Government eProcurement system of NIC (GePNIC)

National Informatics Centre

Version Controller Document

Project Title : Government eProcurement System

Location : Chennai

Build Date:

Document Control

Customer Name National Informatics Centre

Document Name Version Controller

Document Version 1.0

Document Reference GePNICVer 1.09.15

Author GePNIC Team

Author E-mail sekar.j[at]nic[dot]in

Document Creation Date July 20, 2022

Document Review Date July 25, 2022

Document Release Date July 25, 2022

Document modified Date

Document Review Date

Review History

Sl No Changes Description Modified By Modified Date

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Originator : Sekar J Date of request:
Sl No Module Description of Change

1. Tender Introduction of eAgreement :-

Management A new flow has been introduced to get the eAgreement after
the Awarded of Contract from the successful bidder. Detailed
manual is enclosed in Annexure-A
2. Tender Capturing Tender Publication dates in News Paper and
Management Tender Bulletin:-
In the present system the Tender Publication Date in the
Portal is being captured. In addition to this, two more dates
are being captured in this version of GePNIC under Critical
Dates, the date of Publication of the Tender in Newspaper and
the date of publication of the Tender in the Tender Bulletin.
The Minimum/Maximum time for submission of tender
document validation can be applied and the procuring entity
has the option to fix dates even for duration lesser or higher
than 30 days.
Similarly the Minimum / Maximum date validity is applied
while publishing corrigendum.
These two dates (Newspaper & Bulletin publish dates) can be
configured for visibility / capturing in the critical date page.
Once enabled these fields are mandatory. Similarly the Min /
Max validity between these two dates and the Bid Submission
End date can also be configurable.
3. Tender Letter of Acceptance / Letter of Intent (LOA/LOI) :-
Management To enable the LOA/LOI process, during Tender Creation in
the Workitem details entry page, the department user have
to choose Letter of Acceptance / Letter of Intent as “Yes” as
shown below

In addition, to have the Evaluator from different Org. level

other than the Org. level of TIA, the department user has to
choose “Initiate LOA from different level” as Yes. Then the
system will ask the Org. hierarchy level at the end of Finance
Evaluation summary and Evaluator from the selected Org.

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 Chain can initiate the LOA/LOI process. LOA/LOI Manual is
enclosed in Annexure-B. Once the LOA/LOI is enabled, the
tendering process of LOA/LOI is mandatory. There is no
corrigendum to skip the process.
4. Tender Tender Accepting Authority (TAA):-
Management Currently in GePNIC Evaluator is given the rights provide
AOC. In the new version of GePNIC, one new role “Tender
Accepting Authority” is being introduced. All the existing
users with Evaluator Roles will be assigned the role of
Tender Accepting Authority (TAA) by the System. Only the
users with the TAA privilege can access the AOC process and
AOC eAgreement Process. Departments who require
separate role for AOC, Nodal Officer can reassign the role
through user transfer menu.
5. Tender Bid Validity:-
Management In the present version of GePNIC, the bid validity (no. of days)
is being captured without any further checking. Whereas in
the new version the Bid Validity is being checked as follows:
The validity of the bid is being counted from the Technical
Bid Opening Date. Before the end of the Bid Validity period,
reminder mails would be sent to tender creator and accepted
bidders, if a tender has not been concluded and Bid validity of
the validity is about to expire in the next 10 days and 2 days.
6. Tender New Labels Admitted / Not Admitted:-
Management In the present system after the Technical / Financial opening
of the bids, the system has the provision to “Accept” / “Reject”
the bidder and the Accept / Reject status is being sent
through mail / sms to the bidders. To remove the ambiguity
in the label “Accept / Reject”, in the new version the labels
“Admitted” / “Not Admitted” is being introduced at the
Technical / Financial Opening stage. Whereas the labels
“Accepted” / “Rejected” is being retained in the Technical /
Financial Evaluation stage.
The sample mail will be as follows:

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 And the SMS will be as follows:

7. Tender Save as Draft in AOC stage:-

Management When the number of eligible bidders for AoC is more, then
there is difficulty in selecting the bidders (Accept / Reject) at
a single stretch and proceeding to the AoC page. To avoid
this, in the new version, selection of bidders for award of
Contract (AoC) has been placed in a separate page and option
to Save the AoC as Draft has been introduced. Using this
feature Department user can save partially the accepted and
rejected bidders and continue after saving.
8. Tender Pre Tender Integration as a Service:-
Management As the requirement of integration the GePNIC with the SAP /
Internal system of the Organisations is increasing, in the new
version, a new configurable parameter is being introduced
for enabling Pre-Tender Integration against the Organization
Chain. The Procedure to be followed is as follows: The Pre-
Tender Integration has to be enabled by the Application
Admin for the Org Chain and the same intimated to the Nodal
Officer. The Nodal officer has to enter the Officer-in-Charge
details in a form along with the relevant certificate and URL.
The App Admin has the privilege to approve the above
request and the Pre-Tender Integration can be used against
the Org. Chain.

9. Payment Gateway Enhancement in Refund / Settlement Webservices :

As per the requirement of Axis Bank, enhancements were
done in the Refund / Settlement Status Data consumption
webservices and EoD web services. (Applicable only for Axis
Bank PG integrated Portals).
10. Reports OTP to access MIS Report Portal:-
To access the MIS report, apart from the present login
credentials, second level of authentication ie Mobile OTP
authentication has been introduced. On validating the UserID

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 and Password the system will generate a OTP the same will
be sent to the department user mobile number. Only after
validating the mobile OTP the system will allow the
department user to login to the MIS Portal.
11. Reports Categorywise Tender Statistical Report:-
A new report added in the Tender Statistical Report Menu ->
“Tender Categorywise” in the MIS Portal. This reports
facilitates the details of Organisation Name / Org. Type /
Number of Tenders and Value of tenders published under
Goods / Works / Services and Total.
Sample report

12. Reports Newly introduced Tender Publication dates in Newspaper

and Tender bulletin has been added in Tender Discursive
report and Tender Details Excel report
13. Reports Provision to generate and download eAgreement content in
word format available in a menu called AOC eAgreement
Download.
14. Reports New fields introduced in the application have also been
incorporated in relevant reports.

x-x-x-x

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