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10 1108 - MD 02 2015 0063
10 1108 - MD 02 2015 0063
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Abstract
Purpose – The purpose of this paper is to examine the effect of workload on quantitative and
qualitative job performance. Different levels of workload can affect performance of employees, and it is
important for firms to assess the effect of this in order to improve capacity decisions. The literature is
not entirely clear on the relationship and calls for further empirical evidence on that matter.
Design/methodology/approach – The study uses field data from a mid-sized grocery supplier. In
total, 9,210 observations of 27 employees over three years and eight months are analyzed with different
statistical models. Employees all work in the same department so that it is a very homogenous data set.
Findings – Results show that there is an inverted U-shape relationship between workload and
performance. Output of employees increases up to a certain point after which it decreases. Similarly,
the quality of performance is highest under moderate levels of workload, which provides evidence
against a tradeoff between quantity and quality.
Research limitations/implications – The study uses a unique set of data from one firm, which
limits generalizability, but adds to an important stream of literature.
Practical implications – Results show how workload has a direct effect on performance. Consequently,
firms need to balance the workload in order to be able to maximize the performance of their employees.
Originality/value – Despite the relevance of the topic, there is hardly any empirical evidence on the
relationship between workload and performance. This study thus contributes to the management literature
and provides significant evidence on an inverted U-shape between workload and quantitative performance.
Keywords Performance, Workload, Quality, Quantity
Paper type Research paper
Introduction
The purpose of this study is to examine the effect of workload on performance of
individuals and to investigate the relationship between workload and the quantity and
quality of output. The concept that employees are a company’s best asset is put forward
by many firms and management is interested in high productivity and quality. Employee
job performance is therefore one of the most relevant variables which have been examined
in the past decades in management theory and in research (Jex, 1998; Lepine et al., 2005;
Kahya, 2007). Combinations of diverse predictor variables such as gender and age
(Waldman and Avolio, 1986), personality (Day and Silverman, 1989), working hours
(Shepard and Clifton, 2000), contract status (Chu and Hsu, 2011) or working conditions
(Kahya, 2007) influencing job performance have been investigated in performance
evaluation literature. Results of this literature are mixed and there is still no clear evidence
on the relationship between workload and performance. Further, firms and employees are
often confronted with the tradeoff of increasing output or focussing more on quality,
as these two dimensions are typically substitutes of effort, i.e., providing more output as Management Decision
employee reduces the time available to spend on increasing the quality of the output. Vol. 53 No. 10, 2015
pp. 2377-2389
Based on a unique data set with production workers this study examines in detail © Emerald Group Publishing Limited
0025-1747
the relationship between workload on employee job performance, measured both in DOI 10.1108/MD-02-2015-0063
MD terms of quantitative output and output quality. Daily performance observations of
53,10 27 employees over a period between January 2011 and August 2013 are used, resulting
in more than 9,000 observations.
Results of the analysis show that there is an inverted-U relationship between
workload and performance, that is, output per employee increases with increases in
workload up to a certain level of workload after which output per employee decreases
2378 significantly. Further, the relative number of quality problems is lowest under
moderate levels of workload, but high at low and high levels of workload, suggesting
an inverted-U relationship between workload and output quality. That is, high
quantitative output is associated with high-quality performance.
This study contributes to the literature in several ways. Unlike most preceding
studies on the relationship between job stress and performance this study analyses
field data. Results add to the body of literature in the field of goal-setting and
performance pressure and can help to clarify the so far mixed evidence on the
relationship between performance pressure and performance. Further, there is also an
inverted-U relationship between quantity and quality of output, suggesting that it is
necessary to have a certain level of workload in order to stimulate optimal performance.
Results of this study have also direct managerial implications. Very busy periods as
well as quite periods can mean lower efficiencies.
The remainder of this study is as follows. The next section reviews the literature and
develops the testable hypotheses. After that the research method, sample selection and
research measures are described. That section is followed by the analysis. A discussion
and conclusion are the final section of this study.
H2. There is no relationship between the quality of output and the quantity of output.
Research method
Archival data of a company is collected from a period of three years and eight months
from January 2010 until August 2013. In order to avoid the usage of falsified and
subjective data for the analysis, no self-reported data are used, but objective data
recorded by a computer system. Workload, time as well as performance will be
measured by considering solely objective measures, such as productivity, amount of
complaints, working hours, age, and employment type. In addition, employees are
exposed to real and natural working situations, which decrease the chance for bias in
contrast to laboratory settings which tend to be biased due to the participants’
knowledge of the study.
To test the hypothesis, changes in employee performance need to be identified. Data
are obtained from one single department of a company and from only one task
performed by the employees. Working conditions remain the same for all sample Relationship
employees throughout the sample period. This ensures a high accuracy, comparability, between
and reliability of the study.
workload and
Sample company performance
Data were collected from employees working in the logistics department of a mid-size
grocery B2B supplier. The company has been founded 15 years ago and is located in 2381
Germany. One of the core competencies and principles of the company is besides its
excellent service and quality, a fast delivery service of grocery products to its clients in
Germany and Benelux.
