLEY UNIVERSITY

POSTGRADUATE PROGRAM
College of Management

Questionnaires to be filled in by employees of Harari Public Procurement And Property

Disposal Services Office.

Dear Respondents.

This questionnaire is intended to obtain information in line with Public Procurement Staffs on
“Awareness and Practices of Public Procurement ". The execution of this study greatly
depends on your honest responses to each item. Hence, the researcher kindly requests you to
give your genuine responses. The information and data you provide will be used only for
academic purpose and will be kept confidential. It may take only a few minutes to complete
this questionnaire. No need of writing your name. While filling the questionnaire if you have
any questions, comments. and suggestions, please do not hesitate to call me
0911403077/0912465357 Iliyas Sufiyan (MBA) candidate, 0911403077/0912465357,
iliyassufiyan@gmail.com

Thank your in advance for your willingness and cooperation!

 General Instructions

No need to write your name,

For further information, please contact the student researcher by the above addresses.

In all cases where answer options are available please tick (√) mark in the appropriate box.

Part I. General Background of Respondents (Demographic Information)

Gender;

A) Male B) Female

Age;

A) 21-29 B) 30-39 C) 40-49 D) 50 and above

Educational status; A) Diploma B) Degree C) Masters D) PhD

Years of service in HPPPDSO;

Less than 2 years B) 2 to 5 years C) 5 to 10 years D) More than 10 years

To which category does your position falls? A) Managerial B) Professionals C)

Other support staff

In which department/division of the office you are currently working? --------------------------

Part II. Awareness and Practices of Public Procurement,

Rate each statement on the like point scale of 1-5 where 1=Strongly Disagree (SD),
2=Disagree (D), 3= Moderately Agree (MA), 4= Agree (A) and 5=Strongly Agree (SA).

1. What is the level of Awareness and Practices of Public Procurement in HPPPDSO?

No Item Levels of Agreement

SD D MA A SA

HPPPDSO has assigned all other procurement offices in

1 place? 1 2 3 4 5

2 HPPPDSO assigns manpower to the Procurement 1 2 3 4 5

department based on professional qualification

3 HPPPDSO organizes training for in sustainable public 1 2 3 4 5

procurement ad option to improve staff performance in
your institution.
4 The system of your organization to avoid overlapping of 1 2 3 4 5
procurement practice is clear and well organized.

5 Absence of some basic functional unit in HPPPDSO 1 2 3 4 5

creates obstacle in sustainability issues in public
procurement.
6 Lack of awareness of staff towards sustainable options and 1 2 3 4 5
products

7 There is lack of resistance of top management interference

in procurement practice. 1 2 3 4 5
2. How public procurement units are organized in HPPPDSO?.

No Item Levels of Agreement

SD D MA A SA

1 There is Lack of awareness among procurement practitioners.

1 2 3 4 5

2 There is lack of time pressure of Procurement professionals.

1 2 3 4 5

3 There is lack of sustainable Public procurement policy,

directive, order and in HPPDSO 1 2 3 4 5

4 The sustainable procurement activities adopted by your 1 2 3 4 5

organization are insufficient to bring positive impact on the
organizational performance.
5 The support of top management on sustainable public 1 2 3 4 5
procurement activities adopted by your is due to the absence
of some of functional units of procurement department.
6 The office of contract administrator performance in your 1 2 3 4 5
organization programs effectively in accordance with
procurement practice.
7 The performance of your organization to respond to the 1 2 3 4 5
relevant actual and current procurement procedure lacks
appropriate organization Coherence and Steps.
3. How functional units of public procurement are performing in HPPPDSO?

Level of Agreement
No Item
SD D MA A SA

In de order to achieve a long term result your organization has 1 2 3 4 5

1 to ensure the absence of corruption, impartiality, and wastage
of time and government resource.
The performance of your Organization to carry out 1 2 3 4 5
2 procurement programs is accompanied by accountability,
impartiality and relevant to its beneficiaries.
Appropriate efforts are exerted in the training and development 1 2 3 4 5
3 of employees to ensure effective performance.

Supervisor(s) communicate expectation clearly, provided 1 2 3 4 5

4 feedback and suggestion for performance management.

Leaders recognize and reward performance appropriately in 1 2 3 4 5

5 order to motivate employees.

HPPDSO invests resources to ensure that employees and 1 2 3 4 5

6 managers own the performance management system.

The resources of the organization are committed thoroughly to 1 2 3 4 5

enhancing performance and its management.

7
4. What are the Communication of Strategy and Performance Management System in
HPPPDSO?

Levels of Agreement
No Statement
SD D MA A SA

1 Managers/supervisors communicate how the results of the

employee’s work contribute to the unit/organizations goals. 1 2 3 4 5

2 Managers/supervisors provide ongoing performance 1 2 3 4 5

feedback to prevent problem from arising.

3 Managers/supervisors provide ongoing performance

feedback to employees to recognize excellent performance. 1 2 3 4 5

Managers/supervisors work with the employees to remove

4 barriers to success and identify strategies to minimize 1 2 3 4 5
barriers.

Managers/supervisors gather feedback information from

5 other sources – customer input, workplace survey, peer 1 2 3 4 5
feedback, etc.

The manager/supervisor communicates with the employees

6 during the work period about job tasks, to prevent problem 1 2 3 4 5
and keep current.