Hosur Public School

Chapter: Digital Documentation (Advanced)

Class Test Class X Create Apply Styles

1. When you open OO Writer you get ________ settings.

Answer: Default
2 A ___________ contains a list of different styles in style and formatting window in OO Writer.
Answer: Style Category
3 The shortcut key to open style and formatting dialog box is ________.
Answer: F11
4 To add a your own styles in OO Writer style category use __________ option.
Answer: Create new style
5 The __________ button allows you to use style on contents of document.
Answer: Fill Format
6 Which of the following is an option of formatting?
1.       Save
2.        Margins
3.        Mail Merge
4.        Export file
7 This option allows to apply different kinds of formatting to newly created styles:
 
1.  Alter
2.  Update
3. Modify
4. None
8 Which of the following option allow you to add styles from another document?
 
1. New from selection
2.  Update style
3. Load Style
4. Fill Format
9 Which of the following is not a button of styles and formatting window of OO Writer?
 
  Character style
 Frame Style
 Paragraph Style
 Border Style
10 Which of the following is not an option of paragraph formatting?
 
 Alignment
 Dropcap
 Margins
 Indents

11. What is a style?

12. How to create a new style in OO Writer?
13. Write steps to apply different formatting to newly created styles.
14. Write steps to load Style from an existing document.
15. How to create a style using drag and drop?

Objective type questions

1. Which of the following is one of the way to insert a picture in OO writer document?
1. Drag and Drop from the folder or directory where the picture is saved
2. Insert picture online
3. Insert from your mobile
4. None of these
2. The ____________ keys allow to link the picture file instead of embedding while dragging the
image.
3. To insert picture from the file using menu bar click on _________ > __________ >
________________ option in OO writer.
4. Which of the following option display a thumbnail of the selected image on right in insert picture
dialog box?
1. Thumbnail
2. Preview
3. Link
4. Display Picture
5. You cannot insert a picture from a scanner directly in Open Office Document. (True/False)
6. To open built-in image gallery of Open Office click on ________ > _________ option.
7. By default, the picture gallery is docked below the writer workspace. (True/False)
8. Which of the following option is the correct option to open the picture toolbar?
1. File > Toolbar > Picture
2. Insert > Toolbar > Picture
3. View > Toolbar > Picture
4. Insert > Picture > Show Toolbar
9. The ________________ and _________________ additional toolbars can be also used to modify
the images for corrections and to obtain special effects.
10. Which of the following option is not available in graphics mode in the picture toolbar?
1. GrayScale
2. Black/White
3. Watermark
4. RGB
11. You can apply a mirror effect to your picture in Open Office. (True/False)
12. The _________ option softens the contrast of the image inserted in the open office document.
13. Which of the following increases the contrast of the image inserted in the open office document?
1. Invert
2. Smooth
3. Solarization
4. Sharpen
14. The remove noise option removes the single pixels from the image inserted in Open Office
Document. (True/False)
15. The _____________ option mimics the effect of too much light in the inserted picture in OO
document.
16. Which of the following filter option allows to simulates the effects of time on the picture inserted
in OO document?
1. Solarization
2. Aging
3. Posterize
4. Pop Art
17. The ______________ option is particularly useful when creating a watermark or when the image
in background.
 18. Which of the following option allows to crop produces enlargement, shrinking or distortion of
the image?
1. Keep scale
2. Keep image size
3. Keep cropping
4. Keep original
19. To retain the original proportions of the graphic, do _________________ one of the corner
handles then drag.
20. Which of the following option is not provided by OO writer by default?
1. Resizing
2. Cropping
3. Contrasting
4. Rotating
Answers of objective type questions.
1. Option 1. Drag and Drop from the folder or directory where the picture is saved
2. ctrl + shift
3. insert > picture > from file
4. Option 2. Preview
5. False
6. Tools > Gallary
7. False
8. Option 3 View > Toolbar > Picture
9. Graphic Filter, Color
10. Option 4 RGB
11. True
12. Smooth
13. Sharpen
14. True
15. Solarization
16. Option 2 Aging
17. Transparency
18. Option 2 Keep Image Size
19. shift + click
20. Option 4 Rotating

