TH1905

Laboratory Exercise
Event Security
Objective:

At the end of the exercise, the students should be able to:

 Create an event risk management plan.

Materials:

 09 Handout 1
 09 Handout 2
 Pen and paper

Basic Principles:

Before hiring security for an event, several things should be considered including what kind of security personnel
are already on-site. It is crucial to find out how many security personnel are on-site during each shift, how they
are trained, what equipment they have, and consider what other events are going on at the same time to get an
idea of how busy these security personnel might be during the actual event. Event organizers must also evaluate
security needs by considering the following factors:
• Type of event – Outdoor festival, meeting held in a hotel, concert, political event
• Hours of operation – Duration of the event (including ingress and egress), hours of venue or facility,
whether the event materials and equipment will be left unattended overnight
• Type of venue – Hotel, convention center, fairground, city street
• Types of activities – Alcohol, food, VIP presentation (e.g., political or celebrity figures), exercise or active
teambuilding activity (e.g., ropes course, scavenger hunt, etc.)
• Attendees – Number of attendees, age, multicultural, high-profile celebrity or political figure, religion,
dietary issues
• Flow – Number and type of entrance and exits, places where groups may experience bottlenecks
• Insurance and contract requirements – Security personnel requirements in insurance policy or contract,
security personnel requirements by facility
Different types of security personnel can be used in events, depending on the type of the event and other factors
listed above. Some of the types of security personnel that might be considered are:
• Licensed unarmed security guards – This type of security personnel can be used for general patrolling,
emergency response or evacuation, alcohol policy enforcement, door monitoring, or similar “routine”
security issues. They can be useful for meetings or tradeshows.
• Off-duty police officers – This type of security personnel may engage in some of the same services as
the licensed unarmed security guards, but may also be tasked with law and ordinance enforcement,
and executive protection. They should be the only ones armed with weapons, although they may also
be unarmed. They can be used when the risks of loss or breaking the law is higher, such as a jewelry
show or an outdoor block party where alcohol is served.
• Crowd safety stewards – These security personnel are trained specifically to monitor and manage
crowds. They are specially trained for tasks like traffic, parking management, and pedestrian route
management. They may also perform tasks such as registration, ticket distribution and checking, and
serve as greeters or ushers. They can be used for ticketed events like concerts and sporting events as
well.

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 TH1905

Procedure:
1. Go to your respective event committees.
2. Committees must create a risk assessment and analysis appropriate for the type of event assigned to
them. It must cover ingress, live, and egress periods of the event. Refer to 09 Handout 2 for a sample
template.
3. Write your output on a sheet of yellow paper. Committees have 60 minutes to accomplish the activity.
4. After the allotted time, groups must choose a representative to share with the class what they have
come up with. A maximum of seven (7) minutes per group is given for the oral presentation.
5. Written output and oral presentation will be evaluated using this rubric:
CRITERIA PERFORMANCE INDICATORS POINTS
The content of the risk assessment is appropriate for the type of
20
assigned event.
Risk Assessment The risk assessment includes sections for ingress, live, and egress
30
& Analysis periods of the event
Risk analysis is performed by detailing the categories of risks and
40
examples and providing a probability-consequence analysis.
The representative maintained confidence, eye contact with the
Oral Presentation audience, and used clear, audible voice; the length of the 10
presentation is within the assigned time limit.
TOTAL 100

6. Submit your written output after the oral presentation.

References:
Fenich, G. (2015). Planning and management of meetings, expositions, events, and conventions. Essex, UK:
Pearson Education Limited.
Romero, E. (2015). Events management (2nd ed.) Quezon City: Rex Book Store, Inc.

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