‫بسم هللا الرحمن الرحيم‬

UNIVERSITY OF SADAT CITY - FACULTY OF

COMPUTERS AND ARTIFICIAL INTELLIGENCE

SAVING LIVES: ENHANCING BLOOD BANK SYSTEMS

THROUGH TECHNOLOGY

This project was implemented for the practical part of introduction to

Information Systems.

Documented by:

FATIMA AL ZAHRAA ASHRAF

AYA ALRAHMAN RAGAA

Honorable mentions:

FATMA AHMED RASLAN

GHADEER MOHAMMED

YOUSEF SHAWQI

Supervision:

ENG/ AHMED ABDEL SALAM

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 DEDICATION

We are pleased to extend our sincere thanks to our partners who helped us and
worked with us to make this project and hopefully it will also fit to your liking

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 ACKNOWLEDGMENTS

We are pleased to extend our thanks and appreciation to the supervisor

Eng. Ahmed Abdel Salam and Dr. Asmaa Saad, who were credited with preparing
this project. We also extend our gratitude to the university administration, which had
the greatest role in providing facilities and services to us and the students as a whole.

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 ABSTRACT

We want to develop a Blood Bank System using MS Access. Hospitals have a

blood bank and there are also separate blood banks. Sometimes, they struggle to get
their data back because it was not stored in the right way.

Digitalizing the process would make it much easier to store and retrieve data
whenever needed. A system must be built to keep the data safe and neat.

Using the help of some data experts, A database would be made available for
storing different data that the bank needs, like the donations and the available blood
and the types and etc…

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 TABLE OF CONTENTS

Title Page ………………………………………………………………………….…. i

Dedication …………..…………………………………………………..…………… ii

Acknowledgments ……………………………………………………….……….…. iii

Abstract …………………...…………………..…...…..……………….……….…... iv

GLOSSARY……………………………………………..………………….………... v
List of notations……………………………………………………………………… vi
List of Abbreviations ………………………………………………………………. vii
Project overview………………………………………………………..……..…… viii

Chapter 1: ……………………………………………………………………………1
1.1: Introduction …………………………………………………………………………… 1

Chapter 2: …………………………………………………………………………... 2

2.1: Methodology ………………………………………………………………………….. 2

2.2: Main work ……………………………………………………………………………. 2

Chapter 3: ….……………………………………………….……………………… 3

3.1: Problem Definition ……………………………………………………………………3

3.1.1: Tables ………………………………………………………………………….3

3.1.2: Relationships …………………………………………………………………..5

3.1.3: Queries …………………………………………………………………………6

3.1.4: Forms …………………………………………………………………………..8

3.1.5: Reports …………………………………………………………………………10

Conclusion …...………………………………………………………………….….12

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 GLOSSARY

Abbreviation Definition
ERD Entity Relationship Diagram
DBMS Database Management System

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LIST OF NOTATIONS

Symbol Meaning

Entity

Attributes

Relationship

Arrow

Primary key

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 LIST OF ABBREVIATIONS

Abbreviation Stands for

doc Doctor
sns Social Security Number
pw Password
dob Date of Birth
dod Date of Donation
dor Date of Request
bt Blood Type
cd Chronic Disease
BP Blood Preassure

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 PROJECT OVERVIEW

This project is a database for an Blood Bank System , and we have used
MS Access to create this database. This project was built based on the data
given by the client and the purpose of this database.

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 CHAPTER1

1.1: INTRODUCTION

Definition of Database:

A database is an organized collection of structured information, or data,

typically stored electronically in a computer system. A database is usually
controlled by a database management system (DBMS).

What is a database management system (DBMS)?

A database typically requires a comprehensive database software program

known as a database management system (DBMS). A DBMS serves as an
interface between the database and its end users or programs, allowing users
to retrieve, update, and manage how the information is organized and
optimized. A DBMS also facilitates oversight and control of databases,
enabling a variety of administrative operations such as performance
monitoring, tuning, and backup and recovery.

MS Access:

It is a database management system (DBMS) from Microsoft that combines

the relational Access Database Engine (ACE) with a graphical user interface
and software-development tools.

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 CHAPTER 2

2.1: Methodology:
We will speak about this project in three points:

A: Understand Database very well

B: Learn to use MS Access Basic

C: Taking information from the client and then converting it to ERD and schema .

