LESSON PLAN IN ENGLISH 10

I. OBJECTIVES
At the end of this lesson, 85% of the students should be able to do the following:
a. identify the parts of a business letter;
b. display appreciation of the topic by showing active participation in the class; and
c. arrange the parts of a business letter

II. SUBJECT MATTER

Topic: Parts of a Business Letter
Reference: https://salirickandres.altervista.org/parts-of-a-business-letter/
Materials: Cellphone, Laptop, Pictures, PowerPoint Presentation, Visual Aids, Wi-Fi/Internet.
Values Integration: Appreciation, Camaraderie, Respect
Methodology: 4 A's, Lecture-Discussion Method

III. PROCEDURE
A. Activity: Puzzle ME!
The teacher groups the students into three groups by letting them count from numbers
one to three. A link will be sent to each group and the students are task to solve the jigsaw
puzzle and guess its corresponding word/s. After guessing the word, a representative of each
group will write their answers on the board.

B. Analysis
The teacher asks the following questions:
1. How do you find the activity?
2. What are the hidden words formed?
3. Try to combine these words; what could be something formed from them?
4. What could be the connection between the activity and the topic for today?

C. Abstraction
The teacher discusses the following:
 What is a Letter?
-a letter is a written message that can be handwritten or printed on paper. It is
usually sent to the recipient via mail or post in an envelope, although this is not a
requirement as such. Any such message that is transferred via post is a letter, a written
conversation between two parties.
 Business Letter
- a letter which is used by organizations to communicate in a professional way
with customers, other companies, clients, shareholders, investors, etc. Business letter
uses formal language and a specific format. Companies use it to convey important
information and messages.
 Parts of a Business Letter
a. The Heading
-The heading contains the sender’s return address, phone number,
fax number, or e-mail address. It is not necessary to type a return address
if you are using stationery with the return address already imprinted.

b. Date
-Simply put, the date is the day the letter is sent. The most
commonly used date format is: (Month/Day/Year - Ex: August 6, 2018).
Do not abbreviate the month and always include all four digits of the year.

c. Inside Address (Recipient’s Address)

-This is the address of the recipient. If applicable, the first line in the
address block should include the recipient’s name and title, and the
second line should state the recipient’s company or business. The third
and fourth lines are designated for the actual address.
-If you do not have the person's name, do some research by calling
the company or speaking with employees from the company.
-Include a personal title such as Ms., Mrs., Mr., or Dr. Follow a
woman's preference in being addressed as Miss, Mrs., or Ms. If you are
unsure of a woman's preference in being addressed, use Ms. If there is a
possibility that the person to whom you are writing is a Dr. or has some
other title, use that title. 

d. The Salutation
-The salutation (or greeting) in a business letter is always formal.
-Use “Dear” when the recipient’s name or title is known. Examples
include “Dear Mr. Doe” or “Dear Sales Director.” 
- When the name or title is unknown, use “To Whom It May
Concern.” Always punctuate the salutation of a business letter with a colon
(:) instead of a comma.

e. Body
-the longest part of a letter (the meat of the letter) and is usually
divided into three subcategories:
 Introduction (states the purpose of the letter);
 Main Content (conveys all necessary detailed information and has no set
length requirements); and
 Summary (summarizes the information provided, restates the letter intent
and offers either instructions or an inquiry regarding follow-up
correspondence)
 f. The Complimentary Close
-complimentary close is a word or short phrase that basically
means “goodbye.” 
-“Sincerely” is the most common closing remark. Others
include “cordially,” “best wishes,” and “best regards.”
-complimentary close can vary in degrees of formality and is dependent
upon the relationship between the sender and recipient.

g. The Signature Line

-In letters that are sent via email, the signature is simply the
sender’s name and title typed immediately below the complimentary close.
-When a letter is mailed, faxed or hand-delivered, however, there
should be a large enough space below the closing and above the typed
name and title for the sender to provide her written signature.

COMPLIMENTARY
CLOSE
SIGNATURE
D. Application
The teacher asks at least seven students to identify what parts of a business letter are
the following and arrange them on the board.

Ms. Ginny Clark

316 Colonial Pkwy Dear Ms. Clark: Overwatch Villa 7419
Esterhazy, NM 87101 Bubble Net Road Baleen,
WA 98101
July 30, 2017

Whenever our flight crews fly into the Seattle area, they overwhelmingly prefer staying at
the Overwatch Villa, but there is often no vacancy. If the Overwatch Villa were to
permanently reserve a block of rooms for our crew members, we'd be happy to promote the
Overwatch Villa in our in-flight magazine at a significant discount.

Miranda Lawson
Miranda Lawson
Director of Marketing, Mass Airlines

To demonstrate what a Mass Airlines and Overwatch Villa partnership could look like, I've
enclosed three sample ads created by our graphic design team. These samples should
prove that we're eager to highlight the Overwatch Villa for the millions of passengers we
serve each year. If you'd like to discuss this in further detail, I can be reached at 575-555-
9255, or at mlawson@massairlines.com. I look forward to hearing from you.

Sincerely,

Hope you're doing well. I'm Miranda Lawson, Director of Marketing at Mass Airlines, and I
wanted to share some marketing ideas with you that could benefit both of our companies.
E. Evaluation
A. Direction: Identify the parts of a business letter. Pick your answer inside the box and write
it on the blank before the number. (STRICTLY NO ERASURES)

The Heading The Body Inside Address

Date The Salutation Letter
The Signature Line Summary Main Content Business Letter
The Complimentary Close Introduction

__________1. It is a written message that can be handwritten or printed on paper.

__________2. Is the meat of your letter and is usually divided into three subcategories.
__________3. It is a type of a formal letter used by organizations to communicate in a professional
way with customers, other companies, clients, shareholders, investors, etc.
__________4. It is a word or short phrase that basically means “goodbye.” 
__________5. It contains the return address, company name, address and contact information of the
sender.
__________6. It often begins with "Dear" [ Person's name].
__________7. This is where you are sending your letter to.
__________8. A subcategory of the body which states the purpose of the letter..
__________9. A subcategory of the body which summarizes the information provided, restates the
letter intent and offers either instructions or an inquiry regarding follow-up correspondence.
__________10. A subcategory of the body which conveys all necessary detailed information and has
no set length requirements.
B. Direction: Label the parts of the business letter and arrange them in a correct order.
(1 point for labeling the parts and another 1 point for arranging and writing them in a correct
order. Each number is worth 2 points. STRICTLY NO ERASURES).

Please call me at your earliest convenience to discuss a vendor

11.___(___________)__ relationship and to explore if we can come to a mutually
_________________ beneficial relationship.
_________________
_________________ Jack Jones ABC Corporation
President 2345 West Elm Street
_________________ Small Town, USA 11223
ABC Corporation
888-987-4212

12. ___(_________)___
I look forward to speaking with you soon.
________________

We understand that XYZ Corporation can provide tools for

10% less than other competitors. And, that the focus on
13.___(___________)__ service after the sale is amongst the best in the industry.
_________________
I am writing today to further explore a vendor relationship with
_________________ XYZ Corporation.
_________________

14.____(_________)____
James Smith
XYZ Corporation
Big Town, USA 12346
 __________________
Dear Mr. James:

15.___(__________)____
____________________________________________________________________________

____________________________________________________________________________
____________________________________________________________________________

____________________________________________________________________________
____________________________________________________________________________

____________________________________________________________________________

16.___(__________)____
__________________

17.__(__________)__
_______________
_______________
_______________

V. Assignment
Direction: Do some research on the three formats of writing a business letter as well as
its guidelines. Write your assignment on one whole piece of yellow paper.