J58 S4hana2022 BPD en in

Test Script
SAP S/4HANA - 07-06-23
Accounting and Financial Close (J58_IN)
PUBLIC
Table of Contents
1 Purpose
2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data and Organizational Data
2.4 Preliminary Steps
2.4.1 Migrate Financial Statement Versions to Global Hierarchies
2.4.2 Replicate Runtime Hierarchy
2.4.3 Relevant Configuration Steps for Dynamic Reclassification of Receivables/Payables
2.4.3.1 Define Financial Statement Version in Global Hierarchies
2.4.4 Set Report Relevancy
2.4.5 Activate Authorization Check for Approval
2.4.6 Relevant Configuration Steps for Advanced Valuation in General Ledger Accounting
2.4.6.1 Activate Advanced Valuation
2.4.6.2 Assign Financial Statement Versions to Accounting Principles
2.4.6.3 Define Rules for Determining Account Assignments in G/L Processes
2.4.6.4 Assign Account Assignment Rules to Advanced Valuations
2.4.7 Relevant Configuration Steps for Advanced Foreign Currency Valuation
2.4.7.1 Define Financial Statement Versions
2.4.7.2 Assign Semantic Tags to Financial Statement Versions
2.4.7.3 Define Rules for Advanced Foreign Currency Valuation
2.4.7.4 Assign Rules for Foreign Currency Valuation to Accounting Principles
2.4.8 Relevant Configuration Steps for Credit-Risk Based Impairment
2.4.8.1 Define Aging Increments for Advanced Valuation
2.4.8.2 Assign Risk Class in Business Partner Master Data
2.4.8.4 Define Rules for Impairment
2.4.8.5 Assign Rules for Impairment to Accounting Principles
2.4.9 Relevant Configuration Steps for Post Balance Sheet Reclassification
2.4.9.2 Define Rules for Balance Sheet Reclassification
2.4.9.3 Assign Reclassification Rules to Accounting Principles
3 Overview Table
4 Test Procedures
4.1 Manage G/L Account Master Data
4.2 Define Financial Statement Versions
4.3 Manage Chart of Accounts
4.4 Manage Operating Chart of Accounts
4.5 G/L Account Changes
4.6 Manage Profit Center Group
4.7 Manage Profit Centers
4.8 Edit Profit Centers Collective
4.9 Edit Company Code Assignment Profit Centers
4.10 Where-Used List - Profit Centers
4.11 Change Log - Profit Centers
4.12 Manage Journal Entry Template
4.13 Post General Journal Entries
4.13.1 Post with Auto-Reverse
4.14 Upload General Journal Entries
4.15 Verify General Journal Entries
4.15.1 Verify General Journal Entries - with Auto-Reverse
4.15.2 Withdraw Verify General Journal Entries
4.16 Approve Verify General Journal Entries (for Processor- Inbox)
4.17 Forward Verify General Journal Entries (for Processor- Inbox)
4.18 Reject Verify General Journal Entries (for Processor- Inbox)
4.19 Edit a Rejected Verify General Journal Entry (Requester)
4.20 Manage Journal Entries
4.20.1 Open Correspondence
4.20.2 Reverse General Journal Entries
4.21 Display Document Flow
4.22 Display G/L Account Balances
4.23 Display Line Items in General Ledger
4.24 Display Line Item Entry
4.25 Manage Recurring Journal Entries
4.25.1 Create Recurring Journal Entry
4.25.2 Display Recurring Journal Entry

Appendix PUBLIC 2
4.25.3 Edit Recurring Journal Entry
4.25.4 Copy Recurring Journal Entry
4.25.5 Post Recurring Journal Entry
4.25.6 Delete Recurring Journal Entry
4.26 Display Changes of Recurring Entry
4.27 Audit Journal
4.28 Journal Entry Analyzer
4.29 Clear G/L Accounts - Manual Clearing
4.30 Clear G/L Accounts
4.31 Reset Cleared Items
4.32 Clear Open Items Automatically
4.33 Currency Exchange Rates
4.34 Import Foreign Exchange Rates
4.35 Repost GR/IR Clearing
4.36 Run Balance Interest Calculation
4.37 Perform Foreign Currency Valuation
4.38 Post Currency Adjustments
4.39 Verify Currency Adjustments
4.39.1 Withdraw Verify Currency Adjustments
4.40 Approve Verify Currency Adjustments (for Processor- Inbox)
4.41 Forward Verify Currency Adjustments (for Processor- Inbox)
4.42 Reject Verify Currency Adjustments (for Processor- Inbox)
4.43 Edit a Rejected Verify Currency Adjustment (Requester)
4.44 Verify Data Flow
4.45 Post Tax Payables
4.46 Regroup Receivables/Payables
4.47 Process Batch Input Session
4.48 Import Financial Plan Data
4.49 Balance Sheet / Income Statement
4.49.1 Dynamic Reclassification of Receivables/Payables
4.49.2 Financial Statement Download and Printing
4.50 Trial Balance
4.51 Year-to-Date Balances
4.52 Balance Carryforward Status
4.53 Display Journal Entries - in T-Account View
4.54 Statement of Changes in General Ledger
4.55 Perform Advanced Foreign Currency Valuation
4.56 Credit-Risk-Based Impairment
4.57 Post B/S Reclassification
5 Appendix
5.1 Display Tax Information Per Country/Region
5.2 User Specific Settings for Alternative Chart of Account
5.3 Schedule General Ledger Jobs

Appendix PUBLIC 3
5.4 Schedule General Ledger Jobs - Carry Forward Balances
5.5 Regrouping and Aging
5.5.1 Bank Account Grouping
5.5.2 Regrouping for Aging
5.6 Review Verify General Journal Entries (Optional)

Appendix PUBLIC 4
1 Purpose
The central task of general ledger accounting is providing a comprehensive overview of external accounting and accounts. By recording all business transactions, including primary postings and set -
tlements from internal accounting, in a system that is fully integrated with all the other operational areas of a company, you ensure accuracy and completeness for accounting data.
General Ledger Accounting serves as a complete record of all business transactions providing a centralized, up-to-date reference for the rendering of accounts. Actual individual transactions are re -
viewed with real-time processing, displaying the original documents, line items, and transaction figures at various levels (such as account information, journals, totals, transaction figures, and bal -
ance sheets).
This process describes all required period end-closing steps, related to performing local period-end closing.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must be
added.
Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different notation, enter values as appropri -
ate.

Appendix PUBLIC 5
2 Prerequisites
This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.
2.1 System Access
System Details
System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.
2.2 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with pages and predefined apps for the SAP Fiori
launchpad and assign the business roles to your individual test users.
Note These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with SAP Best Practices .
Name (Role) ID (Role) Name (Launchpad Space) ID (Launchpad Space) Log on
General Ledger Accountant SAP_BR_GL_ACCOUNTANT General Ledger Accountant SAP_BR_GL_ACCOUNTANT
Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT
Business Process Specialist SAP_BR_BUSINESS_PROCESS_SPEC Business Process Specialist SAP_BR_BUSINESS_PROCESS_SPEC
Configuration Expert - Business Process Configuration SAP_BR_BPC_EXPERT Configuration Expert - Business Process Configuration SAP_BR_BPC_EXPERT
Master Data Specialist - Business Partner Data SAP_BR_BUPA_MASTER_SPECIALIST Master Data Specialist - Business Partner Data SAP_BR_BUPA_MASTER_SPECIALIST

Appendix PUBLIC 6
2.3 Master Data and Organizational Data
Default Values
The organizational structure and master data of your company was created in your ERP system during implementation. The organizational structure reflects the structure of your company. The mas -
ter data represents materials, customers, and vendors, for example, depending on the operational focus of your company.
The business process is enabled with this organization-specific master data, examples are provided in the next section.
Additional Default Values
You can test the scope item with other SAP Best Practices default values that have the same characteristics.
Check your SAP ECC system to find out which other material master data exists.
Using Your Own Master Data
You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Proce -
dures documentation.
Use the following master data in the process steps described in this document:
Master Data Sample Value Details Comment
Company Code 1810
Chart of Accounts YCOA
Controlling Area A000
Cost Center 18101001
For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data ID Description
BNM Create Cost Center and Cost Center Group
BNG Create G/L Account and Cost Element
BNH Create Profit Center

Appendix PUBLIC 7
2.4 Preliminary Steps
2.4.1 Migrate Financial Statement Versions to Global Hierarchies
Purpose
This activity lets you migrate financial statement versions (FSVs) to the global hierarchy.
Note You can also use this app to set FSVs as not relevant for migration, or undo a migration if you encountered an error.
Procedure
1. Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2. Open Migrate Financial Statement Versions to Global Hierarchies (F4965).
Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 FSV Details On the Hierarchy Types tab, for the Financial Statement Version hierar- The view changes to display the financial statement version and the hierarchy items.
chy type, choose Details (>).
2 Item Details For one of the items in the Items pane, choose Details(>). The details for the selected hierarchy item are displayed in a new view.
3 Back Choose Back. You return to the prior screen.
4 Show Not Above the list of items in the Items pane, choose Not Started from the The list is filtered to only show the hierarchy items that have not started migration.
Started dropdown.
Note You can also filter by In Progress, Migrated, or Not Relevant.
5 Migrate FSVs Select the checkbox for an item and choose Migrate. A new view is displayed. The item is migrated. The system displays the list of hierarchy items,
excluding the one you just migrated.
6 Show Mi- Above the list of items in the Items pane, choose Migrated from the drop- The item you migrated is shown in the filtered list along with other migrated items.
grated down.

Appendix PUBLIC 8
Step # Name Comment
Note To check this, you can use the Manage Global Hierarchies (F2918) app to search for
the hierarchy item you migrated.
2.4.2 Replicate Runtime Hierarchy
Purpose
You must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-end database hierarchy tables. Normally, this
would be created as a periodic job that would run in the background.
Procedure
Step Step Name Instruction Expected Result Pass/Fail/Com-

# ment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2 Access the SAP Open Replicate Runtime Hierarchy (F1478). The Application Jobs screen displays.
Fiori App
3 Create Choose the Create button. The New Job: Replicate Runtime Hierarchy
(SAP) screen displays.
4 Enter Header Data In the header area, make the following entries and choose Step 2:
Job Template: Replicate Runtime Hierarchy
Job Name: Manual test
5 Start Make the following entries and choose Step 3:

Start Immediately: Select
6 Hierarchy ID Make the following entries and choose Schedule:

Hierarchy ID: YPS2

Appendix PUBLIC 9
Step Step Name Instruction Expected Result Pass/Fail/Com-
# ment
By Date: <Select>
Version Older than: 1 day
Note If you are using the optional procedure Commitment Management and Cost Center Budgeting, follow steps 1-4,
but make the following entries instead:
Job Template: Manually Replicate Runtime Hierarchy
Hierarchy ID: 0102/YCOA/YBA000_CE
2.4.3 Relevant Configuration Steps for Dynamic Reclassification of Receivables/Payables
2.4.3.1 Define Financial Statement Version in Global Hierarchies
Purpose
In this activity, you define the financial statement version.
Note We deliver and activate the following aging as standard content:

● S3IRCL: Aging for Reclassification (3 increments)
● SGLOBRCL: Aging for Global AP Reclassification (IFRS, USGAAP)
Note We deliver the following Reclassification criteria for Aging S3IRCL:

● SHORTTERM: Short-term up to 12 Months
● MIDTERM: Midterm between 1 and 5 Years
● LONGTERM: Long-term more than 5 Years
Note We deliver the following reclassification criteria for Aging SGLOBRCL:

● CURRENT: Current up to 12 Months

Appendix PUBLIC 10
● NONCURRENT: Noncurrent more than 12 Months
Procedure
Process Test Step Name Instruction Expected Result Pass / Fail /

Step# Comment
2 Launch SAP Open Manage Global Hierarchies (F2918).

Fiori App
3 Add Selection Choose Import Hierarchy. The view is displayed.

Criteria
4 Add Selection Make the following entries and choose OK: The Create a Hierarchy Based On view is dis-
Criteria Source: Maintain Financial Statement Versions played.
Financial Statement Version ID: $IN2
5 Add Selection Make the following entries and choose Create: The FSV is created as a draft. The Manage
Criteria Type: Financial Statement Version Global Hierarchy view is displayed.
Hierarchy ID: <Hierarchy ID>

Hierarchy Description: <description>
Chart of Accounts: YCOA
Valid From: <beginning of year>
Valid To: 12/31/9999
6 Add Selection For the draft FSV you created, choose Details (>). The right pane is displayed.
Criteria
7 Edit Choose Edit.
8 Hierarchy Choose the Hierarchy tab.
9 Add Selection Make the following entries and choose Save: The Manage Global Hierarchy view is displayed.
Criteria Aging: <relevant aging for the current FSV; see note above> The right pane shows the previously created
FSV.
Allow Contra Item and Bank Account Grouping: Selected
10 Add Selection In the right pane, choose Edit.

Appendix PUBLIC 11
Step# Comment
Criteria
11 Timeframe Choose the Timeframe tab.
12 Choose Node Expand the node that is relevant for reclassification.
Note For example: Expand 6 (Liabilities and Equity) > 37 (Current Liabilities) > 40 (Trade Payables - Domestic) . Iden-
tify the node relevant for reclassification. Choose the node. In the Change Node view, select the needed reclassification
increment.
13 Add Details Assign reclassification criteria required.

When done, choose OK.
Note To display a G/L account in a different node, assign it manually.

If you don’t want to consider a G/L account for Reclassification, select No Reclassification under the account's node.
14 Save Choose Save.
2.4.4 Set Report Relevancy
Purpose
Report relevancy must be set when you execute any Design Studio reports for the first time. If you make a subsequent change in cost center, profit center, or G/L hierarchy, perform this step again to
get the latest information.
Also, you must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-end database hierarchy tables. Normally,
this would be created as a periodic job that would run in the background.
Procedure
Step # Step Name Instruction Expected Result Pass/Fail/Comment
1 Log on Log on to the SAP Fiori launchpad as a Divisional Accountant.

Appendix PUBLIC 12
Step # Step Name Instruction Expected Result Pass/Fail/Comment
2 Access the SAP Fiori App Open Set Report Relevancy - Set-Based Hierarchies (F5295). The Set Report Relevancy view is displayed.
3 Enter Header Data In the header area, make the following entries and choose Go:
Set Class: For example,0101, for the cost center group
Organizational Unit: A000
Set Name: A000
4 Edit In the Set Report Relevancy pane, select the checkbox for the set to edit and choose Edit. The Edit dialog box is displayed.
5 Mark as Report Relevant Make the following entries and choose Save:
Report Relevant: Yes
2.4.5 Activate Authorization Check for Approval
Purpose
In this activity, you enable the authorization check on the processor when you perform the verification workflows in the following Test Procedure steps:
● Approve Verify General Journal Entries (for Processor- Inbox) [page ] 75
● Approve Verify Currency Adjustments (for Processor- Inbox) [page ] 119
If checking is enabled, when you approve a journal entry or currency adjustment, the system checks if you are authorized to do the posting.
Procedure
Process Step Test Step Name Instruction Expected Re- Pass / Fail / Com-
# sult ment
1 Authorization If you want to perform authorization checks, select one or more of the following checkboxes in the Auth. Check for Approval column as appropriate
Check for your business needs:
● General Journal Entry Verification
● Currency Adjustment Verification
2 Save Choose Save.

Appendix PUBLIC 13
2.4.6 Relevant Configuration Steps for Advanced Valuation in General Ledger Accounting
2.4.6.1 Activate Advanced Valuation
Purpose
In this activity, you activate the advanced valuation.
Procedure
To run Perform Advanced Foreign Currency Valuation [page ] 141, you must activate Advanced Foreign Currency Valuation.
Caution Once Advanced Valuation is activated, the following SAP Fiori apps shouldn't be used:
● Perform Foreign Currency Valuation (FAGL_FCV)
● Regroup Receivables / Payables (FAGLF101)
● Perform Further Valuations (F107)
If there are no postings in the productive system, you can deactivate Advanced Valuation.
Process Test Step Name Instruction Expected Re- Pass / Fail /

Step# sult Comment
1 Log On Log onto the SAP GUI.
2 Enter Transaction Code In the Command field, enter SPRO and press Enter.
3 SAP IMG Choose SAP Reference IMG.
4 SAP IMG In the IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valuation in General Ledger Ac-
counting > General Settings > Activate Advanced Valuation .
5 New Entries Choose New Entries.
6 Activate Advanced Val- Make the following entries:

uation Accounting Principle: INAP

Appendix PUBLIC 14
Step# sult Comment
Activate Advanced Valuation: Selected
7 Maintain Fiscal Year Select the row you created and in the Dialog Structure pane, double-click Maintain Fiscal Year and Period.
and Period
8 Maintain Fiscal Year Make the following entries and choose Save:
and Period Ledger: 0L
Company Code: 1810
Fiscal Year: <current fiscal year>
Activation from Period: <current or previous period>
Note Consider the activation period during testing. Set the date of the job run to the last day of the previous or current period.
2.4.6.2 Assign Financial Statement Versions to Accounting Principles
Purpose
In this activity, you assign the financial statement versions to the accounting principle. Customers must assign their own FSV (based on YCOA) here. In addition, only operative CoA (such as
YCOA) can be selected here. For more information, see Define Financial Statement Versions [page ] 18.
Procedure
Process Test Step Name Instruction Expected Pass / Fail /

Step# Result Comment
4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Master Data > G/L Accounts > Financial Statement Versions
> Assign Financial Statement Versions to Accounting Principles .

Appendix PUBLIC 15
5 Enter Required Data for FSV Make the following entries and choose Save:
Assignment Accounting Principle: INAP
Financial Statement Version Financials: <customer's FSV>
2.4.6.3 Define Rules for Determining Account Assignments in G/L Processes
Purpose
In this activity, you create rules that are used to determine account assignment in G/L accounting processes. The rules are used, for example, when you carry out jobs using the following job tem -
plates in the Schedule General Ledger Jobs (F1927) app:
● Advanced Foreign Currency Valuation
● Post Credit-Risk-Based Impairment
● Post Discounting of Long-Term Assets and Liabilities
Procedure

Step# Results Comment
4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valuation in General Ledger
Accounting > General Settings > Define Rules for Determining Account Assignments in G/L Processes .
5 New Entries Make the following entries:

Assignment Rule: four-digit ID starting with Z

Appendix PUBLIC 16
Description of Assignment Rule: description

Controlling Object Inheritance Option: see note
Note Determine how the account assignment is derived when this rule is used: The following options are available:
● From Original Object: The controlling object is derived from the dependent object, from source document.
● From Default Configuration: The controlling object is derived from the default configuration, from activity Automatic Account Assign-
ment.
● No Assignment: The controlling object is empty in the financial document.
Reporting Field Inheritance Option: <Value is preset (Standard Derivation); cannot be changed>
Default: <Value is preset (VALV, selected); cannot be changed>
6 Adjust Inheritance Option for Make the following entries and choose Save:
Assignment Field Fields: <see note>
Note For each field in the list, you can specify in more detail how the account assignment is derived by the system when this rule is used.
The following options are available:
● Inherited from Global Rule Setting: The option defined in the assignment rule is used.
● Always from Original Object: The field is always derived from a dependent object.
● Always from Default Configuration: The field is always derived from the default configuration.
● Always no Assignment: The field is not considered for account assignment determination; the field is empty in the document created by
the process.
● Not Relevant: Each process uses its own logic to handle this field.
2.4.6.4 Assign Account Assignment Rules to Advanced Valuations
Purpose
In this activity you assign an account assignment rule to the process in which you want to use it.
The SAP standard delivery contains the valuation rule VALN. This valuation rule is assigned to the following business transaction types and job templates:
● RFCV Foreign Currency Valuation (Advanced Foreign Currency Valuation job template)
● RFDI Discounting (Post Discounting of Long-Term Assets and Liabilities job template)

Appendix PUBLIC 17
● RFIM Credit Risk Based Impairment (Post Credit-Risk Based Impairment job template)
If a new valuation rule was defined in the prior step, follow the procedure below.
Procedure

Step# sults Comment
2 Enter Transac- In the Command field, enter SPRO and press Enter.
tion Code
4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valuation in General Ledger Accounting
> General Settings > Assign Account Assignment Rules to Advanced Valuations .
6 Entry Details Make the following entries and choose Save:

● Business Transaction Type
● Business Transaction Item Category
● Assignment Rule
2.4.7 Relevant Configuration Steps for Advanced Foreign Currency Valuation

The financial statement version XX99 is delivered as demo data and is assigned to the local accounting principle.
2.4.7.1 Define Financial Statement Versions

To execute the necessary steps for Advanced Valuation in General Ledger Accounting, perform the steps in the Define Financial Statement Versions [page ] 45 topic.