D: Create reports and forms and queries According to the customer's desire.

2.2: Main work:

In this project, we designed a database for a Blood Bank System based on the
information that the client gave us. We made the relationships between the tables, based
on ERD, Schema, which is related to the work.

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 CHAPTER 3

3.1: Problem Definition:

We want to develop a Blood Bank System using MS Access. Hospitals have a blood
bank and there are also separate blood banks. This system works according to the
following:

There are 4 main blood groups (types of blood): A, B, AB and O. Donors donate a
specific blood type . This system is supposed to make it a much simpler and easier
process for the doctors to insert the donors’ data and also have access to blood supply
requests that patients need in the hospital.

3.1.1: Tables:

A table is an object that is used to define and store data. When you create a new table,
Access asks you to define fields which is also known as column headings. Each field
must have a unique name, and data type.

Tables contain fields or columns that store different kinds of data, such as a name or
an address, and records or rows that collect all the information about a particular
instance of the subject, such as all the information about a customer or employee etc.

You can define a primary key, one or more fields that have a unique value for each
record, and one or more indexes on each table to help retrieve your data more quickly.

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 These two tables show each donor’s personal data (like name, ID, SNS, etc..) as
well as their donation data (their blood type, chronic diseases, donated units, etc..).

This table shows the doctor’s data so they can use the login form (down below) to
get access to the database. Their names, IDs, SNSs and of course passwords are stored
in this table so they can check into the database.

And the table right here is supposed to show the patients, as this system is designed
for a hospital. Their data is all stored here like their names, IDs and of course blood
type in case of emergencies, as well as other data about them. 4
 And lastly, the requests table which they can use to insert if there’s any shortage in
a specific blood type that might be needed for a specific patient.

3.1.2: Relationships:

The main feature of relational databases is relationships. Different relationship types

control how the data and tables relate to one another. Establishing links between tables
through relationships makes this database type unique, and knowing how relationships
work helps broaden database modeling capabilities.

A connection between a parent table and the child table exists by referencing the
parent's primary key. The reference's behavior defines the relationship type between
two database tables.

A relational database implements three different types of relationships:

1. One-to-one (1:1)

2. One-to-many (1:N)

3. Many-to-many (N:N)

A line connecting two tables represents a relationship, while the symbols on the line's
end represent the exact relationship type.

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 The relationships between the tables in the blood bank database.

3.1.3: Queries:

A query is an object that provides a custom view of data from one or more tables.
Queries are a way of searching for and compiling data from one or more tables. Running
a query is like asking a detailed question of your database.

You can define queries to Select, Update, Insert, or Delete data. You can also define
queries that create new tables from data in one or more existing tables.

Query about the accessed doctors.

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 On the left: query of the amount of blood available of each blood type.

On the right: query of the donor’s chronic diseases.

Query of the requested blood and the amount and the patient its requested for.

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3.1.4: Forms:

A form is an object in a desktop database designed primarily for data input or display
or for control of application execution. You use forms to customize the presentation of
data that your application extracts from queries or tables.

Forms are used for entering, modifying, and viewing records.

Login form that doctors use to get to the Main Screen. (Next form)

The main form that holds all the functions of the database accessed by doctors.

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 On the left: The form used for donor’s data entry.

On the right: The form used for donation’s data entry, which opens right after entering
and saving donor’s data.

On the left: The form used to enter a patient’s data.

On the right: The form used to add a new request.

------------------------------------------------

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3.1.5: Reports:

A report is an object in desktop databases designed for formatting, calculating,

printing, and summarizing selected data. You can view a report on your screen before
you print it. If forms are for input purposes, then reports are for output.

Anything you plan to print deserves a report, whether it is a list of names and
addresses, a financial summary for a period, or a set of mailing labels.

Reports are useful because they allow you to present components of your database
in an easy-to-read format. You can even customize a report's appearance to make it
visually appealing.

A report expressing the data in the donation query.

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A report expressing the data in the donors’ chronic diseases query.

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 CONCLUSION

After everything has been digitalized, processes has been quite faster.
Communication, data collection and organization, international transactions and many
more.

The project that has been displayed previously should make dealing with the process
of blood bank management much easier. Not the perfect system, but good enough to
help keep the data neat and safe.

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