San Sebastian College – Recoletos de Cavite

Business Intelligence Software Tools (Small Business)

ELECTIVE 2

Presented to: Dr. Jannet M. Anit

Maori Vienelle S. Lumico

May 12, 2023
 San Sebastian College – Recoletos de Cavite

As the global marketplace continues to expand, small businesses are

increasingly seeking out innovative tools and technologies to help them gain a
competitive advantage. Business intelligence software tools have become a
popular solution for small businesses, providing a range of features and
analytics to help businesses make better decisions based on data-driven
insights. These software tools allow small businesses to gather and analyze
critical information from a variety of sources, such as customer data, sales
metrics, and market trends, to gain a deeper understanding of their operations
and make informed decisions.

Business intelligence software tools typically consist of several critical

components, including data warehousing, extraction-transformation-load tools,
online analytical processing, data mining tools, reporting tools, and
visualization tools. By utilizing these tools, small businesses can gain valuable
insights into their operations and performance, enabling them to optimize their
processes, improve customer experiences, identify new opportunities for
growth, and ultimately increase profitability.

Overall, business intelligence software tools are a powerful and cost-

effective solution for small businesses looking to leverage data analytics to
make informed decisions and gain a competitive edge in their industry.
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Businesses for Business Intelligence

Businesses employ business intelligence software tools, a group of
decision-supporting technology, to analyze data and derive insights that may
be used to improve operations. Using business intelligence software tools is
advantageous for small organizations as well. Small companies may use these
technologies to collect and analyze information from a variety of sources,
including sales transactions, customer feedback, and inventory levels, to
acquire insights that will guide their decision-making. These tools can help
small business owners find trends and patterns so they can spot areas for
improvement, make better strategic choices, and streamline operations. Small
firms may also measure performance indicators including revenue growth,
customer happiness, and staff efficiency using business intelligence software
tools. This can result in more profitable operations, enhanced competition
within their particular industries, and higher profitability. Using business
intelligence software tools can help small businesses compete more
successfully in the data-driven business environment of today.
It is worth emphasizing that while Business Intelligence Software Tools
can give significant insights, they also require a certain amount of experience
to evaluate the data effectively. To fully utilize the potential of these
instruments, small firms can think about spending money on training or
collaborating with specialists. Additionally, it is crucial for small firms to find the
proper Business Intelligence Software Tool that meets their individual goals
and budget. This necessitates careful evaluation of a number of variables,
including the tool's features, functionality, usability, and scalability.

Key features of Business Intelligence

For small organizations, business intelligence software is a potent tool for

efficient data collection, analysis, and reporting. While offering insights into
performance and market trends, its features may be customized to fit specific
corporate objectives. When selecting a business intelligence software, small
enterprises should pay close attention to the following critical characteristics:

First off, users can quickly and easily grasp data at a glance thanks to user
interfaces with straightforward dashboard customization options. It saves time
to be able to immediately depict complicated information in a coherent and
straightforward way rather than having to interpret graphs or charts.
 San Sebastian College – Recoletos de Cavite
Advantages of Business Intelligence:

Employee Approval:
Giving users direct access to simple data that is easy to understand and
can be analyzed quickly empowers employees to interact with the data in a
variety of ways, significantly improving performance and driving all business
his plans. will be Business intelligence includes a variety of sound and live
tools for registering, researching and reporting business results to enable
faster and improved decision-making by virtually everyone in the company.

Connect different employees for competent and successful data processing.

Advances in business intelligence have greatly simplified the
decision-making process. Opinion leaders can evaluate and access data at
specific locations and times. The latest information can be obtained directly on
the user's system or via the Internet.
Easy teamwork and assignment:
Our business intelligence and partnership expertise can greatly improve
your administrative efficiency. Data exchange between employees and team
members, collaborators and customers is supported by her BI in her web
environment in a more secure and controlled environment. To monitor KPIs
(Key Performance Indicators), you can analyze information, access accounts,
link to related topics and exchange various texts using a central site.

Communicate business intelligence across the organization:

An organization's needs on the topic of business intelligence can be
supported by BI. Known tools make future-proof planning easier and less
complex, making expansion more attractive.
Evaluate and improve inputs:
By deploying familiar and accessible tools, employees can improve their
insight with fully integrated BI. The mere receipt of data allows individuals to
effectively assess and consider the information. Various people can interact
freely and create a smart business plan.

Improved association:
Business intelligence enhances collaboration across the organization.
Organizations can benefit from goals, pre-determined goals, expressive
approaches, performance monitoring, and effective decision-making that can
support comprehensive business planning. Policy diagrams allow
administrators to create different accountability policies to align organizational
goals with those of individual employees.
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Reduced training requirements:
A wide range of information that employees need is facilitated by business
intelligence. An organization's training costs can be significantly reduced by
deploying common business tools that are easily accessible and widely
supported.

Detailed Investigation and Reporting of Transportation:

With the help of impressive scorecards (supported by account graphics,
charts, and ratings), employees can proactively use key performance
indicators (KPIs) to meet organizational goals. A higher level of performance
can be achieved by considering and accepting the relationship between the
organization's goals and the employee's KPIs to ensure the organization's
rapid response.
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Disadvantages of Business Intelligence:

Large amounts of historical data:

The primary purpose of a business intelligence system is to collect
historical data about an organization's business and represent this data in a
way that aids the expert decision-making process. On the other hand, this
information is only a small part of the overall information needs of an
organization apart from its controlled use. In other situations, the markets in
which a company operates change regularly, so the importance of historical
data may not be as important to many users.

Cost :
For small and medium sized organisations, business intelligence can be
very confusing. When these applications are utilized for basic business
transactions, the cost becomes quite expensive.

Difficulty :
The difficulty of implementing data can be considered as the other demerit
of BI. The business techniques can be very stringent to tackle due to the
difficulty of BI. Many business experts have the opinion that the business
organisations can ultimately be suffered due to these difficulties.

Disordering of Commercial Set-ups :

There can be a very high degree of disorder in the commercial set-ups
due to business intelligence.
 San Sebastian College – Recoletos de Cavite
Limited Applications :
The main reason behind the implementation of business intelligence was
the purchasing capacity of rich organisations, same as the case with other
improved technologies. Even now-a-days, there are many business
organisations which are not able to afford business intelligence. Yet, many
organisations have started altering their services towards small and medium
sized industries. But due to its high level of difficulty, the necessity of BI is not
so crucial for many business organisations.

Implementation is a Time Consuming Event :

In current fast paced business environment, most of the business
organizations do not have such a patience to wait for the implementation of
BI. For the complete implementation of the system by data warehousing
system, time frame of almost 18 months is required.
 San Sebastian College – Recoletos de Cavite
References:
Business intelligence considers the technical and procedural framework ....
(n.d).
https://www.coursehero.com/file/201973484/Business-intelligence-considers-t
he-technical-and-procedural-framework-which-can-gatherdocx/
Business Intelligence Benefits And Disadvantages (2022) - Dataconomy. (n.d).
https://dataconomy.com/2022/05/10/business-intelligence-benefits/