Appendix PUBLIC 18
Purpose
In this activity, you assign semantic tags to the financial statement versions.
Note Only G/L accounts that are assigned to the Semantic Tag FX are considered for an Advanced Foreign Currency Valuation run. If you maintain the FSV using the Manage Global Hierar-
chies (F2918) app, you do not need to perform the following configuration. Semantic tag functionality is already included into Global Hierarchy. Ensure that the semantic tags are entered for
required G/L accounts.
Note You can also use the Assign Semantic Tags to FSV (FINSC_FAGL2SEMTA) app.
Procedure

Step# Comment
1 Log On Log on to the SAP GUI system.
2 Transaction Code In the Command field, enter SPRO and press Enter.
3 IMG Choose SAP Reference IMG.
4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Master Data > G/L Accounts > Financial Statement Ver-
sions > Semantic Tags for Financial Statement Versions > Assign Semantic Tags for Financial Statement Versions .
5 New Entries Choose New Entries. The New Entry dialog

box is displayed.
6 Assign Semantic Tag Select Assign Semantic Tag to G/L Account and choose Continue.
to G/L Account
7 Map FSV to Semantic Make the following entries and choose Save:
Tag FS Vers: <FSV from prior step>
Account From: <G/L account>
Semantic Tag: FX

Appendix PUBLIC 19
2.4.7.3 Define Rules for Advanced Foreign Currency Valuation
Purpose
In this activity, you define the reclassification rules. The following rule is delivered for reclassification:
Valuation Rule Description Accounting Principle Assignment
SKDV Key Date Foreign Currency Valuation IFRS, USGP
Prerequisite
Before you start the Advanced Foreign Currency Valuation process, you must assign the G/L accounts.
Process Test Step Name Instruction Expected Results Pass / Fail /

Step # Comment
4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valu-
ation in General Ledger Accounting > Settings for Advanced Foreign Currency Valuation > Define Rules for Ad-
vanced Foreign Currency Valuation .
5 Define Rules for Advanced Select Valuation Rule SKDV (Key Date Foreign Currency Valuation, and from the left pane, double-click Assign GL The Determine Work Area: Entry dialog box
Foreign Currency Valua- Accounts for FCV. is displayed.
tion
6 Confirm Verify the Rules and Rule Step and choose Continue. The Change View "Define Rules for Ad-
vanced Foreign Currency...: Overview view
is displayed.
8 Assign G/L Accounts for Make the following entries and choose Save:
FCV

Appendix PUBLIC 20
Step # Comment

FX Gain Realized Account: 72510000
FX Loss Realized Account: 72010000
FX Gain Unrealized Account: 72540000
FX Loss Unrealized Account: 72040000
Procedure

Step # Results Comment
Accounting > Settings for Advanced Foreign Currency Valuation > Define Rules for Advanced Foreign Currency Valuation .
5 Define Rules for Advanced Select the entry:

Foreign Currency Valuation ● SKDV (Key Date Foreign Currency Valuation)
Choose Copy as.
Choose Save.
Note Optionally, you can create a rule for advanced foreign currency valuation as New Entry.
6 Define Steps of FCV Rule Copy an existing valuation rule step or create an entry. In the step, you can assign a different FCV valuation method. The following methods are
available:
● ALWAYS_VALUATION (Always Valuate)
● DE_BILMOG_VALUATE (German Accounting Modernization Act)
● GAIN_ONLY (Highest Value Principle)
● LOWEST_VALUE (Lowest Value Principle)
● STRICT_LOWEST_VALUE (Strictly Lowest Value Principle)

Appendix PUBLIC 21
Note For new steps, you should select a value with the interval 1000 to 4999. Values starting with 00 can't be included in entries created in
the customer namespace.
7 Assign Semantic Tag to FCV You must define a semantic tag as a filter value. You should assign the semantic tag FX to all G/L accounts to be considered in the valuation run.
Rule
8 Assign G/L Accounts for FCV Assign the G/L accounts before you start Advanced Foreign Currency Valuation. For more information on the test data, see the section in this
step.
2.4.7.4 Assign Rules for Foreign Currency Valuation to Accounting Principles
Purpose
If you create a customer-specific rule for advanced foreign currency valuation in the prior step, you must assign it to an accounting principle.
Procedure

4 IMG Path In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valuation in General
Ledger Accounting > Settings for Advanced Foreign Currency Valuation > Assign Rules for Foreign Currency Valuation to Accounting
Principles .
6 Assign Rules for Foreign Currency Make the following entries and choose Save:
Valuation to Accounting Principles

Appendix PUBLIC 22
Accounting Principle: INAP

Valuation Rule: <new valuation rule>
2.4.8 Relevant Configuration Steps for Credit-Risk Based Impairment
Purpose
In this activity, you define the aging increments for advanced valuation.
The following aging (with aging increments) is delivered for the Credit-Risk-Based Impairment [page ] 142 topic:
● IMPAIRMENT (Aging for Impairment)
• I - 12 (Due < 1 Year)
• I – 36 (Due < 3 Year)
• I0 (Overdue < 30 Days)
• I30 (Overdue > 30 Days)
Note If needed, you can create additional aging or aging increments with this procedure.
Procedure


Appendix PUBLIC 23
4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valuation in General Ledger Ac-
counting > General Settings > Define Aging Increments for Advanced Valuation .
6 Define New Aging for Make the following entries and choose Save:
Impairment Aging: <new aging codification>
Description: <new aging description>
Aging Category: IMP Impairment
2.4.8.2 Assign Risk Class in Business Partner Master Data
Purpose
In this activity, you assign the risk class to the customer business partner master data.
Procedure
Step Test Step name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log On Log on to the SAP Fiori launchpad a Master Data Specialist - Business Partner Data.
2 Access the SAP Open Maintain Business Partner (BP).

Fiori App
3 Select Customer Make the following entries and press Enter: The Display Organization view is displayed for the business partner.
Business Partner: 18100001

Appendix PUBLIC 24
Step Test Step name Instruction Expected Result Pass / Fail / Com-
# ment
4 Change Role Make the following entries: The Display Organization XXXXXXXX: Role FI Customer view is displayed
Change in BP Role: Customer (Fin.Accounting) for the business partner.
Note If the field is Display in BP Role, choose Switch between Display and Change to
go into change mode.
5 General Data Choose General Data.
6 Credit Profile Choose the Credit Profile tab.
7 Risk Class In the Risk Class field, select a risk class from the list. The risk class is assigned to the customer.
8 Save Choose Save.
Purpose
In this activity, you assign semantic tags to the financial statement versions.
Note If you maintain the financial statement version (FSV) via configuration step, you can search for Assign Semantic Tags to Financial Statement Versions using the IMG path in the proce-
dure below. Ensure that he G/L account is assigned to the FSV.
If you maintain the FSV using the new Global Hierarchy tool, there's no need to perform the configuration below. Semantic tags are not editable in the Global Hierarchy once the aging incre -
ments are assigned. Ensure that semantic tags are entered for required G/L accounts.
Procedure
SAP Reference IMG:


Appendix PUBLIC 25
4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Master Data > G/L Accounts > Financial Statement Versions > Semantic
Tags for Financial Statement Versions > Assign Semantic Tags to Financial Statement Versions .

In the New Entry dialog box, select Assign Semantic Tag to G/L Account and choose Continue.
6 Map FSV to Se- Make the following entries and choose Save:
mantic Tag FS Vers: <FSV from prior step>
Account From: <G/L account>
Semantic Tag: ACCREC/ ACCREC OTH
2.4.8.4 Define Rules for Impairment
Purpose
In this activity, you define the impairment rules. The following rules are delivered for impairment:
Valuation Rule Description
SCRI Credit-Risk-Based Impairment
Prerequisite
Before you start the Credit-Risk-Based Impairment process, you must assign the G/L accounts and probability of default.

Appendix PUBLIC 26
Step # Comment
4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valuation in
General Ledger Accounting > Settings for Credit-Risk-Based Impairment > Define Rules for Impairment .
5 Define Rules for Impair- Select Valuation Rule SCRI (Credit-Risk-Based Impairment), and from the left pane, double-click Define Steps of an Impair- The right pane shows the Define
ment ment Rule. Rules for Impairment pane.
6 Define Steps of Impairment Select Valuation Rule Step – 0010 (Impairment of Receivables), and from the left pane, double-click Assign Semantic Tag to
Rule Impairment Rule.
7 Assign Semantic Tag to Im- Select the checkbox for the FINS_SEM_TAG row, and from the left pane, double-click Assign Probability of Default to Aging
pairment Rule Increment.
8 Assign Probability of De- For each Aging Increment and Risk Class, you must enter a Probability of Default. For example, you can use the following data
fault to Aging Increment for testing processes (the last number in each bullet below is the suggested probability of default value):
● A, I-12, 12/31/9999, 0.0500
● A, I-36, 12/31/9999, 0.5000
● A, I0, 12/31/9999, 1.0000
● A, I30, 12/31/9999, 2.0000
● A, I60, 12/31/9999, 5.0000
● A, I90, 12/31/9999, 10.0000
9 Assign G/L Accounts for In the left pane, double-click Assign G/L Accounts for Impairment. Make the following entries and choose Save:
Impairment New/Change: 62020000
Release: 62020000
Write-Off: 62010000
Note If the customer is using the VALN account assignment rule, for controlling account assignment fields, the customer should maintain the P&L accounts of advanced valuation in the Man-
age Default Account Assignments configuration activity and assign them respectively to default profit center or cost center.
The customer can verify which account assignment rule he is using in the Assign Account Assignment Rules to Advanced Valuations configuration activity.

Appendix PUBLIC 27
Procedure

Accounting > Settings for Credit-Risk-Based Impairment > Define Rules for Impairment .
5 Define Rules for Impairment Select this entry:

SCRI (Credit-Risk-Based Impairment)
Choose Copy as.
Choose Save.
Note Optionally, you can create an impairment rule as New Entry.
6 Define Steps of Impairment Copy an existing valuation rule step or create an entry:
Rule Business Transaction Type: RFIM
Aging: Impairment
Note For new steps, you should select a value with the interval 1000 to 4999. Values starting with 00 can't be included in entries created
in the customer namespace.
7 Assign Semantic Tag to Im- You need to define the semantic tags ACCREC and ACCREC OTH as filter values. Assign one of these semantic tags to all G/L accounts to
pairment Rule be considered in the impairment run.
8 Assign Probability of Default For each combination of aging increments and risk classes, specify a value for Probability of Default.
to Aging Increment
9 Assign G/L Accounts for Im- Assign the G/L accounts before you start the impairment process. For more information on the test data, see the section in this step.
pairment

Appendix PUBLIC 28
2.4.8.5 Assign Rules for Impairment to Accounting Principles
Purpose
If you create a customer-specific rule for credit-risk-based impairment in the prior step, you must assign it to an accounting principle.
Procedure

Accounting > Settings for Credit-Risk-Based Impairment > Assign Rules for Impairment to Accounting Principles .
6 Assign Rules for Impairment to Make the following entries and choose Save:
Accounting Principles Accounting Principle: INAP
Valuation Rule: <new valuation rule>
2.4.9 Relevant Configuration Steps for Post Balance Sheet Reclassification
Purpose
In this activity, you define the aging increments for balance sheet reclassification of receivables and payables.

Appendix PUBLIC 29
In SAP Best Practices content, we deliver the following aging (with aging increments) for the balance sheet reclassification of receivables and payables:
Table 2: S3IRCL (Aging for Reclassification (3 increments))
Aging Increment Months Days Aging Increment Description Text
LONGTERM 999 Long-term more than 5 Years Due >5Y
MIDTERM 60 Mid-term between 1 and 5 Years 1Y<Due=<5Y
SHORTTERM 12 Short-term up to 12 Months Due =<12M
Table 3: SGLOBRCL (Aging for Global AP Reclassification (IFRS, USGAAP))

Aging Increment Months Days Aging Increment Description Text
CURRENT 12 Current up to 12 Months Due =<12M
NONCURRENT 999 Non-current more than 12 Months Due >12M
Note If needed, you can create additional aging or aging increments with this procedure.
Procedure
SAP Reference IMG:
Process Test Step Name Instructions Expected Re- Pass / Fail /

Step sults Comment
counting > General Settings > Define Aging Increments for Advanced Valuation .

Appendix PUBLIC 30
Process Test Step Name Instructions Expected Re- Pass / Fail /
Step sults Comment
6 Define New Aging for Re- Make the following entries and choose Save:
classification Aging: <new aging codification>
Description: <new aging description>
Aging Category: REC Reclassification
2.4.9.2 Define Rules for Balance Sheet Reclassification
Purpose
In this activity, you define reclassification rules. We deliver the following rules for reclassification.
Valuation Rule Valuation Rule Description
SBSR B/S Reclassification (Global AP)
SLBS B/S Reclassification (3 increments)
Prerequisite
You must assign the G/L accounts and reclassification method before you start the balance sheet reclassification of receivables/ payables processes.
For reclassification rule SBSR (B/S Reclassification (Global AP)) and step 0010 follow this process:

Step Results Comment
1 Define Rules for Reclas- Select the checkbox for the valuation rule SBSR (B/S Reclassification (Global AP)).
sification
2 Define Steps of a Re- In the Dialog Structure pane, double-click Define Steps of a Reclassification Rule.
classification Rule Select the checkbox for the 0010 reclassification rule.

Appendix PUBLIC 31
Note We generally recommend that customers leave the Grouping Rule field empty so that the system automatically uses a reasonable fallback rule.
For customers who use in-house banking, we recommend they create a separate rule step for IHB accounts in addition to the predelivered 0010 rule.
For the new rule, assign SIHB Reclassification Grouping Rule for In-House Banking.
3 Assign G/L accounts for In the Dialog Structure pane, double-click Assign G/L accounts for Reclassification. Choose New Entries. Enter the data from the following table and
Reclassification save the entries.
Table 4: Valuation Rule SBSR (B/S Reclassification (Global AP))

Chart of Accounts Target Account Aging Aging Increment Source Account Reclassification Method Explanation
YCOA 12100000 SGLO- CURRENT 12101000 Debit balance Reclassification of debit balance from long-term Receivable account to short-term Receivable account
BRCL
YCOA 12100000 SGLO- CURRENT 21100000 Debit balance Reclassification of debit balance from short-term Payable account to short-term Receivable account
BRCL
YCOA 12101000 SGLO- NONCURRENT 12100000 Debit balance Reclassification of debit balance from short-term Receivable account to long-term Receivable account
BRCL
YCOA 12101000 SGLO- NONCURRENT 21100000 Debit balance Reclassification of debit balance from short-term Payable account to long-term Receivable account
BRCL
YCOA 21100000 SGLO- CURRENT 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to short-term Payable account
BRCL
YCOA 21100200 SGLO- NONCURRENT 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to long-term Payable account
BRCL
YCOA 21100200 SGLO- NONCURRENT 21100000 Credit balance Reclassification of credit balance from short-term Payable account to long-term Payable account
BRCL
For reclassification rule SLBS (B/S Reclassification (3 increments)) and step 0010 follow this process:

Appendix PUBLIC 32
1 Define Rules for Reclas- Select the checkbox for the valuation rule SLBS (B/S Reclassification (3 increments)).
sification
2 Define Steps of a Re- In the Dialog Structure pane, double-click Define Steps of a Reclassification Rule.
classification Rule Select the checkbox for the 0010 reclassification rule.
Note We generally recommend that customers leave the Grouping Rule field empty so that the system automatically uses a reasonable fallback rule.
For customers who use in-house banking, we recommend they create a separate rule step for IHB accounts in addition to the predelivered 0010 rule.
For the new rule, assign SIHB Reclassification Grouping Rule for In-House Banking.
3 Assign G/L accounts for In the Dialog Structure pane, double-click Assign G/L accounts for Reclassification. Choose New Entries. Enter the data from the following table and
Reclassification save the entries.
Table 5: Valuation Rule SLBS (B/S Reclassification (3 increments))

YCOA 12100000 SGLO- CURRENT 12101000 Debit balance Reclassification of debit balance from long-term Receivable account to short-term Receivable account
BRCL
YCOA 12100000 SGLO- CURRENT 21100000 Debit balance Reclassification of debit balance from short-term Payable account to short-term Receivable account
BRCL
YCOA 12100000 SGLO- CURRENT 21100200 Debit balance Reclassification of debit balance from mid-term Payable account to short-term Receivable account
BRCL
YCOA 12100000 SGLO- CURRENT 21100300 Debit balance Reclassification of debit balance from log-term Payable account to short-term Receivable account
BRCL
YCOA 12101000 SGLO- NONCURRENT 12100000 Debit balance Reclassification of debit balance from short-term Receivable account to long-term Receivable account
BRCL
YCOA 12101000 SGLO- NONCURRENT 21100000 Debit balance Reclassification of debit balance from short-term Payable account to long-term Receivable account
BRCL
YCOA 12101000 SGLO- NONCURRENT 21100200 Debit balance Reclassification of debit balance from mid-term Payable account to long-term Receivable account
BRCL
YCOA 12101000 SGLO- NONCURRENT 21100300 Debit balance Reclassification of debit balance from long-term Payable account to long-term Receivable account
BRCL

Appendix PUBLIC 33
YCOA 21100000 S3IRCL SHORTTERM 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to short-term Payable account
YCOA 21100200 S3IRCL MIDTERM 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to mid-term Payable account
YCOA 21100300 S3IRCL LONGTERM 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to long-term Payable account
YCOA 21100200 S3IRCL MIDTERM 21100000 Credit balance Reclassification of credit balance from short-term Payable account to mid-term Payable account
YCOA 21100300 S3IRCL LONGTERM 21100000 Credit balance Reclassification of credit balance from short-term Payable account to long-term Payable account
YCOA 21100000 S3IRCL SHORTTERM 21100200 Credit balance Reclassification of credit balance from mid-term Payable account to short-term Payable account
YCOA 21100300 S3IRCL LONGTERM 21100200 Credit balance Reclassification of credit balance from mid-term Payable account to long-term Payable account
YCOA 21100200 S3IRCL MIDTERM 21100300 Credit balance Reclassification of credit balance from long-term Payable account to mid-term Payable account
YCOA 21100000 S3IRCL SHORTTERM 21100300 Credit balance Reclassification of credit balance from long-term Payable account to short-term Payable account
YCOA 21100200 S3IRCL MIDTERM 12101000 Credit balance Reclassification of credit balance from long-term Receivable account to mid-term Payable account
YCOA 21100000 S3IRCL SHORTTERM 12101000 Credit balance Reclassification of credit balance from long-term Receivable account to short-term Payable account
YCOA 21100300 S3IRCL LONGTERM 12101000 Credit balance Reclassification of credit balance from long-term Receivable account to long-term Payable account
Note If needed, you can create additional reclassification rule with this procedure.
Procedure
SAP Reference IMG:
Process Test Step Name Instructions Expected Pass / Fail /


Appendix PUBLIC 34
Process Test Step Name Instructions Expected Pass / Fail /
counting > Settings for Balance Sheet Reclassification > Define Rules for B/S Reclassification .
5 Define Rules for Reclassi- Select one of the following entries:

fication ● SBSR (B/S Reclassification (Global AP))
● SLBS (B/S Reclassification (3 increments))
Choose Copy as.
Choose Copy.
Note There's also an option to create a reclassification rule as a new entry.
6 Define Reclassification Copy an existing valuation rule step or create an entry.