Fill in blanks
1. _________ is a sample based design driven or pre-formatted documents, help to create  new
documents.
2. To use template click on _________→ _______________ option from file menu.
3. __________ category of templates save all the templates.
4. ___________ option in File→Templates menu is used to manage various templates.
5. ___________ application is used to change the template in OO Writer.
Below are the answers for Important QnA create and use template IT 402 fill in the blanks.
1. Templates
2. New > Templates and Documents
3. My Templates
4. Organize
5. Template Changer
In the next section of Important QnA create and use template IT 402 you will get MCQs. Answers are
already highlighted in the bold letters. 
MCQs
1. Which of the following menu contains an option to handle templates?
    A. File                     B. Edit                   C. View                      D. Format
2. OO Writer does not contain any template in My Templates category. Which of the following options
can be used to get templates?
    A. Load templates from another folder
    B. Get more templates online
    C. Import templates from other apps
    D. Download Open Office Themes
3. The default extension of OO writer template is
    A. .odt               B. .ott                C. .oot                D. .dot
4. The set as default template option is available under which of the following button in the template
management dialog box window?                 
    A. Templates             B. Documents            C. File               D. Commands 
5. To open template management dialog box window click on this command of File→Templates:
    A. Organize        B. Address Book Source            C. Save            D. Edit
 Short answer questions: 
Q – 1 What is a template?
Q – 2 How to create a new template? Write steps.
Q – 3 Write steps to change the default template to a custom default template.
Q – 4 How to update a template?
Q – 5 Write steps to change the template of the current document by template changer app.
Long answer questions: 
Q – 1 Write steps to download online templates in OO Writer?
Q – 2 Write steps to change template of current document in OO Writer.
Fill in the blanks:
1. The _________ feature allows creating automated page wise headings navigation in digital
documents.
Ans.: Table of Contents
2. By default, there is ________ level of headings available for a table of contents.
Ans.: 3 in MS Word, 10 in OO Writer
3. It is advisable to create a Table of Contents at _________ of the digital document.
Ans.: Begining
4. Heading are part of __________ styles.
Ans.: Paragraph
5. The main heading is also known as ________ heading.
Ans.: Top-level
6. To open insert index/table dialog box click on ________ ￫ ________ ￫  ________ in OO writer.
     To open Table of contents drop down click on ________ ￫ _____________ option in MS Word.
Ans.: Insert, Indexes and Tables, Indexes and Tables
          References, Table contents
7. The preview of the table of content is available at __________ in Table of the contents dialog box.
Ans.: Left in OO writer, Top in Table of contents dorp down in MS Word
8. The _______ option locks your table of contents for modification in OO Writer.
Ans.: Protect against manual changes
9. _________ option allows you to select on which the Table of contents is created.
Ans.: for
10. The _________ option display the headings in hierarchy level in Table of contents.
Ans. Outline
Short Answer Questions (2/3 marks)
Q – 1 What is table of contents?
Q – 2 What is the pre-requisite of the table of contents?
Q – 3 What are the headings?
Q – 4 What are the different tabs available in the insert indexes/table dialog box?
Ans: The different tabs available in insert indexes/ table dialog box as are follows:
 Index/Table: This tab contains options for setting table’s properties.
 Entries: This tab allows to set structure of headings and set styles of headings.
 Styles: This tab allows us to change the heading styles and formattings.
 Columns: This tab is used to increase or decrease columns in the table of contents as well as
allows to change the width and space between columns.
 Background: User can set a background color or change the background color of the table of
contents.
Q – 5 How to set the basic attributes of the table?
Ans.: The basic attributes of the table are as following:
 Title: It is used to give a title for the table of contents.
 Type: This attribute allows us to select the types of table of contents. It can be a Table of
contents or Alphabetical index or Illustration of index etc.
 Create index/table:
 for: Allows to select the content for which Table of content is created.
 Evaluate up to level: Display the level of heading used in Table of content.
 Create from:
 Allows to select an outline for the hierarchical table of contents, Additional styles if any, or to
display the index marks
Q – 6 How to add or delete title for the table of content?
Ans.: To add title follow these steps:
  The default title is “Table of Contents”, click on OK if you want to set it as it is.
 Type your desired title if you wish to give a custom title and click on OK button.
To delete a title, just clear the title field and keep it blank.
Q – 7 How to add or delete background to the table of contents?
Ans.: You can set two types of background for the TOC. You can either set a colour as the background or
an image as a background. To set a colour as background click on the colour tab and choose a colour
from the colour picker. To add an image as background select graphic option from as combo and select
the image.
To delete the background – Choose a colour from a combo box and select no fill option from the colour
picker.
Long Answer Questions (5 Marks)
Q – 1 Write steps to create headings.
Q – 2 Write steps to create or insert a table of contents in digital documents.
Ans.: To create or insert a table of contents in digital documents follow these steps:
 Create your content and apply the proper level of headings.
 Place the cursor on top of the document or at the beginning.
 Click on insert ￫ indexes and table ￫ indexes and table option. Insert indexes/table dialog box will
appear.
 Set different attributes, styles, background etc for the TOC.
 Click on OK button.
Q – 3 Explain entries tab in detail.
Ans.: The entries tab allows us to format the entries in the table of contents. For each level, user can
add and delete elements, such as headings and levels, and you can also apply character styles to
individual elements.  To begin, click a level number in the Level column to select the outline level whose
elements you want to format. The Structure line displays the elements for entries at that level.
Each button on the Structure line represents one element:
• The E# button represents the heading number or heading level.
• The E button represents the entry text.
• The T button represents a tab stop.
• The # button represents the page number.
• The LS button represents the start of a hyperlink.
• The LE button represents the end of a hyperlink.
Each white field on the Structure line represents a blank space.
QnA Implement Mail Merge
I have covered step by step guide on implement mail merge. 
Very short answer questions (1 Mark)
1. The mail merge wizard is available under ____________ menu.
2. You cannot modify your document contents once the mail merge wizard has been started.
(True/False)
3. You can use __________ or ___________ type of document in mail merge.
4. Which button is used to create a new address list in the mail merge wizard in the step insert address
block? 
    a) Create Data Source        b) Select address List        c) More                       d) None of these
5. Which of the following button is used to delete unwanted fields from the address list?
    a) New            b) Delete     c) Customize & then Delete             d) find
6. The ___________ option is used to create individual merged document . (Save as Single Document,
Save as Individual documents)
7. The ____________ option allows to select range to merge documents. (From __ to ____, Save as
single document)
8. The mail merge wizard has total __________ number os steps to complete the process.
9. Which of the following is the last step of the mail merge wizard?
    a) Select the document                                 b) Edit the document         
    c) Personalize document                              d) Save, Print or send
10. The _______________ step of mail merge wizard allows to modify in the document.
    a) Select a document type        b) Create Salutation            c) Adjust layout               d) Edit Document