The grocery industry is an ideal setting because high fluctuations in workload occur
throughout a year. Peak times for high amounts of orders can be recorded especially
before Christmas and Eastern. So such a setting in a fluctuating industry makes it
possible to identify changes in the amount of workload and the corresponding effects
on job performance of employees.
Productivity data (quantitative performance) of each employee are recorded
automatically in detail, as well as customer complaints data which can be traced back
to each employee responsible for a particular order (qualitative performance). Such
detailed recording on employee level allows identifying changes in their performances.
Furthermore, the logistics departments represent in this case a of physical and
mental work. Some work is done physically, however, most of the work is considered to
be mental work. Forklifts are used to transport and position boxes and pallets in the
warehouse in order to store them in the right locations or place them for delivery into
trucks. Only the scanning and checking of products is done manually by employees,
which requires physical work.
The tasks which need to be fulfilled remain constant all the time. During peak
periods the only aspect which changes, is the amount of boxes the employees need to
process, however, the nature of the task to process the boxes does not change. Thus, it
constitutes an appropriate setting to really identify changes in job performance during
different order amount periods and make them comparable. If task nature was changed
enormously it would be difficult to identify employee performance changes and it
would be even more difficult to compare outcomes.
Sample characteristics
The sample which has been taken for the analysis consists of n ¼ 9,210 cases from 27
employees between the age 21 and 55, whereas the main sample portion (46.2 percent) is
between the ages of 30 and 40 years. In total, 35 percent of the employees are 40-50 years
old, 12 percent are 20-30 years, and 7 percent are above 50 years. All employees from this
logistics department are male and are experienced workers as they have been working
for the company for at least five years, except for those who entered the company during
the sample period. The job and tasks to be fulfilled in this logistics department are the
same for all employees working there. A computer randomly chooses which employee
receives which order to process, so that the luck of draw decides which employee receives
the bigger orders which may be faster to process. In addition to a salary a variable
payment of €0.06 is paid per processed box to the employee who has processed the box.
Thus, an employee who processed 100 boxes, receives 100 × €0.06 ¼ €6.00 variable pay.
A box is defined as a package of a grocery product. It may be a package containing six
bottles of wine, but it also may be a package containing 20 frozen bags of vegetables or a
package containing 50 bags of instant soup. Thus, size and weight of boxes may vary,
MD however, variable payment always remains identical. Further, processing of boxes is not
53,10 limited to constraints of a supply chain. Boxes that are ordered can always be processed.
This is a necessary condition for this study as the performance might be affected then by
limitations of the work processes and not the human physical and cognitive limitations.
Measures
2382 It was possible to obtain company record data from the period January 2010 until
August 2013 (all data recorded on daily basis) containing the following information:
employee names, employee age, per employee: boxes processed per day, per employee:
working hours per day, customer complaints received that can be traced back to the
employee who was responsible for the order and the processed boxes, amount of orders
received per day (demand).
Performance
In this study, job performance is defined as quantitative and qualitative performance.
Quality of performance includes the fact how well the job has been done, and quantity
includes the volume of the output produced by the individual (Viswesvaran et al., 2002).
This can be measured and analyzed with the obtained company data. The quantitative
performance can be measured by analyzing the amount of boxes processed per time
unit per employee (daily boxes processed by employee/daily hours worked in sample
department), which is an efficiency measure indicating the number of boxes processed
given a certain period of time. Quality of job performance is measured by the daily
amount of customer complaints received per employee per box processed.
Results
Descriptive statistics
The sample consists of 9,210 cases from 27 employees. In total 62 percent of cases belong
to the medium order amount period, whereby only 12 percent to low and 25 percent to
high. Of all cases there are 73 percent complaints-free, 27 percent show 1 – 5 complaints.
Relationship
Descriptive statistics are described in Table I. between
workload and
Models
Hypotheses are tested with two models. Given that the data are longitudinal data, the
performance
models are tested with a clustered regression analysis. Clustered regression analysis
takes into account multiple observations over time and the possible correlation of 2383
individual observations (for a discussion see Petersen, 2009). In line with prior research
using time-series data, clustered regression analysis is an adequate technique for the
analysis of this data (Petersen, 2009). The first model (Model 1) is a clustered regression
containing boxes/hour as dependent variable:
where Boxes/hour is the number of boxes processed per hour by an employee, dLow is a
dummy variable that equals one for a low-order period and zero otherwise, dMedium is
a dummy variable that equals one for a medium order period and zero otherwise, age
is the employee age in years, and Workhrs is the total number of hours an employee is
working in the job on that day. The reason for these two control variables is that age
could possibly influence the productivity of employees, so that results could be driven
more by age than by job workload. Further, short or long days can have an influence
on the efficiency of the employee’s output. For reasons of clarity, the model is also
tested without the two control variables, and results are reported untabulated in the
next section.
