VOUCHERS IN TALLY

A voucher is a document that contains details of a financial

transaction and is required for recording the same into the
books of account.

Types Of Vouchers In Tally.ERP 9

In tally, there are essentially two kinds of vouchers- Accounting
vouchers and Inventory vouchers.

Tally Accounting Vouchers

1. Sales Voucher

You keep track of sales entries every time you make a sale of a service or
product. The sales voucher is used to document the sales in a tally.

In tally, it is among the most commonly used vouchers of accounting.

Invoice mode and Voucher mode are the dual accounting modes available
under sales vouchers.

Either one can suffice. Under Invoice mode, you can take a printout of your
invoice for the client. You can enter a transaction in Voucher mode for
statutory purposes without having the invoice sheet printed out.

Tally ERP 9 is a software high in adaptability. With the Toggle button, you
can switch the transaction mode, and your display will be modified with the
necessary details, making it more user-friendly.
List all of the things you provide with full details, such as specifications of
units, price, and quantity. If GST computations are relevant to you, you can
also turn them on and calculate GST using Tally.

2. Purchase Vouchers

You create a purchase entry every time you avail of a service or buy a
product. This is documented in the tally via the purchase voucher.

Also said to be among the most commonly used vouchers. Similar to the
sales voucher mentioned above accounting has two modes under
purchase vouchers: voucher mode and invoice mode.

You are free to use any one of the two, whatever you deem appropriate.
You can take a printout of the invoice sheet you issued/issued by the party.

Transactions can be entered under Voucher mode for statutory purposes,

and these need not be printed. Users can also modify the transaction
mode, much like in Tally’s sales voucher.

3. Payment Vouchers

Tally has all of the features needed to complete this payment transaction.
You can access all of the relevant information, such as the bank name,
instrument number, available balance, and so on. You may also take a
printout of the cheque after the payment voucher is updated with the
information.

To access the cheque list that must be printed, simply navigate to ‘Banking’
in the software and select ‘Cheque printing’.

Approximately 500 Indian banks and other nations are supported by Tally
ERM9. You may share the receipt for updation with your vendor when the
payment has been received.
4. Receipt Voucher

You can document the transaction using the receipt voucher after the
payment is received. You will also get notified about any outstanding
payments from your customers.

After receiving payment, you can immediately enter the information and
keep track as well as choose a mode for payment, such as cash or cheque.
Receipt Vouchers allow you to maintain transparency of sales between you
and your customers.

5. Contra Voucher

A contra voucher comes in handy when anyone or both sides of entry have
involvement of cash, bank, or multiple banks.

It is used to document any cash deposit, withdrawal, or transfer between

the various types of accounts in accounting available on Tally. You may
also create a cash deposit slip that specifies the monetary denominations
used in the process.

6. Journal Voucher

A multi-purpose voucher, a Journal voucher can be used to document

sales, purchases, and depreciation. It also allows adjustment entry in Tally
ERM9.

Like the others in the lot, Journal Voucher is available in both accounting
and inventory modes. The inventory model allows entries pertaining to the
movement of goods.
7. Credit Note Voucher

A sales return transaction can call for a Credit note entry. Under usual
circumstances, this voucher comes deactivated by default.

By hitting F11 and customizing features in invoicing, you can activate the
credit note voucher. To maintain a record of these transactions, you can
make use of the original sales invoice against which this entry is passed.

Upon choosing a party you will land upon the window that will display the
list of invoices against which the credit note voucher is used.

8. Debit Note Voucher

You can pass debit and credit note entries whenever there is a purchase

return transaction or sale.

The activation process begins by hitting the f11 button and configuring its
features. The original purchase invoice against which the entry is passed
can be used as a point of reference to enter a record of such transactions.

You can access the list of invoices against which the debit note voucher is
applied by simply selecting the name of a party. Like many others on the
list, a debit note voucher can be obtained in invoice mode or voucher
mode.

Tally Inventory Vouchers.

1. Physical Stock Verification Voucher.

This voucher is employed to keep track of an organization’s inventory. In most cases,

companies calculate physical stock verification on a regular basis and make a log of it
via the voucher. This serves to retain inventories under control.
You can include the following information: quantity, name, rates, batch/lot number, go
down, expiration date, production date, and more. It’s simple to figure out which go
down holds how many and what kind of commodities.

This can benefit managers in making decisions and keeping track of numbers in
physical inventories and accounting records.

2. Material In And Out Voucher

This is frequently utilized by organizations that hire people. It facilitates the

management of inventory received and sent by an employee.

By hitting F11 and adjusting features, you may trigger this voucher. For improved
record-keeping, you can provide information such as the item’s name, price, and
quantity.

You may keep track of how long the products were with the employee and the time of
delivery. This is also required for GST compliance.

3. Delivery Note Voucher

The voucher is intended to maintain records of when products are delivered.

Also commonly known as a Delivery Challan.

The voucher offers other functionalities, such as the option to insert the dispatch
document number, vehicle number, bill of lading number, and other information.