Answers:
1. Tools
2. False
3. Letter, Email
4. b) Select address List
5. c) Customize and then Delete
6. Save as Individual Documents
7. From _____ to _________
8. 8
9. d) Save, print or send
10. d) Edit document

Short Answer Questions (2/3 Marks)

Q – 1 What is the mail merge? (Write the first paragraph only)
Q – 2 What are the options available in the step select starting document?
Ans.: There are 5 options available in the steps to select the starting document.
1. Use the current document
2. Create a new document
3. Start from an existing document
4. Start from template
5. Start from recently saved starting document
Q – 3 What are the sub-steps involved in the insert block address step?
Ans.: 
1. Select or create an address list
2. Select the address block
3. Match the fields
4. Preview of exact record match
Q – 4 Write steps to delete unwanted fields from the address list.
Ans.: Follow the below-given steps to delete unwanted fields from the address list.
1. When you get the customize button click on the customize button.
2. Now you will get the list of fields. Select a field that is not required.
3. Click on the delete button.
4. Click on the OK button when you finished.
Q – 5 How to add a new field in the address list?
Ans.: To add a new field follow these steps:
1. Click on customize button when you get that button.
2. Click on the add button.
3. Type the field name in the Element Name box. 
4. Click on the Add button.
5. Click on the OK button from Customize address list dialog box. 
Long Answer questions (5 Marks)
Q – 1 Write the steps involved in the mail merge wizard.
Ans.: The mail merge wizard in OO writer has following steps:
1. Select starting document
2. Select document type
3. Insert address block
4. Create salutation
5. Adjust Layout
6. Edit Document
7. Personalize document
8. Save, Print or send