32 Arturo Drive, Bagumbayan, Taguig City, Philippines 1630

Document No :
ADMINISTRATION
Revision :
Date Effective :
SAFETY & SECURITY
Total Pages :

Emergency Preparedness
Monthly Emergency Equipment Inspection Policy

Date Effective: Page 1 of 5

This document is proprietary and confidential.
No part of this document may be disclosed to third parties or used without prior consent from Century Pacific Food, Inc. - Dairy
 32 Arturo Drive, Bagumbayan, Taguig City, Philippines 1630

ESTABLISHMENT OF DOCUMENT AND HISTORY OF CHANGES

Rev Revision Page/s Prepared Reviewed Approved

Reason
No. Date affected by/Date by/Date by/Date
Establishment of new
0 N/A N/A Roland Mago / Melanie J. Arlene A.
document
June 23, 2023 Tan Librella

Date Effective: Page 2 of 5

This document is proprietary and confidential.
No part of this document may be disclosed to third parties or used without prior consent from Century Pacific Food, Inc. - Dairy
 32 Arturo Drive, Bagumbayan, Taguig City, Philippines 1630

1.0 Policy Statement:

At Century Pacific Food Inc.- Dairy Division, we prioritize the safety and well-being of our
employees, visitors, and assets. To ensure the functionality and availability of emergency
equipment, we have implemented a Comprehensive Monthly Emergency Equipment
Inspection Policy. This policy outlines the procedures and responsibilities for conducting
regular inspections of emergency equipment throughout our premises.

2.0 Scope:

This policy applies to all areas and facilities within Century Pacific Food Inc.- Dairy Division. It
covers all emergency equipment, including but not limited to fire extinguishers, fire alarms,
emergency lighting, exit signs, first aid kits, eye wash stations, safety showers, evacuation
plans, and personal protective equipment (PPE).

3.0 RESPONSIBILITY

 Health and Safety Department/ Facility Management/ Maintenance Team:

The designated department shall be responsible for overseeing and coordinating the
monthly emergency equipment inspections.

 Inspectors:
Trained and authorized personnel, appointed by the [Health and Safety Department/
Facility Management/ Maintenance Team], will conduct the inspections.

 Department Managers/ Supervisors:

Department managers or supervisors shall ensure that their teams support and
facilitate the inspections as required.

4.0 Policy Guidelines:

Inspection Schedule:
a. Emergency equipment inspections will be conducted on a monthly basis as a minimum
requirement.
b. The specific inspection schedule for each type of emergency equipment will be determined
based on regulatory requirements, industry best practices, and manufacturer
recommendations.
c. Inspection schedules will be communicated to designated personnel responsible for
conducting the inspections.

Date Effective: Page 3 of 5

This document is proprietary and confidential.
No part of this document may be disclosed to third parties or used without prior consent from Century Pacific Food, Inc. - Dairy
 32 Arturo Drive, Bagumbayan, Taguig City, Philippines 1630

Inspection Procedures:
a. Designated personnel, trained in emergency equipment inspection procedures, will be
responsible for conducting the inspections.
b. Inspections will follow documented checklists specific to each type of emergency
equipment.
c. Inspectors will conduct thorough visual inspections, functional tests, and verification of
expiration dates (where applicable).
d. Inspections will cover accessibility, visibility, condition, proper functioning, appropriate
signage, and compliance with regulatory requirements.
e. Any observed deficiencies, damages, or non-compliance issues will be documented and
reported to the appropriate personnel for prompt corrective action.

Corrective Actions:
a. Identified deficiencies or non-compliance issues will be addressed through appropriate
corrective actions.
b. The responsible department or individual will be notified of the findings and required to
take corrective measures within a specified timeframe.
c. Documentation of corrective actions taken will be maintained for auditing purposes.

Training and Competency:

a. Personnel responsible for conducting emergency equipment inspections will receive
appropriate training and guidance on inspection procedures, standards, and safety protocols.
b. Regular refresher training and updates will be provided to ensure ongoing competency.

Recordkeeping:
a. A comprehensive record of all monthly emergency equipment inspections will be
maintained.
b. Inspection records will include inspection dates, inspection results, identified issues,
corrective actions taken, and the names of inspectors.
c. Records will be securely stored and easily accessible for review by authorized personnel and
regulatory authorities.
d. Inspection records will be retained for a specified period in accordance with applicable
regulations and internal policies.

Compliance and Auditing:

a. The Health and Safety department or designated personnel will periodically conduct audits
to ensure compliance with this policy and applicable regulations.
b. Audit findings will be used to improve emergency preparedness, address any identified gaps
or deficiencies, and implement corrective actions.

Date Effective: Page 4 of 5

This document is proprietary and confidential.
No part of this document may be disclosed to third parties or used without prior consent from Century Pacific Food, Inc. - Dairy
 32 Arturo Drive, Bagumbayan, Taguig City, Philippines 1630

Communication and Reporting:

a. Regular communication and awareness programs will be conducted to educate employees
about the importance of emergency equipment inspections and their roles in reporting any
concerns or deficiencies.
b. A clear reporting mechanism will be established to allow employees to report any
emergency equipment issues or malfunctions promptly.

Review and Amendment:

a. This policy will be periodically reviewed to ensure its effectiveness, relevance, and
compliance with changing regulations, industry best practices, and internal requirements.
b. Amendments may be made as necessary, and all affected personnel will be informed of any
updates.

5.0 Enforcement:

Non-compliance with this policy may result in disciplinary action, as per our company's
disciplinary procedures.

6. 0 Approval:

This policy is approved by Century Pacific Food Inc.-Dairy Division management and is
effective as of 15th of July 2023.

Date Effective: Page 5 of 5

This document is proprietary and confidential.
No part of this document may be disclosed to third parties or used without prior consent from Century Pacific Food, Inc. - Dairy