Rule Steps If you copied an existing rule in the prior step, select the checkbox for the rule and in the Dialog Structure pane, double-click Define Steps of a Re-
classification Rule.
Make the following entries:
Aging for Liabilities: <aging>; see following note
Note You can assign a different aging (Aging for Assets and Aging for Liabilities): SGLOBRCL, S3IRCL, or one created as a customer entry.
7 Assign G/L Accounts for Define the G/L accounts and reclassification method to run the Reclassification process.
Reclassification See the test data in the Prerequisite section in this step above.
2.4.9.3 Assign Reclassification Rules to Accounting Principles
Purpose
If you created a customer-specific reclassification rule in the prior step, you must assign it to an accounting principle.

Appendix PUBLIC 35
Procedure

Accounting > Settings for Balance Sheet Reclassification > Assign B/S Reclassification Rules to Accounting Principles .
6 Assign Reclassification Rules Make the following entries and choose Save:

to Accounting Principles Accounting Principle: INAP
Reclassification Rule: <new valuation rule>

Appendix PUBLIC 36
3 Overview Table
The Accounting and Financial Close scope item consists of several process steps provided in the following tables.
Note If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the typical tasks of a business
role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Process Step Business Role Transaction/App Expected Results
Manage G/L Account Master Data General Ledger Accoun- Manage G/L Account Master Data The G/L Account is created in the chart of accounts and company code. The G/L Account can be created,
[page ] 42 tant (F0731A) changed, copied in the chart of account and company code. Multiple G/L accounts can be maintained through
Mass Change.
Define Financial Statement Versions General Ledger Accoun- Manage Financial Statement Versions You maintained the financial statement version.
[page ] 45 tant (OB58)
Manage Chart of Accounts [page ] General Ledger Accoun- Manage Chart of Accounts (F0763A) You managed the chart of accounts.
47 tant
Manage Operating Chart of Ac- General Ledger Accoun- Manage Operating Chart of Accounts You managed the chart of accounts.
counts [page ] 48 tant (F0763B)
G/L Account Changes [page ] 49 General Ledger Accoun- G/L Account Changes - Central View Display the changes to a G/L account master record.
tant (FS04)
Manage Profit Center Group [page ] Divisional Accountant Manage Profit Center Groups The Profit Center Group is maintained.
50 (FAC_PCG)
Manage Profit Centers [page ] 52 General Ledger Accoun- Manage Profit Centers (F3516) The Profit Center Master is maintained.
tant or Divisional Accoun-
tant
Edit Profit Centers Collective Divisional Accountant Edit Profit Centers - Collective (KE55) Make changes to large quantities of profit center master data without having to change the master data for
[page ] 53 each single profit center.
Edit Company Code Assignment Divisional Accountant Edit Company Code Assignment - Profit Make changes to the company code assignments of a larger number of profit centers without having to
Profit Centers [page ] 55 Centers (KE56) change the master data for each single profit center.
Where-Used List - Profit Centers General Ledger Accoun- Where-Used List - Profit Centers
[page ] 56 tant or Divisional Accoun- (F3751)
tant

Appendix PUBLIC 37
Change Log - Profit Centers [page ] General Ledger Accoun- Change Log - Profit Centers (F3810)
57 tant or Divisional Accoun-
tant
Manage Journal Entry Template General Ledger Accoun- Manage Journal Entry Templates You created a template for general journal entries.
[page ] 58 tant (F3803)
Post General Journal Entries [page ] General Ledger Accoun- Post General Journal Entries (F0718) The General Ledger journal entry is posted. The system has automatically added the Input tax amount.
60 tant
Post with Auto-Reverse [page ] 63 General Ledger Accoun- Post General Journal Entries (F0718) You posted the journal entry with automatic reversal.
tant
Upload General Journal Entries General Ledger Accoun- Upload General Journal Entries The G/L journal entries are posted.
[page ] 66 tant (F2548)
Verify General Journal Entries General Ledger Accoun- Verify General Journal Entries - For Re- All journal entries submitted for checking are displayed.
[page ] 68 tant quester (F2547)
Verify General Journal Entries - with General Ledger Accoun- Verify General Journal Entries - For Re- Journal entries are submitted for auto-reversal.
Auto-Reverse [page ] 72 tant quester (F2547)
Withdraw Verify General Journal General Ledger Accoun- Verify General Journal Entries - For Re- The journal entry is withdrawn.
Entries [page ] 74 tant quester (F2547)
Approve Verify General Journal En- General Ledger Accoun- Verify Journal Entries in General All journal entries received for approval are displayed.
tries (for Processor- Inbox) [page ] tant for India Ledger - For Processor (Inbox)
75 (F2728)
Forward Verify General Journal En- General Ledger Accoun- Verify Journal Entries in General All journal entries checked by the user are displayed.
77 (F2728)
Reject Verify General Journal En- General Ledger Accoun- Verify Journal Entries in General All journal entries checked by the user are displayed.
78 (F2728)
Edit a Rejected Verify General Jour- General Ledger Accoun- Verify General Journal Entries - For Re- All submitted journal entries are displayed.
nal Entry (Requester) [page ] 79 tant quester (F2547)
Manage Journal Entries [page ] 80 General Ledger Accoun- Manage Journal Entries (F0717) The Journal Entry screen displays.
tant

Appendix PUBLIC 38
Open Correspondence [page ] 81 General Ledger Accoun- Manage Journal Entries (F0717) Correspondence is created according to the selected criteria.
tant
Reverse General Journal Entries General Ledger Accoun- Post General Journal Entries (F0718) The Post General Journal Entries (F0718) screen displays.
[page ] 83 tant
Display Document Flow [page ] 85 General Ledger Accoun- Display Document Flow You displayed the document flow.
tant
Display G/L Account Balances General Ledger Accoun- Display G/L Account Balances The G/L Account Balances screen displays.
[page ] 86 tant (F0707A)
Display Line Items in General General Ledger Accoun- Display Line Items in General Ledger A list of all relevant line items is displayed.
Ledger [page ] 87 tant (F2217)
Display Line Item Entry [page ] 88 General Ledger Accoun- Display Line Item Entry (F2218) A list of all relevant line items is displayed.
tant
Manage Recurring Journal Entries [page ] 89
Create Recurring Journal Entry [page ] 90 General Ledger Accountant Manage Recurring Journal Entries (F1598) The Manage Recurring Journal Entries: Header Data screen displays.
Display Recurring Journal Entry [page ] 91 General Ledger Accountant Manage Recurring Journal Entries (F1598) The Manage Recurring Journal Entries: Header Data screen displays.
Edit Recurring Journal Entry [page ] 92 General Ledger Accountant Manage Recurring Journal Entries (F1598) The Manage Recurring Journal Entries: Header Data screen displays.
Copy Recurring Journal Entry [page ] 93 General Ledger Accountant Manage Recurring Journal Entries (F1598) The Manage Recurring Journal Entries: Header Data screen displays.
Post Recurring Journal Entry [page ] 94 General Ledger Accountant Manage Recurring Journal Entries (F1598) The Manage Recurring Journal Entries: Header Data screen displays.
Delete Recurring Journal Entry [page ] 94 General Ledger Accountant Manage Recurring Journal Entries (F1598) The Manage Recurring Journal Entries: Header Data screen displays.
Display Changes of Recurring Entry [page ] 95 General Ledger Accountant Display Changes of Recurring Entry (FBD4) The G/L Account Line Items - G/L View screen displays.
Audit Journal [page ] 96 General Ledger Accountant Audit Journal (F0997)
Journal Entry Analyzer [page ] 98 General Ledger Accountant Journal Entry Analyzer (FIS_FPM_OVP_JEANA)

Appendix PUBLIC 39
Clear G/L Accounts - Manual Clearing [page ] 99 General Ledger Accountant Clear G/L Accounts - Manual Clearing (F1579) The Clear G/L Accounts (F1579) screen displays.
Clear G/L Accounts [page ] 101 General Ledger Accountant Post General Journal Entries (F0718) The Post General Journal Entries (F0718) screen displays.
Reset Cleared Items [page ] 104 General Ledger Accountant Reset Cleared Items (F2223)
Clear Open Items Automatically [page ] 105 General Ledger Accountant Clear Open Items Automatically (F.13) The Post General Journal Entries (F0718) screen displays.
Currency Exchange Rates [page ] 106 General Ledger Accountant Currency Exchange Rates (F3616) The Change View "Currency Exchange Rates"; Overview screen
displays.
Import Foreign Exchange Rates [page ] 107 General Ledger Accountant Import Foreign Exchange Rates (F2092) The Import Foreign Exchange Rates (F2092) screen displays.
Repost GR/IR Clearing [page ] 108 General Ledger Accountant Repost GR/IR Clearing (F.19) The Analyze GR/IR Clearing Accounts and Display Acquisition
Tax screen displays.
Run Balance Interest Calculation [page ] 110 General Ledger Accountant Run Balance Interest Calculation (F.52) The G/L account interest scale report displays.
Perform Foreign Currency Valuation [page ] 111 General Ledger Accountant Perform Foreign Currency Valuation (FAGL_FCV) The Foreign Currency Valuation screen displays.
Post Currency Adjustments [page ] 113 General Ledger Accountant Post Currency Adjustments (F1606) Currency adjustments are posted.
Verify Currency Adjustments [page ] 115 General Ledger Accountant Verify Currency Adjustments - For Requester (F4670) You verified a currency adjustment.
Withdraw Verify Currency Adjustments [page ] 118 General Ledger Accountant Verify Currency Adjustments - For Requester (F4670) The currency adjustment is withdrawn.
Approve Verify Currency Adjustments (for Processor- General Ledger Accountant Verify Journal Entries in General Ledger - For Processor (In- You approved a currency adjustment.
Inbox) [page ] 119 for India box) (F2728)
Forward Verify Currency Adjustments (for Processor- In- General Ledger Accountant Verify Journal Entries in General Ledger - For Processor (In- You forwarded a currency adjustment.
box) [page ] 120 for India box) (F2728)
Reject Verify Currency Adjustments (for Processor- In- General Ledger Accountant Verify Journal Entries in General Ledger - For Processor (In- You rejected a currency adjustment.
box) [page ] 122 for India box) (F2728)
Edit a Rejected Verify Currency Adjustment (Requester) General Ledger Accountant Verify Currency Adjustments - For Requester (F4670) You edited a rejected currency adjustment.
[page ] 123
Verify Data Flow [page ] 124 General Ledger Accountant Verify Data Flow (ACC_ECS_MAINTAIN)
Post Tax Payables [page ] 125 General Ledger Accountant Post Tax Payables (F1597) The Post Tax Payables: Header Data screen displays.

Appendix PUBLIC 40
Regroup Receivables/Payables [page ] 126 General Ledger Accoun- Regroup Receivables / Payables (FAGLF101) The receivables and payables are regrouped, and transfer postings are per-
tant formed.
Process Batch Input Session [page ] 128 General Ledger Accoun- Batch Input Sessions in My Area (SM35SA) Journal entries are posted and recurring documents are updated with pro-
tant cessing data.
Import Financial Plan Data [page ] 129 General Ledger Accoun- Import Financial Plan Data (F1711) The balance sheet and P&L accounts are planned.
tant
Balance Sheet / Income Statement [page ] 131 General Ledger Accoun- Balance Sheet/Income Statement (F0708) The financial statement is displayed.
tant
Dynamic Reclassification of Receivables/Payables General Ledger Accoun- Balance Sheet/Income Statement (F0708) The accounts receivable/payble are reclassified.
[page ] 132 tant
Financial Statement Download and Printing [page ] General Ledger Accoun- Balance Sheet / Income Statement - Multidimensional The financial statement is downloaded in Excel format.
134 tant (F3084)
Trial Balance [page ] 135 General Ledger Accountant Trial Balance (F0996) The trial balance displays.
Year-to-Date Balances [page ] 136 General Ledger Accountant Year-to-Date Balance (W0177) You displayed the year-to-date balances.
Balance Carryforward Status [page ] 137 General Ledger Accountant Balance Carryforward Status (F4683) You reviewed the status of the balance carryforward jobs.
Process Step Business Role Transaction / App Expected Results
Display Journal Entries - in T-Account View [page ] 138 General Ledger Accountant Display Journal Entries - In T-Account View (F3664) You viewed the accounting impact of the document.
Statement of Changes in General Ledger [page ] 139 General Ledger Accountant Statement of Changes in General Ledger (W0162) You reviewed the statement of changes.
Perform Advanced Foreign Currency Valuation [page ] 141 General Ledger Accountant Schedule General Ledger Accounting Jobs (F1927) You performed the advanced foreign currency valuation.
Credit-Risk-Based Impairment [page ] 142 General Ledger Accountant Schedule General Ledger Accounting Jobs (F1927) You performed the credit-risk-based impairment.
Post B/S Reclassification [page ] 145 General Ledger Accountant Schedule General Ledger Jobs (F1927) You posted the balance sheet reclassification.

Appendix PUBLIC 41
4 Test Procedures
This section describes test procedures for each process step that belongs to this scope item.
4.1 Manage G/L Account Master Data
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Testing Date:
Tester Name: Duration:
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you create a new G/L account by copying an existing one from the chart of accounts view or the company code view. You can also use the Mass Change function to modify one or
more attributes of multiple G/L accounts.
Note Previously, you could only edit/mass change master data up to a maximum of 50 G/L accounts. This limit is now extended up to 5000 G/L accounts at a time.
Note The Manage G/L Account Master Data (F0731A) app can be executed by either the Configuration Expert - Business Process Configuration role or the General Ledger Accountant role.
You can only make changes in the Q system. In the P system, you can only display content.
Two procedures are shown below, one for each role.

Appendix PUBLIC 42
Procedure - General Ledger Accountant
Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
2 Access App Open Manage G/L Account Master Data (F0731A).
3 Search for Your Ac- Make the following entries and choose Go: The system displays a list of matching G/L accounts.
count Chart of Accounts: YCOA
G/L Account: For example, 12562000
View: Chart of Accounts View
4 Choose G/L Account To choose the G/L Account, choose Details (>). The G/L Account Master Data screen appears.
5 Copy Account Choose Copy. The Copy of <G/L account number>screen displays.
6 Create Account Make the following entries and choose OK: Data entered on the screen G/L Account Master Data
Account Number: For example, 12562003 displays.
Description in Maintenance Language (EN): Deferred Income Oth.

Company Code Assignment: For example, 1810
Note This field is visible only when Consolidation is in the scope.
7 Save Make the following entries and choose Save: The system confirms that account has been saved
Group Account Number: <account number> successfully.
8 Back to the Entry Choose Back twice. The Manage G/L Account Master Data screen dis-
View plays.
9 Multiple Copies Select the checkbox for the G/L Account (for example, 12562000) and choose Copy (above the table). The Copies of <account> dialog box is displayed.
10 Multiple Copies Enter the new Account Number and Description in Maintenance Language (EN): For example, 12562090 and An Information box displays.
Deferred Income Oth.
In the Company Code Assignment field, select Company Code1810 and choose Copy.
11 Mass Copy On the Manage G/L Account Master Data screen, make the following entries and choose Go:

Appendix PUBLIC 43
Step # Comment
View: Company Code View

Company Code: 1810
12 Mass Copy Select the G/L Account and choose Copy to Company Code. The Copy Accounts to Company Code dialog box is
Enter another country/region Company Code and choose Copy. displayed.
An Information box displays.
13 View Application Chose View Logs to see the Applications Logs. When you're done viewing the logs, choose Back.
Logs
14 Search Multiple G/L In the G/L Account field, press the F4 key, make the following entries, and then choose Go: The search result of multiple G/L accounts can be
Accounts Search Field: For example, 1256* seen in the field G/L Account.

Afterward, select the relevant G/L Accounts and choose OK.
15 Select View for Chart From the View dropdown list, select Chart of Accounts View. The selected view displays.
of Account
16 Select Multiple G/L Choose Go and select multiple G/L Accounts to change. Multiple G/L Accounts are selected on the screen.
Accounts
17 Start Mass Change Select Mass Change and select Description Only from the dropdown menu. The Mass Change in Chart of Accounts View - De-
scription screen displays.
18 Make Mass Change In the Replace column, enter the short and long text to be replaced. In the By column, enter the new descriptions Old values are updated with new descriptions for all
and choose Apply. You can also change the descriptions directly in the Items table. displayed G/L accounts.
19 Save the Changes Choose Save. The system confirms that <X> G/L accounts are
changed.
20 Select View for Com- From the View dropdown menu, choose the entry Company Code View.
pany Code Make the following entries and choose Go:
Company Code: 1810
21 Open Settings for Choose Settings. The View Settings screen displays.
Mass Change
22 Change Settings for Select one or multiple fields from the Settings list (for example: Sort Key) and choose OK. The screen is refreshed and the selected fields dis-
Mass Change play. For example: Sort Key is visible.

Appendix PUBLIC 44
Step # Comment
23 Select Multiple G/L Choose Go and select multiple G/L Accounts to change. Multiple G/L Accounts are selected on the screen.
Accounts
24 Start Mass Change Choose Mass Change and select Other Attributes from the dropdown list. The Mass Change in Company Code View screen is
displayed.
25 Make Mass Change In the Replace column, enter the old value to be replaced. In the By column, enter a new value (for example, 012 The old values are replaced by new values for all dis-
for Sort Key) and choose Apply. played G/L accounts.
26 Save the Changes Choose Save. The system confirms that <X> G/L accounts are
changed.
4.2 Define Financial Statement Versions
Test Administration
Purpose
In this activity, you manage the financial statement version.
Procedure
IMG:
2. Open Manage Financial Statement Versions (OB58).

Appendix PUBLIC 45
3. Continue with the procedure in the following table.
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Select Financial Statement Select the following financial statement version and choose Copy As. The Change View "Financial Statement Versions": Overview view
Version Financial Statement Version Name: 1810 is displayed.
2 Copy Financial Statement Make the following entries and choose Copy: The template financial statement version is copied.
Version FS Version: for example, IN99
Name: for example, Financial Statement Version IN99
3 Select Financial Statement Select the following financial statement version and choose the Financial Statement The Change Financial Statement Version view displays.
Version Items button.
Financial Statement Version Name: IN99
4 Delete Accounts Expand to the item that needs to be maintained, select the account and choose the The account is deleted from the Financial Statement.
Delete button.
5 Save Save your entries. The Financial Statement Version: Save & Activate dialog box is
displayed.
6 Replicate FSV Hierarchy Choose Activate. The replication of the FSV hierarchy starts.
7 Replicate FSV Hierarchy Choose Continue. The FSV hierarchy is replicated.
8 Replicate FSV Hierarchy Choose Continue. Data is saved.
9 Assign Accounts Select the item where the account should be added and choose the Assign Accounts The Change Accounts entry view displays
button.
The account can't be in multiple items.
10 Enter Account Make the following entries and choose Continue. The account is assigned to the Financial Statement.
The account can't be in multiple rows.
From Acct : <your account>
To Acct : <your account>
D: Selected
C: Selected
11 Save Save your entries. The Financial Statement Version: Save & Activate dialog box is

Appendix PUBLIC 46
# ment
displayed.
12 Replicate FSV Hierarchy Choose Activate. The replication of the FSV hierarchy starts.
13 Replicate FSV Hierarchy Choose Continue. The FSV hierarchy is replicated.
14 Replicate FSV Hierarchy Choose Continue. Data is saved.
4.3 Manage Chart of Accounts
Test Administration
Purpose
In this activity, you view the general ledger accounts for a chart of accounts in either hierarchical or flat list form.
Procedure
IMG:
2. Open Manage Chart of Accounts (F0763A).
3. Continue with the procedure in the following table.

