Professional Documents
Culture Documents
FRINGE BENEFITS
Definition
Fringe benefits refer to all other benefits or incentives that an employee receives, apart
from their basic salary. These benefits can be in the form of goods, services, or other benefits
provided by the employer to the employee.
The boundary between fringe benefit subject and compensation income subject to regular tax
sometimes overlaps. Based on past rulings, the BIR seemed to maintain the view that
performance-based benefits are compensation income while benefits in the nature of incentive
or perks are fringe benefits. As a safety net, it is therefore best recommended for taxpayers for
BIR rulings on the proper treatment of income in their compensation plans to avoid
inconvenience
Employee Personal Expenses
When an expense takes the nature of an employee personal expense or expenditure and is
paid or assumed by the employer in default of a proximate business necessity, it is a deemed a
fringe benefit in its entirely even if the expense is receipted in the name of the employer.
Hybrid Expenses
When the employer incurs expenses which is purported partly for business and partly for
employee's incentives, only 50% of the expense representing the employee incentives is
subject
to the fringe benefit tax.
1. Housing Benefits in the form of rental accommodation. When an employer leases the a
residential unit for the use of the employee and the business, the rental expense is deemed half
business expense and half fringe benefit to the employee.
2. Allowing the employee free use the business property. When the employer allows its
employee to use business properties, the rental value or
depreciation value of the business property over the period of usage is deemed half business
expense and half fringe benefit to the employee.
The taxable fringe benefits of rank and file employees are exempt from fringe
benefit tax, but are subject to regular income tax as part of compensation income.
Examples:
1. 10 days monetized unused vacation leave credits;
2. Medical cash allowance to dependents of employees not exceeding P750 per semester or
P125 per month;
3. rice subsidy of P1,000.00 or one-sack of rice per month;
uniforms and clothing allowance not exceeding P3,000.00 per year;
Any personnel who do not possess management or supervisory positions are referred to as
"RANK AND FILE EMPLOYEES."
"Supervisory employees" are those who effectively recommend such managerial actions if the
exercise of such authority is not merely routinary or clerical in nature but requires the use of
independent judgement.
"Rank and file employees" means all employees who are holding neither managerial nor
supervisory position.
For the purposes of the fringe benefit tax, fringe benefit means any good, service.
or other benefits furnished or granted in cash or in kind by the employer
individual employees (except rank and file employees) such as, but not limited
the following:
1. Housing benefits
2. Expense account
3. Vehicles of any kind
4. Household personnel, such as maid, driver or others
5. Interest, for the difference between the market rate (12%) and the actual
interest granted
6. Membership fees, dues and other expenses borne by the employer for the
employee in social and athletic clubs or other similar organizations
7. Expense for foreign travel
8. Holiday and vacation expenses
9. Educational assistance to the employee or his dependents
10. Life or health and other non-life insurance premiums or similar account'
in excess of what the law allows
the fringe benefit tax Is a final tax which is withheld by the employer at the source. Thus, the employee
need not report the fringe benefits in his income tax return.
The quarterly fringe benefit tax is due on or before the last day of the month following the quarter in
which withholding was made.
Procedures in Computing the Fringe Benefits Tax
1. Determine the monetary value
*Monetary value refers to the taxable amount of benefits taken home or realized by the managerial or
supervisory employee. The monetary value is presume net of the final tax.
2. Determine the gross-up rate and fringe benefit tax rate applicable for the taxpayer
*The gross up rate is the complement of the fringe benefit tax rate. If the fringe benefit tax rate is 35%
the gross-up rate iss (100% less 35%)or 65% if the fringe benefit tax rate is 25% the gross-up rate is 75%
3.Determine the grossed-up monetary value by dividing the monetary value by the gross-up rate.
4.Determine the fringe benefit tax by multiplying the fringe benefit tax rate to the grossed-up
monetary value.
For purposes of the depreciation value the presumptive useful lives of the property are:
A. 20 years for real properties.
Hence, the depreciation value is computed as 1/20 or 5% of the value of the property.
B. 5 years for movable properties.
Hence the depreciation value is computed as 1/5 or 20% of the value of the property.
Since the fringe benefit tax is paid. Quarterly the valuation and reporting of monetary value is also done
quarterly . in case of use employer properties the reporting of monetary value ceases from the month
the free use is discontinued.
In quarterly reporting for the fringe benefit tax the quarterly monetary value is determined by dividing
the annual value by 4.
1 . Employer leases a residential property for the use of his employee and the said property is
the usual residence of the employee.
Monetary value = 50% of the benefit
Illustration
A sole proprietorship business leases a residential house and lot for the use of his business
manager for P20,000/month.