The second model (Model 2) is a clustered logistic regression model with Complaints
as dependent variable, where one equals at least one complaint for a particular day for
an employee and zero no complaint on a particular day for an employee:
where variables are specified as in Model 1. If the coefficient for the variable Boxes/hour
is significant, H2 has to be rejected. Here as well, the two control variables could
possibly affect the dependent variable. Similar to Model 1, the model is tested also
without these control variables and results are reported in the next section.
Hypotheses testing
Results of the models are provided in Table II. The relationship between the order
period and the dependent variable of Model 1 are shown in Figure 1. As can be seen in
the figure, the relationship looks like an inverted U-shape, suggesting a low
performance in high order periods and low-order periods, but peak performance at
medium order periods.
150
145
Boxes processed per hour
140
135
130
125
120
Figure 1. 115
Relationship between 110
workload and 105
quantitative 100
performance Low Medium High
Workload
Table II, Panel A, shows the results for the first model (Model 1) with quantitative
performance (box/hour) as dependent variable. Results confirm statistically the shape
of the relationship between workload and quantitative performance (Figure 1). In
particular, the coefficients of the variables dLow and dMedium are positive and
significant (α1 ¼ 16.95, p o 0.01; α2 ¼ 30.18, p o 0.01). Based on this, the hypothesis of
no relationship between workload and (quantitative) performance must be rejected. In
particular, quantitative performance is significantly larger at low levels of workload,
peaks at medium levels, and is lowest in periods of high workload. There is thus a
pattern of an inverted U-shape of the relationship between job workload and
quantitative output. Results are robust to a model specification without control
variables, specified as: Boxes/hour ¼ α0 + α1 dLow+α2 dMedium + ε[1].
Figure 2 shows the relationship between the number of boxes per hour and the Relationship
number of complaints per box processed. The relationship is negative, which is first between
evidence against H2.
Results for Model 2 are shown in Table II, Panel B. Whereas in Figure 2 shows a
workload and
continuous variable of output quality (number of complaints per box), the model to test performance
the relationship between quantity and quality uses a dummy variable in order to see
effects of the independent variable better[2]. Statistical results of the logistics 2385
regression indicate that higher output, measured as boxes processed per employee
per hour is negatively associated with customer complaints (α1 ¼ −0.08, p o 0.01). That
is, more boxes processed per hour are associated with a significantly lower likelihood of
a customer complaint on a day. Even though the coefficient is small, it is economically
significant as the dependent variable is a dummy variable and the independent
variable varies sufficiently high. Based on these results, H2 can thus be rejected.
Results are robust to a model specification without control variables: Complaints ¼ α0 +
α1 Boxes/hour + ε[3].
Based on the finding that quantitative output is highest under medium levels of
workload, and lower under low and high levels of workload, the quality of output is
thus also highest under medium levels of workload.
0.006
0.005
Complaints per Box
0.004
0.003
0.002
0.001
Figure 2.
0 Relationship between
50 100 150 quantity and quality
Boxes handled per hour
MD prior research, results offer several implications for managers. One of the most
53,10 important implications refers to job design. Managers should try to find a balanced
workload for their employees in order to maximize the quantitative performance and to
keep quality problems low. Too high and too low workload leads to decreases in
quantitative performance. A well-established HR controlling system might help to
balance the workload. To handle workload careful scheduling of work flow is
2386 necessary as well as technological innovations to allow workers to handle time-
pressured high order amount periods (Shaw and Weekley, 1985).
This study is subject to certain limitations. The first limitation of this study is the
restricted sample. Another limitation is the simplification of various aspects considered
in this study. Job performance is defined as task performance measured by quality and
quantity whereby task performance has been reduced to one single task in the logistics
department to enable comparisons and identify changes. In reality, performance is a
multidimensional construct whereby many other crucial factors may play a significant
role. As for instance Kahn and Byosiere (1992) or Kahya (2007) state, absenteeism
might also play a role, as well as injuries or environmental conditions in the company.
Thus, changes in employee performance might not only be caused by the variables
presented in this current study, but also by other factors, which have not been
considered here. Performance changes might also occur due to intra-group relations.
The performance of one employee may influence the performance of other employees in
the group. So, stressors at the individual-level may be linked to group-level or
group-level factors influence individual-level. Therefore, for future studies it may be
recommended to consider performance as a more complex construct. Such factors as
intra-group relations may be of interest in terms of the effect on performance for future
research. Further, different personalities of workers are not considered (Anderson,
1976). Each single employee might have a different reaction to workload and might feel
more or less stressed by a given level of workload. This might be taken into account for
future research.
Notes
1. Analysis of this model provides coefficients of α1 ¼ 15.64, p o 0.01, and of α2 ¼ 28.71,
p o0.01. Results are thus robust to a model specification without control variables.
2. Results are also robust when the dependent variable is a continuous variable.
3. Analysis of Model 2 without control variables provides a coefficient of α1 ¼ −0.06, p o 0.01.
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