Appendix PUBLIC 47
# ment
1 Chart of Accounts Choose the Chart of Accounts tab.
2 Select Chart of Accounts For the chart of accounts to display (for example YCOA), choose The list of G/L accounts in the selected chart of account displays.
Details (>).
3 Manage Chart of Accounts in Company Choose Company Code View.

Code View
4 Enter Company Code Make the following entries and press Enter: The system displays a list of G/L accounts that are available in the selected
Company Code: 1810 company code.
4.4 Manage Operating Chart of Accounts
Test Administration
Use
In this activity, you manage the operating chart of accounts.

Appendix PUBLIC 48
Procedure
Test Step Test Step Instructions Expected Results Pass/Fail/Com-

Number Name ment
2 Access the Open Manage Operating Chart of Accounts (F0763B). The Manage Operating Chart of Accounts view is displayed.
SAP Fiori
App
3 Enter De- Make the following entries and choose Go: The system displays the general ledger accounts in the Hierarchy View pane.
tails Chart of Accounts: YCOA (Standard Chart of Accounts) You can view account information in the table. You can also click the ac-
count number link to perform additional actions.
Financial Statement Version: <financial statement version>
4 Copy Expand the hierarchy to find an account you want to copy (for example, a petty cash account). A Copy G/L Account dialog box is displayed.
Select the row for the account and choose Copy.
5 Enter De- Make the following entries: The system displays the Account has been copied successfully notification.
tails Target G/L Account area:
Account Number: <target account number>
Short Text: <short text description>
Account Long Text: <long text description>
In the Company Code Assignment area, select the company codes to which you want to assign
the copied G/L account. In the FSV Assignment pane, select the financial statement versions to
which you want to assign the copied G/L account.
Choose Create.
6 Close Mes- Choose OK.

sage Box
4.5 G/L Account Changes
Test Administration

Appendix PUBLIC 49
Purpose
The system logs all changes to G/L master records. For each field changed, it stores the time of change, the user's name, and the current and previous field contents. This process step is used to dis -
play the changes done to the master data of G/L accounts.
Procedure
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
2 Access the App Open G/L Account Changes (S_ALR_87012308). The Display Changes to G/L Accounts view is shown.
3 Display Changes Make the following entries in the Further Selections area and choose Execute: The system displays the changes for the selected G/L accounts.
Chart of accounts data: Select
All G/L Accounts: Select
Company code data: Select
4.6 Manage Profit Center Group
Test Administration

Appendix PUBLIC 50
Purpose
In this activity, you manage the profit center group.
Procedure
1 Log On Log onto the SAP Fiori launchpad as a Divisional Accountant.
2 Access the SAP Fiori App Open Manage Profit Center Groups (FAC_PCG). The Search: Profit Center Groups screen displays.
3 Create New Profit Center Group In the Result List: Profit Center Group pane, choose the New button. The Profit Center Group: New screen displays.
4 Group Details Make the following entries and choose Continue. The profit center group is created.
Controlling Area: A000
To create a Profit Center Group that does not exist, make the following entries:
Name: <name>, for example, YBH125
5 Save Choose Save. Your group is saved.
You can also create a profit center group by copying an existing profit center group:
Test Step Test Step Name Instruction Expected Result Pass / Fail / Comment
#
1 Access the SAP Fiori Perform steps 1 and 2 above to enter the SAP Fiori App. The Search: Profit Center Groups screen displays.
App
2 Enter Selection Criteria Using the Search Criteria fields, enter an existing profit center group and choose Go. The Result List: Profit Center Group pane displays any relevant
groups.
3 Copy Group Select a group, choose the Copy button, then choose Copy.
4 Enter Group Details Perform steps 4 to 5 from the procedure table above.

Appendix PUBLIC 51
4.7 Manage Profit Centers
Test Administration
Purpose
In this activity, you manage the profit center master data.
Prerequisites
On the Home page, choose User > Settings > Default values. Set CO Area to A000. Choose Save.
Procedure
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant.
Note You can also use the Divisional Accountant role.
2 Access the SAP Fiori App Open Manage Profit Centers (F3516).
3 Search Profit Center In the Search fields, make the following entries and choose Go:
Profit Center: For example, YB900
4 Copy Profit Center Select the row for the profit center and choose Copy. The right pane expands to show the data entry area.

Appendix PUBLIC 52
5 Enter Profit Center Make the following entries and choose Create: You copied a profit center and changed its data.
Profit Center Name: <name>
Valid From: For example, <Current date>
Valid To: For example, 12/31/9999
4.8 Edit Profit Centers Collective
Test Administration
Purpose
In this activity, you make changes to large quantities of profit center master data without having to change the master data for each single profit center.
Prerequisite
Create at least two new profit centers, for which you can change the master data.
From the SAP Fiori launchpad home page, choose User > Settings > Default Values. Set the CO Area field to A000 and choose Save.

Appendix PUBLIC 53
2 Access the App Open Manage Profit Centers (F3516).
3 Search Profit Center In the Search fields, make the following entries and choose Go.
4 Copy Profit Center Select the row for the profit center and choose Copy. The right pane expands to show the data entry fields.
5 Enter Profit Center Details Make the following entries and choose Create: The YB902 screen displays.
Profit Center Name: <name>
Valid From: For example, <Current date>
Valid To: For example, 12/31/9999
6 Create Another Profit Center Repeat these steps to create another profit center (for example, YB903).
Procedure
# ment
2 Access the App Open Edit Profit Centers - Collective (KE55). The Mass Maintenance Profit Center view is displayed.
3 Choose Profit Center to be Make the following entries and choose Execute: The system displays a list of matching profit centers.
Edited Controlling Area: For example, A000
Profit Center: For example, YB902 to YB903
4 Add Field to be Changed Choose the Profit Center Master Data Table tab.
5 Add Field to be Changed Choose the Select fields button.
6 Add Field to be Changed Select Lock indicator and add it to the selection criteria, then choose Continue. The Lock Indicator column is added to the selection criteria in the
upper table.
7 Change Master Data of Profit Make the following entry in the upper table, select the column, and choose Perform The Lock Indicator indicator is set for the selected profit centers.
Centers Mass Change:

Appendix PUBLIC 54
# ment
Lock indicator: X
8 Save Save your entries. The changes are saved.
4.9 Edit Company Code Assignment Profit Centers
Test Administration
Purpose
In this activity, you change the company code assignments of a larger number of profit centers without having to change the master data for each single profit center.
Prerequisite
This test step is only applicable if more than one company code is activated in the system.

Appendix PUBLIC 55
Procedure
# ment
2 Access the SAP Open Edit Company Code Assignment - Profit Centers (KE56). The Assignment of Profit Centers to Company Codes -
Fiori App Change view displays.
3 Search Profit Center To display the profit center assignment for a company code, drill down to the profit center to be as- The company code assignment is changed accordingly.
signed to the company code.
For example, select or deselect the checkbox for assignment of profit center YB902 and YB903 to
company code 1810.
4 Save Save your entries.
5 Activate Choose Activate. The change is activated.
4.10 Where-Used List - Profit Centers
Test Administration
Use
In this activity, you view information on profit center usage.

Appendix PUBLIC 56
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Divisional Accountant.
Note You can also use the General Ledger Accountant role.
2 Access the SAP Open Where-Used List - Profit Centers (F3751).

Fiori App
3 Enter Data Make the following entries and choose Go: The system displays object types that use the profit center.
Profit Center: <profit center>, for example, YB101
Valid On: <date>, for example, Today
4 Select Object Choose the arrow at the right side of a row for one of the object types (for example, Cost Cen- The right pane expands, showing profit center details for the selected object
Type ters). type.
5 Manage Profit In the right pane, choose the hyperlink for the profit center (for example, YB101), and from The Manage Profit Centers view displays.
Centers the dialog box, choose Manage Profit Centers.
6 More Links For the profit center, choose the arrow button at the right of the row. The Manage Profit Centers view is displayed.
7 Change Log Choose Change Log. The Change Log pane is displayed.
Note For more information on the Change Log activity, see the Change
Log - Profit Centers [page ] 57 topic.
4.11 Change Log - Profit Centers
Test Administration

Appendix PUBLIC 57
Use
In this activity, you view a list of changes for a profit center.
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a Divisional Accountant.
Note You can also use the General Ledger Accountant role.
2 Access the SAP Fiori Open Change Log - Profit Centers (F3810).
App
3 Enter Data Make the following entries and choose Go: The Items pane shows a list of changes for the selected
Profit Center: <profit center>, for example, YB101 profit center.
Note You can also use other fields to filter on specific change types, the date of change, or who
made the change.
4.12 Manage Journal Entry Template
Test Administration

Appendix PUBLIC 58
Purpose
In this activity, you manage templates for general journal entries.
Procedure

Step # Comment
2 Access the SAP Open Manage Journal Entry Templates (F3803). The Manage Journal Entry Templates view is displayed. A list of
Fiori App available templates is shown.
Note If the app is not shown in the launchpad, you can either launch it from the Search field, or
add it to your launchpad via the App finder.
3 Create Template Choose Create. The Create Template dialog box is displayed.
4 Create Template Make the following entry and choose Create: The Manage Journal Entry Templates view displays.
Apply Template In: for example, Post General Journal Entries
Note To create your own template to post with auto-reverse, choose Post General Journal
Entries with Auto-reverse.
5 Enter Details - Make the following entries and choose Step 2: The Journal Entry Header: Select Fields view is displayed.
Step 1 Template ID: for example, BANK_INT_ADJ
Description: for example, Bank interest adjustment
Access Level: for example, User Level (30)
6 Enter Details - Select the following fields (as either Mandatory or Read Only) and choose Step 3: The Journal Entry Header: Enter Values view is displayed.
Step 2 ● Header text
● Intercompany transaction
● Ledger group
● Net entry

Appendix PUBLIC 59
Step # Comment
● Posting Date
Note Ensure that you select the checkbox to the left of the field name, as well as the Mandatory or
Read-Only checkbox as needed.
7 Enter Details - For the fields you selected in step 3, enter values for the fields, then choose Step 4. The Journal Entry Line Items: Select Fields view is displayed.
Step 3
8 Enter Details - Select the following fields (as either Mandatory or Read Only) and choose Step 5: The Journal Entry Line Items: Enter Values view is displayed.
Step 4 ● Company code
● G/L account
● Text
● House bank
● House bank account
● Cost center
● Profit center
9 Enter Details - For the fields you selected in step 4, enter values for the fields, then choose Review. The Manage Journal Entry Templates view is displayed.
Step 5
10 Save Template Review your entries. When you are done, choose Save. The General Journal entry template is saved
11 Access the SAP Open Post General Journal Entries (F0718).

Fiori App
12 Select Template Choose the Select Templates button. A dialog box is displayed.
13 Template Use Select the template to use for posting (such as Bank interest adjustment). The general journal entry is posted using the selected template.
4.13 Post General Journal Entries
Test Administration

Appendix PUBLIC 60
Purpose
You receive G/L journal entries that must be posted manually in the SAP system.
Prerequisite
A global chart of accounts is assigned to all company codes. If a company code has an assigned country chart of accounts, you can use alternative (local) accounts in journal entries. Unless there's a
special note, we always use global accounts in the test scripts. To make sure that you have the correct setting, open the Edit Options for Journal Entries - My Settings (F2130)" app and deselect the
Use Alternative Acct. checkbox.
Procedure
# ment
2 Access the SAP Fiori App Open Post General Journal Entries (F0718)
3 Enter Journal Entries In the Header pane, make the following entries:
Header Data Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 1810
Transaction Currency: INR
Ledger Group: <empty> pane, make the following entries:
4 Enter Line Item Data In the Line Items

Appendix PUBLIC 61
# ment
Line item 1:
Debit: 100
Tax Code: <Input Tax Code>
Cost Center: 18101101
Line item 2:
Credit: <amount>
Note To see some of the fields, you may need to choose Details (>) at the left of the
row.
5 Post Choose Post. The journal entry is posted. The system automatically adds the in-
put tax amount.
6 Restart the SAP Fiori App Go back to the SAP Fiori launchpad.
Open Post General Journal Entries (F0718).
7 Start Journal Entry Excel Choose Upload New Entry at the bottom of the screen. The Upload General Journal Entries (F2548) view displays.
Upload
8 Download Template Choose Download Template. The Excel template file is downloaded.
Make the following entries and choose Download:
Template Language: English
Format: Spreadsheet (*.xlsx)
9 Prepare the Template Make the following entries in the template file for all G/L account journal entries to be
posted and save it locally:
Header:
Company code: 1810
Journal Entry Type: <journal entry type>, for example, SA
Journal Entry Date: <current date>
Transaction Currency: For example, INR
Line items - Line 1:
Company code: 1810

Appendix PUBLIC 62
# ment
Debit: <amount>
Cost Center: For example, 18101101
Company code: 1810
G/L Account: for example, 10010000
Credit: <amount>
10 Upload Excel File Choose the Browse button at top of the screen, select the prepared Excel file, and choose The Excel file is uploaded and you can see new held journal en-
Open. tries in the worklist.
If the uploaded file contains errors, choose Show log to view de-
tails.
11 Post Select the held journal entries and choose Post. The journal entries are posted.
4.13.1 Post with Auto-Reverse
Test Administration
Purpose
In this activity, you post general journal entries with automatic reversal. This activity also applies for manual accruals and deferrals posting.

Appendix PUBLIC 63
Procedure

Step # Comment
2 Access the SAP Open Post General Journal Entries (F0718).

Fiori App
3 Select Templates Choose Select Templates. The Templates dialog box is displayed.
4 Locate Template In the search field, search for Post General Journal Entries with Auto-reverse. When you locate the template in the search results, The screen updates with the template.
choose the template.
5 Enter Journal En- In the Header pane, make the following entries:
tries Header Data Journal Entry Date: <current date>
Period: <period>
Company Code: 1810
Ledger Group: <empty>
Choose the Auto-Reverse tab.
Reversal Reason: <reversal reason>, for example, 05
Plnd Reversal Date: <last day of next period>
6 Enter Line Item In the Line Items pane, make the following entries:
Data Line item 1:
Debit: 100
Line item 2:
Credit: <amount>
7 Post Choose Post. The journal entry is posted.

Appendix PUBLIC 64
Step # Comment
8 Access the SAP Go back to the SAP Fiori launchpad. The Application Jobs view is displayed.
Fiori App Open Schedule General Ledger Jobs (F1927).
9 Reversal Reason Choose Create. The job is scheduled.

Make the following entries and choose Step 2:
Job Template: Post General Journal Entries with Auto-reverse
Job Name: Post General Journal Entries with Auto-reverse
Make the following entries and choose Step 3:
Start Immediately: Selected
Make the following entries and choose Schedule:
Company Code: 1810
Plnd Reversal Date: date of reversal
Note The Inverse Posting checkbox is deselected by default. This means that the exchange rate for the reversal document cur-
rency is based on the original document's posting date. If you select the checkbox, the exchange rate is based on the Planned Re-
versal Date job.
10 Access the SAP Go back to the SAP Fiori launchpad.

Fiori App Open Manage Journal Entries (F0717).
11 Adapt Filters Choose the Adapt Filters button. The Adapt Filters dialog box is dis-
played.
12 Adapt Filters In the Document section, choose More Filters. The Select Filters dialog box is dis-
played.
13 Adapt Filters Select Reversed With, Reversal Reason, and Reversal Type and choose OK.
14 Adapt Filters Choose Go.
15 Adapt Filters In the Journal Entries pane, choose Settings. The View Settings dialog box is dis-
played.
16 Adapt Filters Select Reversed With, Reversal Reason, and Reversal Type and choose OK. The journal entries with Reversal Reason
are displayed in the Journal Entries list.
17 Display Journal Select your journal entry and choose Details. The Journal Entry - Entry View screen
Entry displays the document details.

Appendix PUBLIC 65
Step # Comment
18 Related Documents Choose the Related Documents tab. A reversal document should be displayed
in the Items pane.
4.14 Upload General Journal Entries
Test Administration
Purpose
You receive G/L account documents that must be posted manually in the SAP system. When posting to the balance sheet accounts only, you only need to make an entry in the Segment field. If the
field is left blank, segment 1000_C is defaulted and must be reconciled.
The app allows for multiple G/L account documents to be uploaded using a single upload file.
Procedure

Step # Comment
2 Access the SAP Open Upload General Journal Entries (F2548).

Fiori App

Appendix PUBLIC 66
Step # Comment
3 Download Tem- Choose Download Template. In the Template Download dialog box, select the language and format Excel Workbook and then The Template Download dialog box is
plate choose Download. displayed.
4 Download Tem- Make the following entries and choose Download: The spreadsheet template file is down-
plate Template Language: <template language> loaded.
Format: Spreadsheet (*.xlsx)
5 Prepare the Make following entries in the template file for all G/L account documents to be posted and save it locally:
Template
Note If you want to use Upload General Entries for Post with Auto-reverse, manually add the STODT and STGRD fields at the
end of the header column. STODT is Reverse Date, and STGRD is Reverse Reason 05.
Header
Company Code: 1810
Journal Entry Type: <Journal Entry Type>, for example, SA
Transaction Currency: <currency>, for example INR
Company Code: 1810
Debit: <amount>
Company Code: 1810
Credit: <amount>
6 Upload Excel Choose the Browse button at the top of the screen and select the prepared Excel file, then choose Open. The Excel file is uploaded and you can
File see data entered in the app.
7 Post Choose Post. The journal entries are posted.

Appendix PUBLIC 67
4.15 Verify General Journal Entries
Test Administration
Purpose
In this activity, you can enter a journal entry to be checked before final posting.
You can check the status of the documents submitted for verification in various tabs: All, Submitted, Rejected, and Others. For the rejected documents, you can edit and submit again for approval to
the processor.
Documents with status Submitted aren't posted yet. Once approved by the processor, the document is posted automatically and can be seen in the Manage Journal Entries (F0717) app.
Prerequisites
You must activate approval workflows, define responsibility for rules used in workflow steps, and assign users to responsibilities
Prerequisite 1

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accoun-

tant.
2 Access the SAP Open Manage Workflows for Journal Entry Verification - In Gen- The Manage Workflow view displays.
Fiori App eral Ledger (F2720).
3 Choose Work- In the Workflows field, select General Journal Entry

Appendix PUBLIC 68
Step # Comment
flow Type Verification.
4 Create Workflow Choose Create. The New Workflow view displays.
5 Enter Workflow Make the following entries and choose Save: You saved the workflow.
Details Header tab:
Workflow Name: for example, Journal entry verifica-
tion
Properties tab:
Description: for example, Company code = 1810 Amount
>=100 Account Group = FIN
Start Conditions tab: (add the following preconditions)
Company Code: 1810
Threshold Amount in Company Code Currency: for example, 100
Account Group: FIN
Journal Entry Type: For example, SA
Step Sequence tab: (choose Create to add the first sequence step)
Step Type: Verify General Journal Entry
Recipients tab:
Role: Group 1 for Verifying G/L Journal Entries
To complete the first sequence step, choose Create.
To add a second sequence step, choose Create.
Step Type: Post General Journal Entry
To complete the second sequence step, choose Create.
6 Activate Rule Choose Save, then choose Activate. The workflow journal entry verification is activated.
Note You can create and activate multiple approval level workflows for G/L account groups, thresh-
old amounts, and cost centers at the company code level.

