DEMI OFFICIAL LETTER

INTRODUCTION
 Horizontal Communication

 For personal attention of the Competent Authority/

concerned officer

 Friendly language

 Don’t mention ‘Shri’ / ‘Smt’ against the name of the

sender/initiating officer.

 ‘Dr.’ should be written.

 Principal Controller of Defence
S K Das, IDAS Accounts (Officers)
Jt. CDA Golibar Maidan
Pune 411 001
Ph: 020 26452345
DO No. xxxxxxxxxxxxxx Date: March 2023

Dear

I am writing to you regarding ……………………..

I am writing this regarding ……………………..
I am writing to you with reference to your DO letter ………

With ………
Yours ……..
Shri XYZ, IDAS
Jt. CDA Sd/-
PCDA(SC)
Pune – 411 001
 It is requested that ………… will be replaced by
………….

I would request you ………. OR I request you ………..

A copy of the letter is forwarded herewith

………… will be replaced by ………..

I am forwarding a copy of the letter……….

 QUESTION:
 It is observed during the audit of TA/DA/LTC claims
received in Transportation Section of PCDA(SC) that in
most of the cases, the claims are not being preferred in
prescribed format and also the mandatory supporting
documents required to be submitted with the claim are
many a times missing. As a result maximum claims are
being returned with observation.
 The matter has got worsen with the restrictions issued
vide MoF, DoE OM dated 31.12.2021 regarding booking
of air tickets on official duty.
 PCDA(SC) wants to write a DO letter to the CE, Pune
zone highlighting the above issues.
 Assume that you are AAO (T) in PCDA(SC) Pune. Put
up a draft DO letter from PCDA(SC) to CE, Pune Zone.
THANK YOU!