2. Employer owns a residential property and assigns the same for the use of his employee as
his usual place of residence; the annual value of the benefit is 5% of whichever is higher of the
zonal or assessed value of the land and improvement.
Monetary value = 50% of the annual value of the benefit
Illustration
Chamberly, Inc. allowed one of its unused realty investment costing P3,500,000 with zonal
value of P4,000,000 and assessed value of P3,000,000 to be used by its vice president.
The employer purchases a residential property on installment basis and allows his employee to
use the same as his usual place of residence; the annual value is 5% or 1/20 of the acquisition
cost, exclusive of interest.
Monetary value = 50% of the annual value of the benefit.
This is the same with No. 2 except that the basis is the purchase price of the property.
Illustration
Cotabato Corporation purchased a residential property for the use of its manager. The property
is payable over 11 annual installments of P200,000 including interests but have a cash price of
P2,000,000. For accounting purposes, Cotabato Corporation opted to capitalize the interest and
recorded the P2,200,000 contract price as acquisition cost of the property.
Purchase by the employer of residential property and transfer of ownership in the other name of
the employee, the value of the benefit is whichever is higher of the acquisition cost or zonal
value
Monetary value = 100% of the value of the benefit
Illustration
A non-profit corporation bought a residential dwelling for P5,000,000 and transferred ownership
to its president. The property has P3,000,000 zonal value.
Since there is transfer of ownership, the monetary value is the entire P5,000,000 the higher of
book value (i.e. cost in this case) and zonal value.
Purchase by employer of property and transfer of title to employee for less than adequate
consideration, the value is [(fair market value or zonal value, whichever is higher) less
consideration paid by employee
Monetary value = 100% of the value of the benefit
Illustration
Denzy, a professional practitioner, transferred his residential property in the name of his
managerial employee for P2,000,000. The property has fair value per tax declaration of
P3,400,000 and P5,000,000 zonal value.
Since there is a transfer of ownership (L.e. title), the monetary value is P3,000,000 computed as
P5,000,000 fair value less the P2,000,000 consideration paid.
The 50-meter rule may be relaxed when upon the basis of health or safe requirements such as
in the case of chemical manufacturing, the housing needs to be located at a farther location.
Temporary housing for an employee in a housing unit for 3 months or less (i.e not exceeding
one quarter)
Expense Account
Expenses incurred by an employee but which are paid by his employer or incurred and paid by
employee but reimbursed or advanced by the employer are taxable fringe benefits. The
monetary value is the amount paid by the employer.
Personal expenses of the employee such as groceries for the personal consumption of be
employee and/or his family, if paid or reimbursed by the employer, are taxable fringe benefits
whether or not receipted in the name of the employer.
Fixed and regular RATA are treated as part of regular compensation income and are subject to
creditable withholding taxes, not to fringe benefit tax.
Illustration
Denver Corporation paid for the following expenses which were liquidated by its managerial
employee:
Note: Business telephone bills, office to client transportation and food and beverages for client
visitors are business expenses, not fringe benefits to the manager.
Cash benefit to employee for the purchase of a vehicle, even if the vehicle is partly used in the
business of the employer
Monetary value = 100% of the cash benefit, except when the amount is subject to
withholding tax on compensation
Car benefits that are paid in cash and are subjected to withholding tax on compensation are
subject to regular tax, not to fringe benefit tax. If subject to fringe benefit tax, the monetary value
shall be reported in the quarter of payment.
Purchase of car on installment basis by the employer with ownership placed in the name of the
employee even if the car is used partly for the employer’s business the benefit is the acquisition
cost divided by 5 years
Monetary value = (1/5) or 20% of the acquisition cost
Illustration
An employer purchased a car for P1,000,000 payable in four installments plus 10% interest on
the outstanding unpaid balance of the car.
The entire acquisition cost shall be recognized as monetary value since there is transfer of
ownership but the regulation requires amortization over 5 years. Hence, the employer shall
recognize P1,000,000/5 or P200,000 monetary value annually for five years. For every quarter,
the employer shall report P200,000/4 or P50,000 monetary value until the cost is fully reported
over 5 years.
Employer shoulders a portion and is placed in the name of the employee, even if partially used
in business
Illustration
An employer assisted its managerial employee in purchasing a brand-new car for P4,000,000;
60% of the value is deductible against future salaries of the managerial employee.
The monetary value shall be P1,600,000 computed as P4,000,000 x 40% representing the
portion shouldered by the employer. This will be reported in the quarter the employer’s share is
paid.
Fleet of motor vehicles owned for the use of the business and the employees, the value of
benefit is the cost of all motor vehicles not used for sales, freight, delivery service, and other
non-personal uses divided by 5 years.
Monetary value = 50% of the value of benefit
It should be noted that the cost of motor vehicles not used in business is amortized over 5
years. There being no transfer of title, 50% of the benefit is recognizable as monetary value.