Appendix PUBLIC 69
Prerequisite 2
# ment
2 Access SAP Fiori Open Manage Teams and Responsibilities For Journal Entry Verification - In General The Manage Teams and Responsibilities view is displayed.
App Ledger (F3932).
3 Create Team Choose Create. The Team view displays.
4 Enter Team De- Make the following entries:

tails Team Information tab:
Name: for example, General Journal Entry Verifier
Global ID: <global identifier>
Type: FGLVG (FI general journal entry verification)
Status: Enabled
5 Enter Team De- Choose the Team Members tab.

tails
6 Enter Team De- Choose the Create button (located above the Team Members area). The Select: Business User dialog box is displayed.
tails
7 Enter Team De- Make the following entries and choose OK:
tails Business Partner: For example, the local gl_accountant user
Functions: FGJEV_L1 (Group 1 for Verifying G/L journal entries)
8 Create Team At the bottom of the view, choose Create. The responsibility for the general journal entries approval workflow is
defined.
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.

Appendix PUBLIC 70
# ment
2 Access SAP Fiori App Open Verify General Journal Entries - For Requester The Verify General Journal Entries view is displayed.
(F2547).
3 Select Journal Entry Make the following entry and choose Go: All company code documents are displayed.
Company Code: 1810
Note You can use the dropdown field above the table to filter the view to show docu-
ments for each status type.
4 Access the Post General Journal Choose the Create button. The Post General Journal Entries (F0718) screen displays.
Entries App
5 Enter Journal Entries Header Data In the Header pane, make the following entries:
Period: <period>
Company Code: 1810
6 Enter Line Item Data In the Line Items pane, make the following entries:
Line item 1:
Debit: 100
Note You may need to expand the line item to view the
following fields.
Tax Code: for example, <Input Tax Code>

Account Assignment area:
Cost Center: for example, 18101101
Line item 2
Credit: <amount>
Value Date: Today's date
7 Submit Choose Submit. The journal entry is submitted for verification. A confirmation dialog box confirms the

Appendix PUBLIC 71
# ment
submission.
8 Display Submitted Entry Choose the submitted document. The document is displayed.
9 Create a Second Document to be Repeat steps 4 to 8. The journal entry is submitted for verification.
Verified
4.15.1 Verify General Journal Entries - with Auto-Reverse
Test Administration
Purpose
In this activity, you can enter a journal entry with automatic reversal to be checked before final posting.
You can check the status of the documents submitted for verification in various tabs: All, Submitted, Rejected, and Others. For those rejected, you can edit and submit again for approval to the pro-
cessor.
Documents with status Submitted aren't posted yet. Once approved by the processor, the document is posted automatically and can be seen in the Manage Journal Entries (F0717) app.
Prerequisites
You must activate approval workflows and define responsibility for rules used in workflow steps and assign users to responsibilities. For more information, execute the two prerequisites in the Ver-
ify General Journal Entries [page ] 68 topic.

Appendix PUBLIC 72
Procedure

Step # Comment
2 Access SAP Fiori App Open Verify General Journal Entries - For Requester (F2547). The Verify General Journal Entries view is displayed.
3 Select Journal Entry Make the following entry and choose Go: All company code documents are displayed under different tabs.
Company Code: 1810
Note There are four tabs displaying documents in their various

states: all, submitted, rejected, and others.
4 Access the Post General Choose Create. The Post General Journal Entries (F0718) screen displays.
Journal Entries App
5 Select Templates Choose Select Templates. The Create Template dialog box is displayed.
6 Select Template Search for or scroll down to locate the Post General Journal Entries with Auto-reverse
template. Select the template and choose Create.
7 Enter Journal Entries Header In the Header pane, make the following entries:
Data Journal Entry Date: <current date>
Period: <period>
Company Code: 1810
Line item 1:
Debit: 100
Note You may need to expand the line item to see the following fields.

Appendix PUBLIC 73
Step # Comment
Account Assignment area:

Cost Center: for example, 18101101
Line item 2
Credit: <amount>
Value Date: Today's date
9 Auto-Reverse Choose the Auto-Reverse tab.
10 Enter Details Make the following entries and choose Submit: The auto-reversal is submitted.
Reversal Reason: <reason for reversal>
Plnd Reversal Date: <planned date for reversal>
4.15.2 Withdraw Verify General Journal Entries
Test Administration
Purpose
In this activity, you can withdraw the general journal entries with Submitted and Approved status. You only can withdraw the entries that you submitted.

Appendix PUBLIC 74
Procedure

Step # Name Comment
2 Access SAP Open Verify General Journal Entries - For Requester (F2547). The Verify General Journal Entries view is displayed.
Fiori App
3 Select Journal Make the following entry and choose Go: All company code documents are displayed.
Entry Company Code: 1810
Note You can use the dropdown field above the table to filter the view to show documents for each
status type.
4 Select and In the Journal Entries table, for the document you want to withdraw, The system displays a Confirmation dialog box.
Withdraw click the empty cell to the left of the row and choose Withdraw.
5 Confirm To withdraw your document, choose Withdraw. The system displays the message You have withdrawn a journal entry. It might
Withdrawal take some time to see the new status. Try refreshing the page.
Upon refreshing the page, the status changes to Withdrawn.
4.16 Approve Verify General Journal Entries (for Processor- Inbox)
Test Administration

Appendix PUBLIC 75
Purpose
You receive G/L account documents that need to be checked before final posting. After checking the documents, you can either approve or reject with a comment/ reason. Once a document has been
selected and approved, it disappears from the list. If a document is approved, posting of FI document is automatically triggered.
Note You can enable the approval authorization check with the Activate Authorization Check for Approval configuration step. Once this is activated, the system has the posting authorization
check for the processor to approve the document. For more information, see the Activate Authorization Check for Approval [page ] 13 step in the Preliminary Steps section of this document.
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant for In-
dia General Ledger Accountant role.
2 Access the SAP Open Verify Journal Entries in General Ledger - For Processor (Inbox) The My Inbox view is displayed.
Fiori App (F2728).
3 Approve Docu- Select the document to be approved. The document is approved and posted.
ments Choose Approve.
Note All approved documents are displayed in the My Inbox - All Items (F0862) app as
On the Submit Decision dialog box, choose Submit. well as in the Verify Journal Entries app.
4 Display Posted Access the Manage Journal Entries (F0717) app, make the following se- The approved document is listed.
Document lections and choose GO:
Company Code: 1810
Ledger Group: <leave blank>
Journal Entry Type (optional): for example, SA
Journal Entry: <leave blank>
Document Date: (optional): <date>
Period (optional): <period>
Fiscal Year: <year of posting document>
Posting Date (optional): <date>

Appendix PUBLIC 76
4.17 Forward Verify General Journal Entries (for Processor- Inbox)
Test Administration
Purpose
You receive G/L account documents that need to be checked before final posting. After checking, you can forward the documents to another processor to approve with a comment. The system
checks the new processor posting authorization for the company code. Once a document has been forwarded, it disappears from the list and goes to the new processor's inbox.
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant for India .
2 Access the SAP Fiori Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728). The My Inbox view displays.
App
3 Forward Documents Select the document to be forwarded and choose Forward. The Forward dialog box is displayed.
4 Add Recipient Enter the name of the recipient and choose Search. The dialog box shows a list of matching names.
5 Select Recipient Choose the name of the recipient. The Forward dialog box changes to show the recipient name and a
new field.
6 Add Reason Make the following entries and choose Forward: The document is forwarded.
Forward Note: <reason for forwarding, such as changing a G/L
account>

Appendix PUBLIC 77
4.18 Reject Verify General Journal Entries (for Processor- Inbox)
Test Administration
Purpose
You receive G/L account documents that need to be checked before final posting. After checking the documents you can either approve or reject with a comment/ reason. Once a document has been
selected and rejected, it disappears from the list and goes back to the requester.
Procedure
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant for India .
2 Access the SAP Fiori App Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728). The My Inbox view displays.
3 Reject Documents Select the document to be rejected. The document is rejected.

Choose Reject and enter the reason for rejection, for example,
change G/L 10010000 to 12540000

Appendix PUBLIC 78
4.19 Edit a Rejected Verify General Journal Entry (Requester)
Test Administration
Purpose
The G/L journal entries must be checked before final posting. The journal entry you submitted is rejected. For it to be approved and posted, you must make the changes requested by the approver.
Procedure
# ment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant. The SAP Fiori launchpad displays.
2 Access the SAP Fiori Open Verify General Journal Entries for Requester. The Verify Journal Entries screen displays.
App
3 Select Journal Entry Make the following entry and choose Go. The journal entries are listed.
Company Code: 1810
4 Edit Rejected Journal Choose the Rejected tab. The changed journal entry is resubmitted for
Entry Select the journal entry to be edited. approval.
Choose Edit.
Change the journal entry based on the comments entered, for example, change G/L account 10010000
to 12540000.
Choose Submit.

Appendix PUBLIC 79
4.20 Manage Journal Entries
Test Administration
Purpose
In this activity, you can display, change, or reverse a journal entry. In the following procedure, it’s used to display a journal entry.
Procedure
# ment
2 Access the SAP Open Manage Journal Entries (F0717)

Fiori App
3 Select Journal Entry Make the following entries and choose Go: Selected journal entries are displayed in the Journal
Company Code: 1810 Entries list.
Ledger Group: empty

Journal Entry Type: (optional) For example, SA
Journal Entry: <empty>
Journal Entry Date: (optional) <date>
Period: (optional) <period>

Appendix PUBLIC 80
# ment
4 Display Journal En- Choose the link for the entry in the Journal Entry column. From the dialog box, choose Display Journal En- The Display Document Data Entry View screen dis-
try tries. plays.
5 Review Review the journal entries and choose Back.
6 Manage Journal En- Select a journal entry number and choose Manage Journal Entry. Choose Edit to edit a journal entry or choose The Journal Entry - Entry View screen displays the
try New to create a journal entry. document details.
4.20.1 Open Correspondence
Test Administration
Purpose
Open items correspondence is created.
Prerequisite
Invoices and payments are posted. The Business Partner (BP) master data (such as email address, and so on) is updated.

Appendix PUBLIC 81
Procedure
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant .
2 Access the SAP Fiori App Open Manage Journal Entries (F0717) The Manage Journal Entries view displays.
3 Select Journal Entry Make the following entries and choose Go. Selected journal entries are displayed in the Journal Entries list.
Company Code: 1810
Ledger Group: empty
Journal Entry Type: (optional) For example, SA
Journal Entry: <empty>
Journal Entry Date: (optional) <date>
Period:
(optional) <period>
Posting Date
(optional): <date>
4 Manage Journal Entry Select a journal entry number and choose Manage Journal Entry. The Journal Entry - Entry View view displays with the document details.
5 Correspondence Choose Create Correspondence from the bottom of the view. The Create Correspondence view displays.
6 Entry View Select: Available fields display and are populated automatically.
Correspondence: SAP09 (Internal Document)
7 Actions Use the buttons to: Correspondence is created according to the selected criteria.
Preview
Print
Send Email.
8 Exit Choose Home to exit. SAP Fiori launchpad displays.

Appendix PUBLIC 82
4.20.2 Reverse General Journal Entries
Test Administration
Purpose
In this activity, you can display, change, or reverse a document. Here, it's used to reverse a document.
Prerequisite
2 Access the SAP Fiori App Open Post General Journal Entries (F0718).
3 Enter Journal Entries Header Data Make the following entries in the Header pane:
General Journal Entry Date: <current date>
Period <period>
Company Code: 1810
G/L Account: For example: 63003000

Appendix PUBLIC 83
Debit: amount
Cost Center: For example: 18101101
Credit: <amount>
Procedure
2 Access the SAP Fiori App Open Manage Journal Entries (F0717).
3 Select Journal Entry Make the following entries and choose Go.
Company Code: 1810
Journal Entry Type (optional): For example, SA
Journal Entry: <journal entry>
Document Date (optional): <date>
4 Select Journal Entry Select a relevant document and choose Reverse. The Reverse Journal Entries Details dialog box displays.
5 Enter Reversal Data Make the following entries and choose OK: The journal entry is reversed.
Reversal Reason: for example, Wrong posting
Posting Date: <date after posting date of document to reverse>

Appendix PUBLIC 84
4.21 Display Document Flow
Test Administration
Context
This activity displays all documents that are part of a business transaction where the entry point is represented by a single starting document, displaying the operational and accounting document
flows that start from that document. The goal of the application is to provide a 360° view on the business transaction by displaying all the operational and accounting documents (such as sales, deliv-
ery logistics, and billing) that precede and succeed the starting document. In addition, the journal entries are displayed separately in a chronological flow that can be sliced through ledgers, fiscal
years, and company codes. You can also drill down into the posting details.
This app displays all the relations between the various operational documents as well as offering the possibility to show directly the linked accounting document. The operational flow offers the op -
tion to hide or show the documents by expanding or collapsing a category (such as sales). The accounting flow displays all accounting documents that precede and succeed a starting document in
chronological order. The documents can be displayed and filtered by ledger, company code, and fiscal year.
You can view the accounting impact of the documents with the Display as T-accounts option.
Procedure
Test Test Step Instruction Expected Result Pass /

Step # Name Fail /
Comment
2 Access SAP Open Display Document Flow (F3665). The Display Document Flow screen displays.
Fiori App
3 Select the Make the following entries and choose Go: The Operational and G/L document flows are
Starting Docu- Document Type: for example, All Document Types displayed.
ment
Document Number: for example, <10001010>

Appendix PUBLIC 85
Step # Name Fail /
Comment
Note The documents are split and dis-

played in two flows: Operational Docu-
Note The starting document selection can be restricted by selecting one of the following document types: Sales document,
ment flow and G/L Document flow.
Billing document, Journal entry, or Delivery. If you select a different value in the Document Type field, the label of the second
field also changes. Depending on the document type selection, additional fields may also display.
Note If you select Purchasing Document in the Document Type field, the Item field is displayed. You can enter a value in
this field to search for a flow for a specific PO item only instead of the entire PO.
5 Display as T- Select a document from the G/L document flow, select the checkbox and choose Display as T-accounts. The accounting document is displayed in T-ac-
accounts count view
4.22 Display G/L Account Balances
Test Administration
Context
General Ledger account balances are reported.

Appendix PUBLIC 86
Procedure
# ment

countant.
2 Access the SAP Fiori Open Display G/L Account Balances (F0707A).
App
3 Enter Account Details Make the following entries and choose Go: The account balances show in the Balances pane.
Ledger: 0L for leading ledger with local GAAP or 2L Ledger To change the currency used for the balances, select the desired currency from the Currency
IFRS dropdown.
Company Code: 1810
Account: for example, 10010000 (use the account from prior
steps)
Ledger Fiscal Year: <year of posting document>
Period From: <from date>
Period To: <to date>
4.23 Display Line Items in General Ledger
Test Administration
Purpose
In this activity, you display open, cleared, or all line items of G/L accounts in reporting view.

Appendix PUBLIC 87
Additionally, the reporting view offers the following functions:
● Specify the ledger from which to display the line items. The line items displayed are combined from the documents in the entry view and the reporting view.
● With the custom selections, you can also make selections using general ledger account assignments (General Ledger Line Items).
Procedure
2 Access the SAP Fiori Open Display Line Items in General Ledger (F2217).
App
3 Enter Search Criteria Make the following entries and choose Go: A list of line items displays.
Ledger: 2L for IFRS ledger
Company Code: 1810
G/L Account: an open-item-managed account, for example, 11001010 (use the same account you used in prior steps)
Status: <Open Items>
Open on Key Date: <Current date>
4.24 Display Line Item Entry
Test Administration

Appendix PUBLIC 88
Purpose
In this activity, you display and change line items in a General Ledger account.
Procedure

Step # Comment
2 Access the SAP Open Display Line Item Entry (F2218).

Fiori App
3 Enter Search Make the following entries and choose Go: A list of line items displays. You can select any of the journal en-
Criteria Company Code: 1810 try links to view or further process the line item.
G/L Account: <open item managed account>, for example, 11001010

Item Type: Normal items
Status: <Open items>
Open on Key Date: <Current date>
Note You cannot change accounts, amounts, tax amounts, or tax codes. If you receive an error regarding
these document contents after posting the document, you must reverse it.
4.25 Manage Recurring Journal Entries
Purpose
This functionality supports postings that can be created on a regular basis. Recurring entries are similar to standing orders with banks for debiting rent, contribution payments, or loan repayments di-
rectly. The postings are done by the recurring entry program on the basis of the recurring entry documents.
In the G/L accounting area, recurring entries can be used (for example, for periodic posting of deferrals and accruals) if there are fixed amounts to be posted.
The following data in a recurring entry document remains unchanged:
● Posting Key
● Account

Appendix PUBLIC 89
● Amounts
You only need to enter the data that changes occasionally in a recurring entry document. This document doesn’t result in transaction figures being updated. The recurring entry program uses this doc -
ument to create a journal entry.
4.25.1 Create Recurring Journal Entry
Test Administration

Step # Comment
2 Access the SAP Fiori Open Manage Recurring Journal Entries (F1598).
App
3 Create New Recur- Choose Create New Recurring Journal Entry.

ring Journal Entry
4 Manage Recurring Make the following entries and press Enter. A recurring document is processed. The document is entered as a re-
Journal Entries curring entry document, but isn't yet posted to the accounts.
The Enter Recurring Entry Add G/L Account Item screen displays.
Note The Document Header Information pane contains the individual data for the document to
be posted. The data for a lease installment payment is defined as an example.
Document Header Information

Company Code: 1810
Document Currency: INR
Conversion Rule for Foreign Currency Amounts: Use Current Exchange Rate
Reference: <reference text> for example, Accruals

Appendix PUBLIC 90
Step # Comment
First Line Item

Debit/Credit: <amount>
Item Text: For example, Monthly accrual
Next Line Item
G/L Account: <G/L account> for example, 21720000
Recurrence Rule
Start Date: <date of the first run>
Recurrence Pattern: For example, Monthly
Every: For example, 1
End: For example, After
Occurrence(s): For example, 3
Tax Items:
Note If the section for tax items isn't visible yet, choose Enter.
5 Save Save your entries. A recurring entry is saved. '
4.25.2 Display Recurring Journal Entry
Test Administration

Appendix PUBLIC 91
Procedure
2 Access the SAP Fiori App Open Manage Recurring Journal Entries (F1598).
Make the following entries and choose Go:

Company Code: 1810
3 Select Recurring Journal Entry Select a line for a recurring entry to display and choose Display. The Display Recurring Journal Entries screen displays.
4.25.3 Edit Recurring Journal Entry
Test Administration
Procedure
2 Access the SAP Fiori App Open Manage Recurring Journal Entries (F1598)
3 Company Code Make the following entries and choose Go:

Company Code: 1810

Appendix PUBLIC 92
4 Select a Recurring Journal Entry Select the line for the recurring entry to edit and choose Edit. The Edit Recurring Journal Entry screen displays.
5 Edit Recurring Journal Entry Change the value of any field. When you are done, choose Save. A confirmation is displayed.
4.25.4 Copy Recurring Journal Entry
Test Administration

Company Code: For example, 1810
4 Select a Recurring Journal Entry Select the line for the recurring entry and choose Copy. The Copy Recurring Journal Entries screen displays.
5 Copy Recurring Journal Entry Change the value of any fields and choose Save. A confirmation is displayed.

Appendix PUBLIC 93
4.25.5 Post Recurring Journal Entry
Test Administration
2 Access the SAP Fiori App Open Manage Recurring Journal Entries (F1598).

4 Select a Recurring Journal Entry Mark the line of the recurring entry and choose Post. The Posting Confirmation dialog box displays.
5 Post Recurring Journal Entry Choose Post. A posting confirmation is displayed.
4.25.6 Delete Recurring Journal Entry
Test Administration

Appendix PUBLIC 94

4 Select a Recurring Journal Entry Mark the line of the recurring entry to delete and choose Delete. The Confirmation dialog box displays.
5 Post Recurring Journal Entry Choose OK. A deletion confirmation displays.
4.26 Display Changes of Recurring Entry
Test Administration
Purpose
In this activity, you display changes made to a recurring entry.
Procedure

Appendix PUBLIC 95
2 Access the SAP Fiori App Open Display Changes of Recurring Entry (FBD4). The Recurring Document Changes: Initial Screen displays.
3 Enter Details Make the following entries and choose Continue:

Company Code: 1810
Document Number: 91XXXXXXXX
From Change Date: Optional <date of change>
Changed by: Optional
4 Select Changes Choose All Changes. The changes are displayed.
4.27 Audit Journal
Test Administration
Purpose
In this activity, you run various auditing reports to ensure the correctness of your journal.
Prerequisite
Key features for this report:

● Run the Compact Journal report to provide an overview of journal entries that are entered within a given time period.
● Run the Journal report to list all journal entries that are entered within a given time period, and navigate to the Manage Journal Entries (F0717) app.
● Run the Display Journal Entry Changes report to show logs for changes that are made to journal entries since they are posted.

Appendix PUBLIC 96
● Run the Check Multi-referenced Invoices report to list invoices if they are referenced in multiple journal entries.
● Run the Check Gaps in Document Numbers report to display all gaps that occur within a given time period.
● Run the Display Update Terminations report to display all system terminations that occur within a given time period.
Procedure
# ment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Ac-
countant.
2 Access the SAP Fiori App Open Audit Journal (F0997).
3 Enter Selection Criteria Make the following entries and choose Go: The Compact Journal report is displayed.
Company Code: 1810 Note You can switch to the Journal report to see the documents per posting date.
Fiscal Year: <Current fiscal year>
Ledger: 0L for leading ledger with local
GAAP
4 Display Changes to Journal Entries Choose Display Journal Entry Changes. The report shows logs for changes that are made to journal entries since they are posted
Check the report and go back.
5 Check Multireferenced Invoices Choose Check Multi-Referenced Invoices. The report lists all documents in which the same reference was maintained.
6 Check Gaps in Journal Entry Num- Choose Check Gaps in Journal Entry Numbering. The report displays all gaps that occur within a given time period
bering Check the report and go back.
7 Display Updated Terminations Choose Check Gaps in Journal Entry Numbering. The report displays all system terminations that occur within a given time period.
On the next page, choose Display Update Terminations.
Make the following entries: Note The Display Update Terminations button is enabled only if there are termina-
Creation Date:Creation date tion errors.

Appendix PUBLIC 97
4.28 Journal Entry Analyzer
Test Administration
Purpose
The journal entry analyzer provides an overview of cumulated amounts of selected journal entries on G/L accounts. This can be grouped by various fields from the header or line item segment, such
as company code, fiscal year, posting date, business area, functional area, or profit center.
Prerequisite
Journal entries are posted to the G/L accounts and the posting period selected in the report.
Procedure

Step # Name Comment

countant.
2 Access the Open Journal Entry Analyzer (F0956).

SAP Fiori App
3 Enter Selection Make the following entries and choose Go: In the Data Analysis pane, the system displays cumulated amounts and quantity of selected journal entries grouped
Criteria Ledger: 0L for leading ledger or 2L for by company code, G/L account, and posting date. The amounts are listed in different currencies.
IFRS

Appendix PUBLIC 98
Step # Name Comment
Company Code: 1810

Key Date: <key date>
Ledger Fiscal Year: <Current year>
Fiscal Period: for example, <current period>
4 Drilldown Choose Drilldown > Add Drilldown . The Select Fields dialog box is displayed.
5 Select Fields Select a specific dimension from the Available Fields list The list is refreshed and the new field is shown in the Data Analysis pane.
(for example, Cost Center), and choose OK.
4.29 Clear G/L Accounts - Manual Clearing
Test Administration
Purpose
The transaction is used to post with clearing for open items.
Prerequisites
You must post a credit and debit position to the account that you want to clear. For example, use open-item-managed account 15200000 and post:
● Debit 61100000 (Payroll Exp. Salaries) with cost center 18101101 to Credit 15200000 (Salary and Wages Advances)

Appendix PUBLIC 99
Caution Both postings must not contain a specific ledger group. See Post General Journal Entries (F0718) or a similar step.
Note The amounts for both postings should be the same, so that a clearing is possible.
1 Log On Log on to the Fiori Launchpad as a General Ledger Accountant.
2 Access the Fiori App Open Post General Journal Entries (F0718).
3 Enter Journal Entries Make the following entries:

Header
Period: <period>
Company Code: 1810
Ledger Group: Must be empty!
Line 1
Currency: INR
Debit: <amount>, for example, 100
Line 2
Credit: <amount>, for example 100
Procedure
Make sure there's a posting to an open-item-managed account.

Appendix PUBLIC 100
# ment
2 Access the Fiori Open Clear G/L Accounts - Manual Clearing (F1579).
App
3 Enter Selection Make the following entries and choose Go: The selected G/L account displays.
Details Clear G/L Accounts: Without Ledger Groups
Company Code: 1810
Posted by: For example, today's date
4 Account Selection Select the account to be cleared. The Clear G/L Accounts - Manual Clearing (F1579) screen
displays.
5 Enter Posting De- Choose the Post to G/L Accounts tab.

tails Make the following entries:
Credit Amount: For example, 100
6 Process Open Choose the Open Items tab. Items net to zero so that the document can be posted with clear-
Items Ensure that the relevant open item is activated. ing.
In the Processing Status section, the Amount entered and Assigned must match, and the Not assigned
amount must be zero.
7 Save Choose Post. A new document is posted and the open item selected in the ac-
count is cleared.
4.30 Clear G/L Accounts
Test Administration

Appendix PUBLIC 101
Purpose
The transaction is used to clear open items manually. If the balance of the items to be cleared isn't 0, you can create a residual item for overpayments/underpayments.
Prerequisites
You must post a Credit and Debit position to the account you want to clear. For example, use open item-managed account 15200000 and post:
a) Debit 61100000 (Payroll Exp Salaries) with cost center 18101101 to Credit 15200000 (Salary and Wages Advances) and
b) Debit 15200000 (Salary and Wages Advances) to Credit 10010000 (Petty Cash)
Caution Both postings must not contain a specific ledger group! See Post General Journal Entries (F0718) or a similar step.
Note The amounts for both postings should be the same, so that a clearing is possible.
1 Log On Log on to the Fiori launchpad as a General Ledger Accountant.
2 Access the SAP Fiori App Open Post General Journal Entries (F0718).
3 Enter Journal Entries Make the following entries:

Header
Period: <period>
Company Code: 1810
Transactions Currency: INR
Ledger Group: Must be empty!
Line 1
Debit: <amount>, for example, 100
Line 2

Appendix PUBLIC 102

Credit: <amount>, for example, 100
5 Enter Second Document Repeat Steps 3–4 for debit account 15200000 and credit account 10010000 The journal entries are posted.
Procedure
Make sure that there's a posting to an open-item-managed account.

Step # Comment
2 Access the SAP Open Clear G/L Accounts - Manual Clearing (F1579).
Fiori App
3 Account Infor- Enter the G/L account to clear and choose the Go button.
mation G/L Account: For example, 15200000
Company Code: 1810
4 Clear Account To clear an account, in the Accounts (x) section, choose the Clear (>) button for the
account.
5 Select Open In the Header section, enter the Document Currency INR. In the Open Items section, In the Items to Be Cleared section, the selected items are displayed.
Items select items to be cleared by choosing the Clear button.
6 Save Choose Post. The open items selected in the account are cleared. Make a note of the cleared docu-
ment number for later use in resetting the cleared item: ______

Appendix PUBLIC 103
4.31 Reset Cleared Items
Test Administration
Purpose
In this activity, you reset a document that was mistakenly cleared.
Procedure
2 Access the SAP Fiori App Open Reset Cleared Items (F2223).
3 Enter Selection Criteria Make the following entries and choose Go:
Clearing Entry: <document number>
Company Code: 1810
4 Reset Cleared Item On the row for the cleared item, choose the > button at the right of the row. The Clearing Entry view is displayed.
5 Reset Choose Reset. The document is reset.

Appendix PUBLIC 104
4.32 Clear Open Items Automatically
Test Administration
Purpose
In this activity, you periodically clear open G/L account items. The open items are posted as a result of normal postings to open-item-managed G/L accounts and reset clearings. If the items have the
same assignment and amount, they are cleared based on the G/L account. The clearing is posted on the clearing date entered in the clearing run or on the date of the most recent document if selected.
Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log on Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2 Access the SAP Open Clear Open Items Automatically (F.13) . The Automatic Clearing screen displays.
Fiori App
3 Clearing Data Make the following entries and choose Execute: A clearing document is generated for each pair of open items cleared based on account,
Company Code: 1810 amount, and assignment.
Fiscal Year: <fiscal year>

Posting date: for example, from <one day in current month to
end of the month>
Select one of the following checkboxes:
● Select Vendor
● Select Customer
● Select G/L Accounts

Appendix PUBLIC 105
# Comment
Clearing date: for example, <last day of current month>

Test Run: Deselect
4.33 Currency Exchange Rates
Test Administration
Purpose
In this activity, you update exchange rates. The exchange rates can be maintained each day or at the least, every month-end.
Procedure
2 Access the SAP Fiori App Open Currency Exchange Rates (F3616).
3 Add an Exchange Rate Entry Choose Create. The right pane expands to show the entry fields.
4 Enter Data Make the following entries and choose Create: You entered a new exchange rate.
Exchange Rate Type: M

Appendix PUBLIC 106
From Currency: <foreign currency>, for example, USD

To Currency: <group currency>, for example, INR
Exchange Rate : <exchange rate>
Valid From: <validity date>
4.34 Import Foreign Exchange Rates
Test Administration
Purpose
In this activity, you can access market data reference interest rates directly from a spreadsheet file and transfer the data.
Prerequisite
A spreadsheet program that supports .xlsx format (for example, Microsoft Excel 2013) is installed on your computer.

Appendix PUBLIC 107
Procedure
# ment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accoun-
tant.
2 Access the SAP Fiori Open Import Foreign Exchange Rates (F2092).
App
3 Download Template Choose Download Template and choose OK. An XLSX file is downloaded.
4 Prepare the Import File Open the XLSX file, modify it as needed, and save the file for up-
load.
5 Select File to Import Choose Browse… and select the upload file (in .xlsx format) Data from the test load file and a statistic of the records are displayed.
The Status column displays any error or success symbols.
6 Start Import Choose Import. The system displays the message X entries have been imported success-
fully.
4.35 Repost GR/IR Clearing
Test Administration

Appendix PUBLIC 108
Purpose
The app analyzes goods receipt/invoice receipt (GR/IR) clearing accounts at a specified key date, and generates adjustment postings if necessary. These are needed to display the following business
transactions correctly in the balance sheet:
● Goods delivered, but not invoiced
● Goods invoiced, but not delivered
Prerequisite
Data must be created by running the Procurement of Direct Materials (J45) test script, steps Post Goods Receipt for Purchase Order and Create Supplier Invoice with PO/GR Relation or the Requisi-
tioning (18J) test script, Confirm Receipt of Goods step and one of the Create Supplier Invoice steps.
Procedure
# ment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accoun-
tant.
2 Access the SAP Fiori Open Repost GR/IR Clearing (F.19). The Analyze GR/IR Clearing Accounts and Display Acquisition Tax screen displays.
App
3 Enter Account Selec- Make the following entries and choose Execute: A report with line item information is displayed.
tion G/L account: For example, 21120000 If a batch input session is created, process it as described in the Process Batch Input Session
Company Code: 1810 section.
Parameters tab:
Key Date: <end of period>
GR/IR clearing: selected
Postings tab:
Create Posting: selected
Name of batch input session: <name>
Document date: <end of period>
Document type: for example SA
Posting date: <end of period>
Reversal posting date: <beginning of the next pe-

Appendix PUBLIC 109
# ment
riod>
4.36 Run Balance Interest Calculation
Test Administration
Purpose
In this activity, you calculate the account balance interest for G/L accounts in local currency.
Prerequisites
The G/L reference value interest rate values and interest calculation indicator must be created.
Procedure
# ment

Appendix PUBLIC 110
# ment
2 Access the SAP Open Run Balance Interest Calculation (F.52). The G/L Account Interest Scale screen
Fiori App displays.
3 Enter Data Make the following entries and choose Execute: The G/L account interest scale report
G/L account section displays.
Chart of accounts: YCOA

G/L account: for example, 18020000
Note If this account is not available in your country's chart of accounts, use another balance sheet account (such as
10010000) for testing purposes.
Company code: 1810

Further Selections
Calculation period: for example, <Current period>
Currency: INR
Interest calculation indicator: 12
Output control
Date of the last interest run: <End of previous month>
Reference date: 1
Additional date: 3
Standard interest calculation: Selected
Negative interest rates
Negative interest rates not allowed: Selected
Additional log
Additional log: Selected
4.37 Perform Foreign Currency Valuation
Test Administration

Appendix PUBLIC 111
Purpose
The total difference of all the open account items is posted to a balance sheet adjustment account, retaining the original account balance. The gains or losses from exchange rate fluctuations from the
valuation are entered as offsetting entries in separate expense and revenue accounts for exchange rate differences. If you perform an update run and enter a session name for the batch input session,
you can run the session after it's created.
Note If Advanced Valuation is activated (the system displays an error message Advanced valuation active; you can no longer use the old report. Message no.
FINS_FI_CLS023 is raised) and there are no posting in P system, you can deactivate this; instead, you can run Perform Foreign Currency Valuation (FAGL_FCV). To deactivate this,
use the Activate Advanced Valuation [page ] 14 configuration step (available in the Manage Your Solution (F1241) app (for more information on accessing the configuration step, see the
Activate Advanced Valuation topic).
Prerequisites
You must post a Credit and Debit position to an open item-managed account using a foreign currency for which the exchange rate at the time of the posting is different from the exchange rate at the
month end (when you execute the foreign currency valuation). Open items must be available in a foreign currency, posted with a higher or lower exchange rate that the one that is currently applica -
ble. To post a customer invoice in a foreign currency, use the Create Outgoing Invoices (FB70) app, changing the exchange rate in the document header.
To see the exchange rates, you may either use the Maintain Exchange Rates(OB08) app or enter the exchange rate manually in the document you’re posting. For more information about posting gen-
eral journal entries, see the Post General Journal Entries [page ] 60 step.
Procedure

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a General

Ledger Accountant.
2 Access the Open Perform Foreign Currency Valuation

SAP Fiori (FAGL_FCV).
App

Appendix PUBLIC 112
Step # Name Comment
3 Enter Data Make the following entries and choose Execute: Foreign currency postings in the system are represented in the financial statements with current date valuation. Two types of
General Selections documents are posted:
Company Code: 1810 1. Reporting period documents to represent revaluation
Valuation Key Date: <Current date> 2. Next period documents to reverse the first postings.
The system generates a Foreign Currency Valuation report showing the details of what accounts, by document, were revaluated.
Valuation Area: IN
The document data includes Amount in FC, Amount in loc. cur., Exch.rate (original), Exch.rate (new), Posting Date and New
Posting Mode Difference.
Test Run (No Database Update) Selected The Gain/Loss Unrealized Foreign Currency Revaluation account gets debits and credits based on gain or loss determination.
The Adjustment accounts for AR and AP (Domestic, Foreign, and Intercompany) get the off-set amount posted to the Gain/Loss
account.
Note If you do not want to execute a test run,
you can post the valuation immediately.
Posting Parameters
Determine Automatically: Selected
Open items: Subledger
Valuate Vendors: Selected
Valuate Customers: Selected
Open items: G/L Accounts
Valuate G/L Accounts: Selected
4.38 Post Currency Adjustments
Test Administration

Appendix PUBLIC 113
Purpose
In this activity, you adjust account balances in foreign currencies. The app is useful, for example, in environments with volatile exchange rates. You adjust the account balances by entering amounts
for specific currencies directly.
Note If needed, you can find a parallel workflow for currency adjustments in the Appendix. For more information, see the subtopics there under Parallel Workflow - Currency Adjustment.
Prerequisite
You posted journal entries in foreign currency (for example, to the foreign currency bank account 10010000) previously.
Procedure
Test Test Step Name Instruction Expected Result Pass/Fail/Com-

Step # ment
2 Access the SAP Open Post Currency Adjustments (F1606).

Fiori App
3 Enter Document Make the following entries and choose Post: The document shows a zero amount in foreign currency and your entered
Data Header amount in local currency.
Journal Entry Date: <Current date>

Company Code: 1810
Posting Date: <Current date>
Transaction Currency: a foreign currency, for example, USD
Debits/Credits Cur.: Company Code Currency (10)
Line items 1
G/L Account: <account number>, for example, 11001000
Debit/Credit amount (Company Code Currency): <amount>, for example, 10 in the Debit
field
Caution You may need to press Enter after entering a value in the Debit or Credit fields
to access the remaining fields.

Appendix PUBLIC 114
Test Test Step Name Instruction Expected Result Pass/Fail/Com-
Step # ment
House Bank /House Bank Account: <house bank> and <house bank account>,
for example, INBK1/USDAC
Line items 2
G/L account: <account number>, for example, 21519000
Debit/Credit amount (Company Code Currency): <amount>, for example, credit 10
Tax code (if required): <tax code>, for example, <Input Tax Code>
4.39 Verify Currency Adjustments
Test Administration
Purpose
As a daily transaction requester, you verify the currency adjustments made in the Post Currency Adjustments [page ] 113 step. After you verify the adjustments, another user approves or rejects the
currency adjustments.
Prerequisites
Execute the following two procedures.