The quarterly recognition of monetary continues until the free usage is terminated.
It must be noted that because of the inherent difficulty of tracing the realization of the fringe
benefits to a particular employee considering the collective enjoyment of the benefit by the
employees (managerial, supervisory, or possibly including rank and file alike), the regulations
simply subjected it to the final fringe benefit tax.
Fleet of motor vehicles leased for the use of the business and the employee, the value of the
benefits is the rental payments for motor vehicles not normally used for sales, freight, delivery,
service, and other non-personal use
Monetary value = 50% of the value of the benefit
Aircrafts including helicopters are deemed solely for business use; hence, they are not subject
to fringe benefit tax.
Yachts whether owned and maintained or leased by the employer are presumed not for
business use; hence, taxable as fringe benefits. If owned or maintained, the value of the benefit
is measured as the depreciation value over 20 years.
Illustration
Assume a corporation acquired a P10,000,000 yacht for the use of its executives.
A yacht is considered immovable by virtue of the fact that it is fixed and cannot be removed from
water. Hence, the 20-year presumptive useful life for real properties is used. If this is leased, the
entire rental payment is the monetary value. Note that the 50% rule is not applied by the
regulation.
Supposing the yacht is purchased and transferred to the name of the executive, the monetary
value shall be the entire P10,000,000.
Interest on Loan at Less than Market Rate The interest forgone by the employer representing
the difference between 12% and the actual interest charged is a taxable fringe benefit.
illustration
EUROPA Cooperative lent its chief executive officer P1,000,000 at a minimal 3% interest rate.
The monetary value shall be computed as follows:
Annual monetary value = (12% - 3%) x P1,000,000 P90,000
Quarterly monetary values =P 90,000/4 P22,500
Membership fees, dues, and other expenses borne by the employer for his employees in social
and athletic clubs or other similar organizations constitute taxable fringe benefits. The monetary
value is the amount paid. Interest on a loan at less than the market rate (currently set at 12%) to
the extent of the difference between the market rate and the actual rate granted. Membership
fees, dues, and other expenses borne by the employer for the employee in social and athletic
clubs and similar organization.
Expenses for Foreign Travel Reasonable business expenses for foreign travel for attending
business meetings and conventions are exempt, such as the following:
1. Inland travel expenses such as food, beverage and local transportation costs
2. Lodging costs in hotel or similar establishment amounting to an average of $300/day or less.
3. Economy and business class airplane tickets
4. 70% of the cost of first-class ticket
Note that 30% of the cost of first-class ticket in foreign travels is considered de minimis. Note
also that the foregoing rules apply only on foreign travels. The cost of domestic travel is
generally considered as reasonable and hence deductible.
Substantiation of Requirements
>It is the needs to be the proof or evidence that the funds were only used for eligible medical
expenses.
>The above rules apply if the expenses were supported by documentations proving the actual
occurrences of the meeting or convention; otherwise, they shall be subject to fringe benefit tax.
Holiday and Vacation Expenses
> Holiday and vacation expenses are taxable fringe benefits if shouldered by the employer.
>The monetary value is the amount paid or shouldered by the employer.
>The amount in the account is updated at the end of each reporting period to reflect the
additional expense generated as a result of employee time worked during the period.
>An educational assistance program is an employee benefit in which an employer pays for an
employee's educational expenses, provides tuition reductions or scholarship grants to an
employee's spouse or dependent children or offers student loan repayment assistance.
>is generally taxable except when it is incurred for the convenience or furtherance of the
employer's business, such as: 375.
Life or health insurance and other non-life insurance premiums or similar amounts in
excess of what the law allow?
1. Employee’s share in the Life Insurance and Retirement Contribution of Regular members is
9% of their Basic Salary while the Employer’s share is 12 % of the same. This is mandated
under section 5 of RA 8291 or the GSIS Charter.
2. Insurance equates to the money that is paid by any person or company/business for availing
of an insurance policy. Income insurance premium amount is influenced by multiple factors and
varies from one payee to another. average group health insurance policy totaled $7,470 a year
for single coverage in 2020. On average, employers paid 83 percent of the premium, or $6,227
a year. Employees paid the remaining 17 percent, or $1,243 a year.
Tax treatment of the total fringe benefits expenses?
The total fringe benefits expenses including the he fringe benefits that expenses is a deductions
expense of the employee against his gross incomes in the computation of his taxable income. It
must be noted that a deductible fringe benefits that that a expenses exist only when the
benefits is paid in cash or in kind.
Accounting entries?
1. Taxable benefits paid for in cash or in kind
Fringe benefits expenses:. XX
Fringe benefits tax expenses:. XX
Cash tax basis of property XX
Fringe benefits tax:. XX