Appendix PUBLIC 115
Table 6: Manage Workflows
2 Access SAP Fiori App Open Manage Workflows for Journal Entry Verification - In General Ledger (F2720) The Manage Workflow view displays.
3 Choose Workflow Type In the Workflows field, select Currency Adjustment Verification.
4 Create Workflow Choose Add. The new workflow view displays.
5 Enter Workflow Details Make the following entries and choose Save: You saved the workflow.
Header tab:
Workflow Name: for example, Currency adjustment verification
Properties tab:
Description: For example, Company code = 1810
Start Conditions tab: (add the following preconditions)
Company Code: 1810
Journal Entry Type: For example, SA
Account Group: For example, FIN
Step Sequence tab: (choose Add to add the first sequence step)
Step Name: Verify Currency Adjustment
Step Type: Verify Currency Adjustment
Recipients tab:
Role: for example, Group 1 for Verifying Currency Adjustment
Choose Add.
Add a second sequence step.
Step Name: Post Currency Adjustment
Choose Add.
6 Activate Rule Choose Save, then choose Activate. The currency adjustment verification is activated.
Table 7: Manage Teams and Responsibilities

# ment

Appendix PUBLIC 116
# ment
2 Access SAP Fiori Open Manage Teams and Responsibilities For Journal Entry Verification - In General
App Ledger (F3932).
3 Create Team Choose Create. The Team view displays.
4 Enter Team De- Make the following entries:

tails General Information tab:
Name: for example, Currency Adjustment Verifier
Global ID: for example, 123
Status: Enabled
Type: FGCAV (FI Verify Currency Adjustment Team)
5 Enter Team De- Choose the Team Members tab.

tails
6 Enter Team De- Choose Create. A blank field displays below Business Partner.
tails
7 Enter Team De- Make the following entries and choose Save: The responsibility for the general journal entries approval workflow is
tails Business Partner: For example, the local gl_accountant user defined.
Function: FGCAV_L1 (Group 1 for Verifying Currency Adjustment)
Procedure

Step # Comment
2 Access App Open Verify Currency Adjustments - For Requester (F4670). The Verify Currency Adjustments view is displayed.
3 Create Adjust- If an adjustment posting doesn't exist, you can create one. To do so, choose Create. The Post Currency Adjustment app is opened. For more infor-
ment Posting mation on this activity, see the Post Currency Adjustments
(Optional) [page ] 113 step in this test script.
4 Enter Details Make the following entries and choose Go: The Journal Entries pane shows a list of currency adjustment
workflows. You can see the status of the entries in the Status

Appendix PUBLIC 117
Step # Comment
Company Code: 1810 column.
5 View History To show the history for a journal entry, choose the clock button in the History column for that entry. A dialog box
is displayed with the workflow history. If a workflow is rejected, you can choose the Comments tab in the dialog
box to see the reason entered by the user who rejected it.
You can also view the processors. To do so, choose the processor button the Processor column.
4.39.1 Withdraw Verify Currency Adjustments
Test Administration
Purpose
In this activity, you can withdraw the currency adjustments with Submitted and Approved status. You only can withdraw the entries that you submitted.
Procedure

Step # Comment

Appendix PUBLIC 118
Step # Comment
2 Access App Open Verify Currency Adjustments - For Requester (F4670). The Verify Currency Adjustments view is displayed.
3 Create Adjustment If an adjustment posting doesn't exist, you can create one. To do so, The Post Currency Adjustment app is opened. For more information on this activity, see the Post
Posting (Optional) choose Create. Currency Adjustments [page ] 113 step in this test script.
4 Enter Details Make the following entries and choose Go: The Journal Entries pane shows a list of currency adjustment workflows. You can see the status of
Company Code: 1810 the entries in the Status column.
5 Select and Withdraw In the Journal Entries table, for the document you want to withdraw, The system displays a Confirmation dialog box.
click the empty cell to the left of the row and choose Withdraw.
6 Confirm Withdrawal To withdraw your document, choose Withdraw. The system displays the message You have withdrawn a journal entry. It
might take some time to see the new status. Try refreshing the
page.
Upon refreshing the page, the status changes to Withdrawn.
4.40 Approve Verify Currency Adjustments (for Processor- Inbox)
Test Administration
Purpose
You receive currency adjustments that must be checked before final posting. After checking the currency adjustments, you can either approve or reject with a comment/ reason. Once you select and
approve an adjustment, it disappears from the list. If a document is approved, posting of the adjustment is automatically triggered.
Note You can enable the approval authorization check with the Activate Authorization Check for Approval configuration step. Once this is activated, the system has the posting authorization

Appendix PUBLIC 119
check for the processor to approve the document. For more information, see the Activate Authorization Check for Approval [page ] 13 step in the Preliminary Steps section of this document.
Procedure

Step # Comment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Ac-
countant for India General Ledger Accountant role.
2 Access the SAP Open Verify Journal Entries in General Ledger - For Proces-
Fiori App sor (Inbox) (F2728).
3 Approve Docu- Select the Verify Currency Adjustments document to be ap- The document is approved and posted.
ments proved.
Note All approved documents are displayed in the Verify Journal Entries in General Ledger - For Processor
Choose Approve.
(Inbox) (F2728) app as well as in the Verify Currency Adjustments - For Requester (F4670) app.
4 Display Posted Access the Manage Journal Entries (F0717) app, make the The approved document is listed.
Document following selections and choose GO:
Company Code: 1810
Journal Entry Type (optional): for example, SA
Journal Entry:
Document Date: (optional): <date>
4.41 Forward Verify Currency Adjustments (for Processor- Inbox)
Test Administration

Appendix PUBLIC 120
Purpose
You receive currency adjustment documents that must be checked before final posting. After checking, you can forward the currency adjustment documents to another processor to approve with a
comment. The system checks the new processor's posting authorization for the company code. Once a document is forwarded, it disappears from the list and goes to the new processor's inbox.
Procedure
# ment
2 Access the SAP Fiori Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728). The My Inbox view displays.
App
3 Forward Documents Select the document to be forwarded and choose Forward. The Forward dialog box is displayed.
4 Add Recipient Enter the name of the recipient and choose Search. The dialog box shows a list of matching names.
5 Select Recipient Choose the name of the recipient. The Forward dialog box changes to show the recipient name and a
new field.
6 Add Reason Make the following entries and choose Forward: The document is forwarded.
Forward Note: <reason for forwarding, such as changing a G/L
account>

Appendix PUBLIC 121
4.42 Reject Verify Currency Adjustments (for Processor- Inbox)
Test Administration
Purpose
You receive currency adjustments that must be checked before final posting. After checking the adjustments, you can either approve or reject with a comment or reason. Once you select and reject an
adjustment, it disappears from the list and goes back to the requester.
Procedure
2 Access the SAP Fiori App Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728). The My Inbox view displays.
3 Reject Documents Select the document to be rejected. The document is rejected.

Choose Reject and enter the reason for rejection, for example,
change G/L 10010000 to 12540000

Appendix PUBLIC 122
4.43 Edit a Rejected Verify Currency Adjustment (Requester)
Test Administration
Purpose
The currency adjustments must be checked before final posting. The adjustment you submitted is rejected. For it to be approved and posted, you must make the changes requested by the approver.
Procedure
# ment
2 Access the SAP Fiori Open Verify Currency Adjustments - For Requester (F4670).
App
3 Select Journal Entry Make the following entry and choose Go. The journal entries are listed.
Company Code: 1810
4 Edit Rejected Journal Double-click the desired rejected journal entry. The changed journal entry is resubmitted for
Entry Select the journal entry to be edited. approval.
Choose Edit.
Change the journal entry based on the comments entered, for example, change G/L account 10010000
to 12540200.
Choose Submit.

Appendix PUBLIC 123
4.44 Verify Data Flow
Test Administration
Purpose
You use error suspense handling when a direct posting through the Perform Foreign Currency Valuation (FAGL_FCV) app fails.
Prerequisite
You executed the Perform Foreign Currency Valuation (FAGL_FCV) app, but a posting indicates an error (for example, Cost Center is missing).
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accoun-

tant.
2 Access the SAP Fiori Open Verify Data Flow (ACC_ECS_MAINTAIN). The Error Correction and Suspense Accounting Selection Screen displays.
App
3 Make Entries Make the following entries and choose Execute. If there are no documents with errors, the system displays an empty list.
Co. Code of Pstd Doc.: 1810
4 Process Error Select a line with an error and choose Start Processing. The Error Correction and Suspense Accounting: Processing of ECS Items view is dis-

Appendix PUBLIC 124
# ment
played.
5 Show Detail Select the line and choose Detail Screen. The ECS Item: Detail View view displays.
6 Correct Additional Choose Additional Input Fields. Make any necessary corrections.
Fields
7 Post Choose Save.
4.45 Post Tax Payables
Test Administration
Purpose
The output tax account can't normally be posted directly, meaning that a transfer posting for the account balance can't be made directly to the tax payable account. You can use this app to pay tax
amounts by posting the balances of input and output tax accounts to a tax payable account. The app doesn't require entry of a tax code, enabling you to make manual adjustments to tax accounts di -
rectly. Postings can be made in all relevant ledgers for the accounts for which you're responsible.
Procedure

Appendix PUBLIC 125
2 Access the SAP Fiori App Open Post Tax Payables (F1597).
3 Enter Header Details Make the following entries and press Enter:
Company Code: 1810
Journal Entry Date: <Current date>
Posting Date: <Current date>
Journal Entry Type: <document type>, for example, SA
4 Enter Line Item Details Make the following entries and press Enter: The Post Tax Payable view is displayed.
5 New Line Make the following entries and press Enter:

6 Post Choose Post. You posted the tax amounts to a tax payable account manually.
4.46 Regroup Receivables/Payables
Test Administration

Appendix PUBLIC 126
Purpose
You must carry out adjustment postings in the following cases:

● Sorted list according to remaining terms
● Vendors with a debit balance and customers with a credit balance
● Modified reconciliation accounts or partners (VBUND)
The system processes all accounts that are maintained by open item management. For each transfer posting created, a reset posting is also included in the session. For customer or vendor reconcilia -
tion accounts, the system posts to an adjustment account.
The report regroups the receivables and payables in accordance with the required sort method (SAP, for example) and performs transfer postings.
Prerequisites
You posted open items to customers and vendors. At the end of a fiscal year (period), you noticed that some customers have a credit balance and some vendors have a debit balance. During the post -
ing period, the reconciliation account of some customers or some vendors or their status (affiliated, associated, or third party) has changed.
Procedure
# ment
2 Access the SAP Fiori Open Regroup Receivables / Payables (FAGLF101). The Balance Sheet Supplement - OI - Analysis screen displays.
App
3 Enter Selection Crite- Make the following entries:

ria Company Code: 1810
Balance Sheet Key Date: <date, such as 12/31/Cur-
rentFY>
Sort method: SAP (EU 93 fin.stat guidelines)
Valuation Area: IF for IFRS, IN for local GAAP
Postings tab:
Generate Postings: Selected
Document date: <date, such as 12/31/CurrentFY>
Posting date: <date, such as 12/31/CurrentFY>

Appendix PUBLIC 127
# ment
Posting Period: 12
Reversal Document Type: SA
Reversal posting date: <date, such as 01/01/CurrentFY
+ 1>
Reverse Posting Period: 01
Selections tab:
Account Type: D to K
Supplier: Supplier ID
Customer: Customer ID
4 Execute Choose Execute. The receivables and payables are regrouped.

If a batch input session is created, process it as described in the section Process Batch In-
put Session.
4.47 Process Batch Input Session
Test Administration
Purpose
This activity runs the batch input session.

Appendix PUBLIC 128
Procedure

Step # Comment
2 Access the SAP Open Batch Input Sessions in My Area (SM35SA). The Batch Input: Session Overview view displays.
Fiori App
3 Select and Process Select the session to execute and choose the Process button. The Process Session XXXXX dialog box displays.
Session
4 Selection Criteria Select one of the following options and choose Process: Journal entries are posted and recurring documents are updated with processing
● Processing Mode: Select one of the options data (next run on and number of runs).
Note If you select Process/foreground, you must press Enter until the batch
input session is completely processed. Note You can filter the list of batch input sessions by choosing the tabs above
the list.
● Additional functions: Select one or more of the options
4.48 Import Financial Plan Data
Test Administration
Purpose
In this activity, you plan the balance sheet and P&L accounts.

Appendix PUBLIC 129
Note After running this process, if you want to upload a second Excel file, exit the app and refresh your browser cache before you run the process again with the second file.
Procedure

Step # Comment
2 Access the SAP Fiori App Open Import Financial Plan Data (F1711).
3 Download Template Choose Download Templates. The Download Templates dialog box displays.
4 File Parameters Make the following entries, then choose P&L Statement Planning: The Excel template file is downloaded.
Separator for .csv file: <select a separator character>
Note Once you click the template link, the file is downloaded to your PC. Choose Close Note The P&L Statement Planning and Balance Sheet Planning
on the dialog box. templates are downloaded.
Note Repeat this step with Balance Sheet Planning.
5 Prepare the P&L Statement Open the P&L Statement Planning template file in Excel, make the following changes,
Planning Template and save it locally:
Plan Category; PLN
General Ledger Fiscal Year: <Current year>
Posting Period: for example 4
Company Code: 1810
Account Number: for example, 63003000
Amount in Global Currency: amount
Global Currency: for example, USD
6 Prepare the Balance Sheet Open the Balance Sheet Planning Template file in Excel, make the following entries in
Planning Template the Balance Sheet Planning template file, and save it locally:
Plan Category: PLN
General Ledger Fiscal Year: <Current year>
Posting Period: for example, 4
Company Code: 1810
Account Number: for example, 10010000

Appendix PUBLIC 130
Step # Comment
Amount in Company Code Currency: amount

Company Code Currency: for example, INR
7 Upload Excel File In the Source File field, choose the Browse .csv files button and choose the prepared Ex- The Excel file is uploaded and you can see data entered in the app.
cel files. Afterward, choose Open.
Choose Import Source File.
Note The uploaded plan data can be displayed using the Balance
Sheet/Income Statement (F0708) app.
4.49 Balance Sheet / Income Statement
Test Administration
Purpose
In this activity, you display the financial statement.
Procedure
# ment

Appendix PUBLIC 131
# ment
2 Access the SAP Fiori App Open Balance Sheet/Income Statement (F0708).
3 Enter Details Make the following entries and choose Go: The financial statement for the selected company code
Company Code: 1810 displays.
Ledger: 0L
Statement version: 1810
Statement Type: for example, Normal (Actual - Actual)
End Period: <current period>
Comparison End Period: <same period from previous year>
Currency: INR
4 Display Financial Statement for Multiple Com- Repeat the test by entering more than one company code into the Company The financial statement for multiple company codes dis-
pany Codes Code field. plays.
5 Balance Sheet Choose the Balance Sheet tab.
6 Export to PDF Choose the Export to PDF button. The financial statement is exported to PDF.
4.49.1 Dynamic Reclassification of Receivables/Payables
Test Administration

Appendix PUBLIC 132
Purpose
In this activity, you perform adjustment postings for the case of a sorted list according to remaining terms.
The system processes all accounts that are maintained by open item management. In the new design, there are no additional postings and adjustment accounts.
The reclassification is realized in the financial statement. The same general ledger account (reconciliation account) is assigned in a different node, dependent on maturity.
Prerequisites - Configuration Steps
You must execute the following prerequisites in the Preliminary Steps section:
● Activate Advanced Valuation [page ] 14
● Define Financial Statement Version in Global Hierarchies [page ] 10
● Assign Financial Statement Versions to Accounting Principles [page ] 15
Prerequisite – Open Item Invoice
An open item invoice from vendors and for customers with a baseline date in the future exists in the system.
Based on the baseline date, the regrouping of customer/vendors is done and displayed in the Financial Statement Version.
Procedure
Process Step# Test Step Name Instruction Expected Result Pass / Fail / Comment
2 Access the SAP Fiori app Open Balance Sheet/Income Statement (F0708).
3 Enter Selection Criteria Make the following entries and choose Go:
Company Code: 1810
Ledger: 0L (any additional ledger for accounting principle for which FSV was assigned).
Statement Version: <FSV created earlier>
Statement Type: Normal(Actual - Actual)
End Period: 01 2020
Comparison Period: 01 2019
Currency: INR (company code currency)

Appendix PUBLIC 133
4.49.2 Financial Statement Download and Printing
Test Administration
Purpose
In this activity, you download and print the financial statement.
Procedure
Test Step # Test Step Name Instruction Expected Result Pass/Fail/Comment
2 Access the SAP Fiori App Open Balance Sheet / Income Statement - Multidimensional(F3084).
3 Enter Selection Criteria Make the following entries and choose Go: The Financial Statement - Grid-based screen displays.
Ledger: For example, 0L for Leading Ledger
Company Code: 1810
From period: For example, 1
To period: For example, 10
Fiscal Year: <Current year>
Comparison ledger: For example, 0L for Leading Ledger
Comparison From Period: For example, 1

Appendix PUBLIC 134
Test Step # Test Step Name Instruction Expected Result Pass/Fail/Comment
Comparison To Period: For example, 10

Comparison Fiscal Year: <Previous year>
Currency Type: 10 (Company Code Currency)
Plan Category: ACT01, Actual
4 Export to Excel In the upper right corner, choose Export to MS Excel. The financial statement is exported locally as an Excel file.
4.50 Trial Balance
Test Administration
Purpose
In this activity, you display the trial balance.
Procedure
# Comment
2 Access the SAP Open Trial Balance (F0996). A dialog box is dis-
Fiori App played.

Appendix PUBLIC 135
# Comment
3 Enter Details Make the following entries and choose OK: The trial balance is
Ledger: 0L for leading ledger with local GAAP shown.
Company Code: 1810

Posting Date From: for example, <First day of current period>
Posting Date To: for example, <Last day of current period>
Note To display a readable amount of data in the chart, you can apply additional filters in the filter bar for G/L Account. This ensures that a
reasonable data set is selected for graphical display.
4.51 Year-to-Date Balances
Test Administration
Purpose
In this activity, you view the year-to-date account balances.

Appendix PUBLIC 136
Procedure

Step # Name Comment
2 Access App Open Year-to-Date Balances (W0177).
3 Enter De- Make the following entries and choose Go: The Data Analysis pane shows a list of matching account balances.
tails Ledger: <ledger> for example, 0L
Ledger Fiscal Year: for example, <current year>
Company Code: <company code>
Posting Date: <posting date>
4 Navigation In the top left of the view, choose Navigation Panel. The Navigation Panel pane is shown on the left side of the screen.
Panel
5 Profit Center In the Available Fields section of the Navigation Panel pane, for the Profit Center field, choose the The Profit Center field is added to the Rows section of the Navigation Panel
Add field to rows axis button to the left of the field name. and is added to the data view in the right pane.
6 Reorganize In the Navigation Panel pane, in the Rows section, drag and drop Profit Center above G/L Ac- The data view in the right pane is updated to reflect the order change. The
Fields count. grouping is now organized by profit centers.
4.52 Balance Carryforward Status
Test Administration

Appendix PUBLIC 137
Purpose
In this activity, you can view the status of the balance carryforward jobs.
The balance carryforward run (which carries forward account balances for all currencies into the new fiscal year) is automatically scheduled two weeks before the start of a new fiscal year and open -
ing balance for a fiscal year are made available. Balances are also automatically updated whenever postings are made to the previous fiscal year. To handle postings that are made while a balance
carryforward run is in process, balances are carried forward one day after the automatic balance carryforward is activated.
Procedure
Test Step Test Step Instruction Expected Result Pass / Fail / Com-
# Name ment
2 Access App Open Balance Carryforward Status (F4683).
3 Enter Details Make the following entries and choose Go: The Balance Carryforward Status pane shows a list of results.
To Fiscal Year: <fiscal year to which balances are carried forward>
4 Review Log Analyze the Status column for the jobs. To view detailed status for a particular job, click the status mes- The Log Details view displays the detailed status for the se-
sage for that job. lected job.
4.53 Display Journal Entries - in T-Account View
Test Administration

Appendix PUBLIC 138
Purpose
This app uses t-account visualization control to help accountants to better understand the impact of a selected set of accounting documents that are typically related (such as originating from the same
business process).
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Gen-

eral Ledger Accountant.
2 Access the SAP Open Display Journal Entries - In T-Account

Fiori App View (F3664).
3 Enter Accounting Make the following entries and choose Go:

The system displays the accounting document details in the left pane, and shows the affected accounts in the right pane. The
Document Journal Entry: <accounting document required fields are automatically populated based on the journal entry.
number>
4.54 Statement of Changes in General Ledger
Test Administration
Purpose
In this activity, you analyze the general ledger account postings by transaction type.

Appendix PUBLIC 139
The Statement of Changes in General Ledger (W0162) app displays G/L accounts in combination with transaction types to let you analyze the account balance movements in more detail. The ac-
counts and transaction types used in the app depend on the selected type of statement of changes. The type collects all settings for a specific statement of change (for example, for statement of
changes in equity or provisions or others).
The statement of changes type is defined in the system configuration and includes the assignment of relevant GL accounts via semantic tags and the relevant transaction types. The relevant G/L ac -
counts aren't directly assigned to the statement of changes type. A semantic tag is used instead. The semantic tag must first be defined and assigned to one or several nodes or accounts in an account
hierarchy.
Procedure

Step # Name Fail /
Comment
2 Access the Open Statement of Changes in General Ledger (W0162). The Statement of Changes view is displayed.
SAP Fiori
App
3 Enter De- Make the following entries and choose Go: The Data Analysis pane shows the relevant data, including G/L accounts, transaction
tails Statement of Changes Type: <statement of changes type> for example, SOC types, and amounts. This corresponds to the structure defined in the Preliminary Steps sec-
tion. Transaction types and accounts are displayed in the table.
Ledger: <ledger>, for example, 0L
Company Code: 1810
Fiscal Year: <current year>
To Period: for example, 012
Currency Type: for example, 10
4 Review Review the statement of changes.

Data
Note To display additional fields, you can choose Drilldown and select the additional
fields (such as Profit Center, Controlling Area, and so on) to display.
Note If you want to analyze content in a different app, select a row in the Data Analysis
pane and choose Jump to in the upper right corner of the pane. From the Jump to menu,
choose the desired app to view and analyze the content.

Appendix PUBLIC 140
4.55 Perform Advanced Foreign Currency Valuation
Test Administration
Purpose
In this activity, you perform advanced foreign currency valuation.
Note If there are no postings in the productive system, you can deactivate Advanced Foreign Currency Valuation.
Note If you want to run advanced foreign currency valuation for a different ledger (such as 2L (IFRS) or 3L (USGP)), you must create a financial statement version for IFRS/USGP (based on
YCOA) first, then assign it and YCOA to the IFRS/USGP accounting principle together.
Prerequisites
Ensure that you have maintained the following settings in the Preliminary Steps section:
● Define Rules for Advanced Foreign Currency Valuation [page ] 20
● Assign Rules for Foreign Currency Valuation to Accounting Principles [page ] 22
● Assign Semantic Tags to Financial Statement Versions [page ] 19
• Only the G/L accounts assigned to the semantic tag; FX is included in the foreign currency valuation run.
Ensure that a different exchange rate is maintained for each period to test the foreign currency valuation.

Appendix PUBLIC 141
Procedure

Step # Comment
2 Access the SAP Open Schedule General Ledger Jobs (F1927). The Application Jobs view is displayed.
Fiori App
3 New Job Choose Create. The New Job: Advanced Foreign Currency Valuation view is displayed.
4 Selection Criteria Make the following entries and choose Step 2:

for Step 1 Job Template: Advanced Foreign Currency Valuation
Job Name: Advanced Foreign Currency Valuation
5 Selection Criteria Make the following entries and choose Step 3:

for Step 2 Start Immediately: Selected
6 Selection Criteria Make the following entries and choose Schedule: The run is scheduled.
for Step 3 Company Code: 1810 Note If you want to use a different ledger (such as 2L or 3L), see the Note in the Pur-
Ledger: 0L pose statement above for more information.
Valuation Key Date: <last day of the previous month>
Update Run: Selected
Note If Update Run is selected, the run is done as a productive run. If it's
deselected, the run is done as a test run.
5 Review Results To review details of the foreign currency valuation, choose Log or Results.
4.56 Credit-Risk-Based Impairment
Test Administration

Appendix PUBLIC 142
Purpose
Due to the new impairment model of IFRS 9, Expected Credit Losses (ECL) on Trade Receivables are calculated using a provision matrix, where fixed provision rates apply depending on the num -
ber of days that the trade receivable is outstanding. For the calculation of the provisioned amounts, you can periodically perform a valuation run to calculate the bad debt expense posting for overdue
item.
Prerequisites - Configuration Steps
Execute the following prerequisites in the Preliminary Steps section:

● Activate Advanced Valuation [page ] 14
● Define Aging Increments for Advanced Valuation [page ] 23
● Assign Risk Class in Business Partner Master Data [page ] 24
● Assign Semantic Tags to Financial Statement Versions [page ] 25
● Define Rules for Impairment [page ] 26
● Assign Rules for Impairment to Accounting Principles [page ] 29
● Write-off functionality is currently not supported.
Prerequisite – Advanced Foreign Currency Valuation Run
Execute the Perform Advanced Foreign Currency Valuation [page ] 141 test procedure.
Posting Date used for the Credit-Risk-Based Impairment must be the same values used in Perform Advanced Foreign Currency Valuation.
Prerequisite – Open Customer Invoice
Open receivables exist in the system that satisfy the risk class requirements, based on number of days overdue.
Note To define if the calculation of the impairment is based on the net or gross amount of the receivable, we deliver a new configuration step: Country/Region-Specific Settings for Impairment:
Net or Gross.
If you access this configuration step via the Manage Your Solution (F1241) app, you can find it in Application AreaFinance, Sub Application AreaGeneral Ledger. Choose Ledgers
and Valuation. In the right pane, choose Configure for the Country/Region-Specific Settings for Impairment: Net or Gross.

Appendix PUBLIC 143
If you access this configuration step via the project experience in SAP Central Business Configuration, in the Product-Specific Configuration phase, choose the Configuration Activities tab.
Search for Country-Specific Settings for Impairment: Net or Gross and choose Go to Activity. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
Note You have two options for performing Post Credit-Risk-Based Impairment:
● Execute the procedure below, or
● Run it as part of Advanced Financial Closing using the Task Template: Post Credit-Risk-Based Impairment. For more information on this option, see the Advanced Financial
Closing (2V8) test script.
Procedure
Process Step# Test Step Name Instruction Expected Result Pass / Fail / Comment
2 Access the SAP Fiori app Open Schedule General Ledger Jobs (F1927).
3 Create Impairment Run Choose Create.
4 Template Selection Make the following entries and choose Step 2:

Job Template: Post Credit-Risk-Based Impairment
Job Name: Post Credit-Risk-Based Impairment
5 Scheduling Options Make the following entries and choose Step 3:

6 Parameters Make the following entries and choose Schedule: The log is created, and the result of the process is displayed.
Selection Parameters section:
Company Code: 1810
Ledger: 0L
Key Date Parameters section:
Key Date: Selected (only if you use it)
Valuation Key Date: Last day of previous month
Dynamic Key Date: Selected (only if you use it)
Dynamic Valuation Key Date : Last day of previous month
Processing Options section:
Test Run: Selected (to run in test mode)
Update Run: Selected (to run in update mode)

Appendix PUBLIC 144
4.57 Post B/S Reclassification
Test Administration
Purpose
In this activity, you post the balance sheet reclassification.
Prerequisites
Ensure that you've executed the following preliminary steps:

● Activate Advanced Valuation [page ] 14(mandatory)
● Define Aging Increments for Advanced Valuation [page ] 29 (optional)
● Define Rules for Balance Sheet Reclassification [page ] 31 (mandatory for G/L accounts and Reclassification Method assignment)
● Assign Reclassification Rules to Accounting Principles [page ] 35 (optional)
You should have receivables and payables invoices that should be reclassified based on credit/ debit balance available in the system.
Procedure
Process Step# Test Step Name Instruction Expected Results Pass / Fail / Comment

Appendix PUBLIC 145
Process Step# Test Step Name Instruction Expected Results Pass / Fail / Comment
2 Access the SAP Fiori app Open Schedule General Ledger Jobs (F1927).
3 Create New Run for Reclassification Choose Create. The New Job view is displayed.
4 Create New Run for Reclassification Make the following entries and choose Step 2:
Job Template: Post B/S Reclassification
Job Name: Post B/S Reclassification
5 Scheduling Options Make the following entries and choose Step 3:

6 Enter Selection Criteria and Schedule Job Make the following entries and choose Schedule:
Company Code: 1810
Ledger: 0L
Key Date Parameter section:
Note Select either Key Date or Dynamic Key Date per your use case.
Key Date: Selected (only if you use it)

Valuation Key Date: <last day of previous month>
Dynamic Key Date: Selected (only if you use it)
Dynamic Valuation Key Date: <last day of previous month>
Process Options section:
Note Select either Test Run or Update Run per your use case.
Test Run: Selected (to run in test mode)

Update Run: Selected (to run in update mode)

Appendix PUBLIC 146
5 Appendix
5.1 Display Tax Information Per Country/Region
Test Administration
Purpose
This activity displays the tax information for the selected country/region per each tax code and tax type.
Procedure
# ment
1 Logon Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.
2 Access the SAP Fiori Open Display Tax Information per Country (S_ALR_87012365). The Tax information (Country) screen displays.
App
3 Enter Selection Crite- Make the following entries:

ria Country ID: IN
Chart of accounts: YCOA
Display details immediately: <Selected>

Appendix PUBLIC 147
# ment
4 Execute Choose Execute. The tax information for the selected country/region is displayed per each
tax code.
5.2 User Specific Settings for Alternative Chart of Account
Test Administration
Purpose
This activity displays the user specific options for journal entries Use Alternative Chart of Account.
Procedure
# ment
2 Access the SAP Fiori Open Edit Options for Journal Entries - My Settings (F2130). The Edit User-Specific Options for Journal Entries
App screen displays.
3 Enter Selection Crite- Select the Use alternative Acct checkbox.

ria

Appendix PUBLIC 148
# ment
4 Choose Close Choose Close . This change can take several minutes.
Note After you make the setting, you can use the Post General Journal Entries (F0718) app to verify
the effectiveness.
5.3 Schedule General Ledger Jobs
Test Administration
Purpose
To provide an alternative approach to manual month-end closing at the single app level, this app allows customer to create jobs to execute one or more month-end steps sequentially to perform once
at the month end.
Procedure
2 Access the SAP Fiori Open Schedule General Ledger Jobs (F1927). The Application Jobs screen displays.
App
3 Create a new job Choose Create. The New Job: Advanced Foreign Currency Valuation screen displays.

Appendix PUBLIC 149
4 Enter Data Make the following entries and choose Step 2: The job is created and started immediately.
Template Selection:
Job Template: Foreign currency valuation
Job Name: Foreign currency valuation
5 Enter Data Make the following entries and choose Step 3:

Scheduling Options
Start immediately: Selected
6 Enter Data Make the following entries and choose Schedule:

Parameters - General Selections :
● Company Code:1810
● Valuation Key Date: <date>
● Valuation area:
● Postings area:
● Update Run: Selected
● Determine Automatically: Selected
● Open Items: Subledger area:
● Valuate Vendors: Selected
● Valuate Customers: Selected
● Open Items: G/L Accounts area:
● Valuate G/L Accounts: Selected Choose Schedule .
7 Check Job Status After the job is finished, choose Details (>) for the row of your completed job. The job log is displayed.
5.4 Schedule General Ledger Jobs - Carry Forward Balances
Test Administration

Appendix PUBLIC 150
Purpose
In this activity, you confirm that Balance Carry Forward is run for the current fiscal year.
Balance Carry Forward is an automated process (executed automatically by the system on a predefined schedule) without any customer interaction, performed at year end. However, if you want to
perform the balance carry forward earlier than the automated process, you can use this new application job.
Prerequisites
Before executing this step, check that the Confirm Takeover Date Information step in the Asset Accounting (J62) test script is completed.
Procedure
# Name ment
2 Access App Open Schedule General Ledger Jobs (F1927). The Application Jobs view is displayed.
3 Create Choose Create.
4 Enter Details Make the following entries and choose Step 2:

Job Template: Balance Carryforward
Job Name: Balance Carryforward
5 Enter Details Make the following entries and choose Step 3:

6 Enter Details Make the following entries and choose Schedule: You scheduled the job run as a test run.
Ledger: <ledger>, for example, 0L
Company Code: 1810
Carry Forward to Fiscal Year: <fiscal year>
Test Run: Selected

Appendix PUBLIC 151
# Name ment
7 Review Results To review the results of your test run, find your run in the Jobs pane and choose the arrow button to the right of its row.
8 Run Details Choose the Run Details tab. Review the log status.
9 Productive Run To perform a productive run, repeat this process, but deselect Test Run. You scheduled the job run as a productive
run.
5.5 Regrouping and Aging
5.5.1 Bank Account Grouping
Purpose
In this activity, you set up accounts on the Assets and Liabilities sides for bank account grouping.
Procedure

Step # Comment
2 Access App Open Manage Global Hierarchies (F2918).
3 Import Hierarchy Choose Import Hierarchy. The Import Hierarchy dialog box is displayed.
4 Enter Details Make the following entries and choose OK: The Create a Hierarchy Based On XXXXX dialog box is
Source: Maintain Financial Statement Versions displayed.
Financial Statement Version ID: <financial statement version>
5 Enter Details Make the following entries and choose Create: The hierarchy timeframe is created.

Appendix PUBLIC 152
Step # Comment
Hierarchy ID: <hierarchy ID>

Hierarchy Description: <description>
Valid From: <select a date in the past>
Valid To: 12/31/9999
6 Details On the row for the new hierarchy, choose Details (>). The right pane expands to show the hierarchy.
7 Edit Choose Edit.
8 Hierarchy Choose the Hierarchy tab.
9 Enter Details Make the following entries and choose Save:

Aging: <aging group>
Allow Contra Node and Bank Account Grouping: Selected
10 Timeframe Choose the Timeframe tab.
11 Edit Choose Edit.
12 Expand Asset Subn- Expand the subnodes under Assets to a level where you want to create your account grouping. At the The Add Node dialog box is displayed.
odes right of the row, choose + (Add).
13 Enter Details Make the following entries and choose OK:

ID: <ID>
Description: <description>
14 Add For the node you just created, choose + (Add). The Add Node dialog box is displayed.
15 Enter Details Make the following entries and choose OK: The account numbers are added to the subnode you cre-
G/L Account: Selected ated.
From G/L Account: <G/L account numbers>
16 Expand Liabilities Expand the subnodes under Liabilities to a level where you want to create your account grouping. At the The Add Node dialog box is displayed.
Subnodes right of the row, choose + (Add).
17 Enter Details Make the following entries and choose OK:

ID: <ID>
Description: <description>

Appendix PUBLIC 153
Step # Comment
Credit: Selected
Contra Node: <select the node you created on the Assets side>
Bank Account Grouping: Selected
18 Save Choose Save.
19 Activate Choose Activate. The bank account groupings are set for the chosen ac-
counts in the hierarchy.
20 Stay in the App Stay in the app.
5.5.2 Regrouping for Aging
Purpose
In this activity, you set up regrouping for aging.
Procedure
# ment
1 Resume App You are resuming the activity from the prior topic.
2 Expand Nodes Expand the subnodes under Assets to the node you want to modify, then choose the name of the The Change Node dialog box is displayed.
node.
3 Reclassification Incre- Choose the Reclassification Increment field. The Select: Reclassification Increment dialog box is dis-
ment played.
4 Select Increment Select the increment you want to assign (for example, CURRENT).
5 Accept Choose OK.

Appendix PUBLIC 154
# ment
6 Repeat Repeat steps 2 to 5 to set up other increments (for example, NON-CURRENT).
7 Save Choose Save.
8 Repeat Repeat these steps for grouping the aging for subnodes under Liabilities.
5.6 Review Verify General Journal Entries (Optional)
Purpose
In this activity, you set up and execute the workflow to review the verify general journal entries process.
Note Before you execute the process, you must set up the workflows and teams.
Prerequisite – Manage Workflows
# ment
2 Access App Open Manage Workflows for Journal Entry Verification - In General Ledger (F2720) .
3 Copy Existing Work- Select the radio button for General Journal Entry Verification workflow and choose Copy. The Copy Workflow view is dis-
flow played.
4 Name Copied Work- Change the Workflow Name field as needed (for example Review General Journal Entry Verifica-
flow tion).
5 Enter Details Make the following entries:

Description: Review General Journal Entries - CoCd xx10 Amount >=100 Acct Group=FIN
Start Conditions tab:

Appendix PUBLIC 155
# ment
Company Code: 1810

Threshold Amount in Company Code Currency: <threshold amounts>, for example, 100
Account Group: FIN
6 Add Reviewer Step In the Steps pane, in the Review Steps area, choose Create. The New Step view is displayed.
7 Add Reviewer Step Make the following entries and choose Create:
Step Name: <step name>
Step Type: Review General Journal Entry
Role: <reviewer's role>
8 Save Choose Save.
9 Activate Choose Activate.
Prerequisite – Manage Teams
2 Access App Open Manage Teams and Responsibilities For Journal Entry Verification - In General Ledger (F3932).
3 Create Team Choose Create.
4 Enter Team Details Make the following entries:

Team Information tab:
Name: <name>, for example, General Journal Entry Verify Reviewer
Global ID: <global identifier>
Type: FGLVG (FI general journal entry verification)
Status: Enabled

Appendix PUBLIC 156
5 Enter Team Details Choose the Team Members tab.
6 Enter Team Details Choose Create (located above the Team Members area). The Select: Business User dialog box is displayed.
7 Enter Team Details Make the following entries and choose OK:
Business Partner: For example, the local gl_accountant user
Functions: <function for reviewing the verify general journal entries>
8 Create Team At the bottom of the view, choose Create. The responsibility for the reviewer is defined.
Procedure
1 Log On Log on to the SAP Fiori launchpad as the user from the Business Partner field in the Manage Teams prerequisite above.
2 Access App Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728). The My Inbox view is displayed.
3 Review In the left pane, select an inbox item to review. The item displays in the right pane.
4 Review Review the verify general journal entry item. When you are done, exit the app.

Appendix PUBLIC 157
Typographic Conventions
Type Style Description
Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names,
menu paths, and menu options.
Textual cross-references to other documents.
Example Emphasized words or expressions. www.sap.com/contactsap
EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and
key concepts of a programming language when they are surrounded by body text, for example, SELECT and IN-
CLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parame-
ters, source text, and names of installation, upgrade and database tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documenta-
tion.
<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to
make entries in the system.
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .
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These materials are provided by SAP SE or an SAP affiliate company for in-
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SAP and other SAP products and services mentioned herein as well as their
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Accounting and Financial Close (J58_IN) tion and notices.
Appendix PUBLIC 158

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Test Script

SAP S/4HANA - 07-06-23

Accounting and Financial Close (J58_IN)

Accounting and Financial Close (J58_IN)

Accounting and Financial Close (J58_IN)

Accounting and Financial Close (J58_IN)

Accounting and Financial Close (J58_IN)

2.1 System Access

Name (Role) ID (Role) Name (Launchpad Space) ID (Launchpad Space) Log on

General Ledger Accountant SAP_BR_GL_ACCOUNTANT General Ledger Accountant SAP_BR_GL_ACCOUNTANT

Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT

Business Process Specialist SAP_BR_BUSINESS_PROCESS_SPEC Business Process Specialist SAP_BR_BUSINESS_PROCESS_SPEC

Accounting and Financial Close (J58_IN)

Master Data Sample Value Details Comment

Company Code 1810

Chart of Accounts YCOA

Controlling Area A000

Cost Center 18101001

BNM Create Cost Center and Cost Center Group

BNG Create G/L Account and Cost Element

BNH Create Profit Center

Accounting and Financial Close (J58_IN)

2.4.1 Migrate Financial Statement Versions to Global Hierarchies

1. Log on to the SAP Fiori launchpad as a General Ledger Accountant.

Test Test Step Instruction Expected Result Pass / Fail /

3 Back Choose Back. You return to the prior screen.

Note You can also filter by In Progress, Migrated, or Not Relevant.

Accounting and Financial Close (J58_IN)

2.4.2 Replicate Runtime Hierarchy

Step Step Name Instruction Expected Result Pass/Fail/Com-

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

5 Start Make the following entries and choose Step 3:

6 Hierarchy ID Make the following entries and choose Schedule:

Accounting and Financial Close (J58_IN)

2.4.3 Relevant Configuration Steps for Dynamic Reclassification of Receivables/Payables

2.4.3.1 Define Financial Statement Version in Global Hierarchies

In this activity, you define the financial statement version.

Note We deliver and activate the following aging as standard content:

Note We deliver the following Reclassification criteria for Aging S3IRCL:

Note We deliver the following reclassification criteria for Aging SGLOBRCL:

Accounting and Financial Close (J58_IN)

Process Test Step Name Instruction Expected Result Pass / Fail /

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Launch SAP Open Manage Global Hierarchies (F2918).

3 Add Selection Choose Import Hierarchy. The view is displayed.

Financial Statement Version ID: $IN2

Hierarchy ID: <Hierarchy ID>

7 Edit Choose Edit.

8 Hierarchy Choose the Hierarchy tab.

10 Add Selection In the right pane, choose Edit.

Accounting and Financial Close (J58_IN)

11 Timeframe Choose the Timeframe tab.

12 Choose Node Expand the node that is relevant for reclassification.

13 Add Details Assign reclassification criteria required.

Note To display a G/L account in a different node, assign it manually.

14 Save Choose Save.

2.4.4 Set Report Relevancy

Step # Step Name Instruction Expected Result Pass/Fail/Comment

1 Log on Log on to the SAP Fiori launchpad as a Divisional Accountant.

Accounting and Financial Close (J58_IN)

2.4.5 Activate Authorization Check for Approval

2 Save Choose Save.

Accounting and Financial Close (J58_IN)