Framework

for Project
Management

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Framework for Project Management

PROJECT THE PROJECT PROJECT PROJECT

MANAGEMENT AS A MANAGEMENT MANAGEMENT MANAGEMENT
PROFESSION INSTITUTE (PMI) KNOWLEDGE AREAS CERTIFICATIONS

SCRUM THE PROJECT

DEVELOPMENT MANAGEMENT
OFFICE

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Management as a Body of knowledge

Standards
Profession

Professional organizations
Project

Currently, anyone can call him or herself a

project manager

Unresolved issue: to what extent can an expert

PM move from one industry to another?

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 Standards organizations

PMI
• Project Management Institute:
Management

http://www.pmi.org/
Standards

• CAPM, PMP and other

professional standards
Project

IPMA
• International Project
Management Association
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 Established in 1969

Institute (PMI)
Certifications: most popular is PMP
Management

• Also offer CAPM, for novice PMs, and several

specialized certifications
Project

Currently over 590,000 PMPs in the world

Have published the Project Management

Body of Knowledge or PMBOK, now in its
5th edition.
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 Requirements:

• 5 years of project management experience

• pass a rigorous exam
Management
Professional

• maintain ongoing professional development

Currently over 590,000 PMPs in the world

Project

(PMP)

The CAPM or Certified Associate in Project

Management only requires an exam and is
considered to be a step along the way to a
PMP
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 Managing Integration

Managing Scope

Managing Time/Schedule
PMBOK
Knowledge Managing Costs
Areas
Managing Quality

Managing Human Resources

. . . continued on next slide

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 Managing Communication

Managing Risk
PMBOK
Knowledge
Areas Managing Procurement
(continued)

Managing Stake holders

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 Very active during
the startup
Project
Integration
Coordinates all
activities in all other
knowledge areas

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Project Scope

Forms the basis of

Scope generally defines
agreement between the
what the project is all
project SPONSOR and the
about
project team

Changes in the scope may

be proposed at any time
during a project, but
should follow a clearly
defined approval process
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Scope Statement

Description Acceptance
Deliverables
of the scope criteria

Exclusions Constraints Assumptions

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Scope • A Work breakdown structure
or WBS is the breakdown of
and the the deliverables into
WBS manageable units of work.

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 • Based on the units of work
defined by the WBS
• Resources required are
identified
Schedule and • Time durations are estimated
Time • Dependencies are identified
Management (such as, what task must be
completed before another
task can begin)
• And a schedule can be
created

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Schedule and Time
Management

Several methods are available—details in a

later chapter

Software is frequently used to assist with

managing the time schedule

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 Several methods
Develop a budget can be used to
estimate

Plan for the cash flow

Project
Costs
Track the expenditures

Explain deviations and make

adjustments where required

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 • Quality plan defines
• The quality standards
Project • The methods that will be used
Quality to achieve the standards
• The methods that will be used
to measure the standards

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 • Identification of HR
requirements
Human • Selection of project team
Resources • Development of project team
• Motivation and management
of the project team

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 • Communication includes
within the team and with
others outside the team
• The project should have a
communication plan
Communication • Who needs to be
communicated with
• What methods will be used
• What frequency
• Who within the project will be
responsible

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 • Risk represents the likelihood
of the occurrence of an event
that will negatively or
positively impact the
achievement of the project
Risk goals
• Processes:
• Identify risks
• Analyze risks
• Manage risks

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Procurement
Contracting to obtain supplies or services required to
carry out the project

May be extremely complex

Time schedules can be crucial

On complex projects, almost always involves additional

experts such as lawyers
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 • Stakeholders are people or
organizations who either will
be impacted by the project or
who can impact the project.
• Always include: project
Stakeholder sponsor, project team
Management • May include: customers,
suppliers, vendors, the public,
land owners, voters, other
departments within the
organization, government,
etc.

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 • Major tool is the stakeholder
register
• Lists stakeholder, role, all
Stakeholder communications
Management • Updated regularly throughout
the project
• New stakeholders can appear
at any time

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Knowledge Areas (PMBOK 5)

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Knowledge Areas (PMBOK 5)

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Scrum Development Overview

KNOWN AS AN USED WHEN ITERATIVE USES SPRINTS OR

AGILE METHOD REQUIREMENTS APPROACH 2 TO 4 WEEK
ARE DIFFICULT TO CYCLES
DEFINE OR
SUBJECT TO RAPID
CHANGE

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 • Roles
• Product owner
• Scrum Master
Scrum • Development Team
Development • May include
specialist roles
Overview such as
developer, subject
matter expert

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 Priorities are
Priorities: stories are
revisited before each
either on the:
Development

new sprint
• Front burner
(currently working
Overview

on)
• Back burner (next
Scrum

up)
• Fridge (for later)

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• Daily stand-up meeting (short meeting with
fixed agenda)
• What was done yesterday
• What will be done today
• Are there any problems the scrum master
must address, such as resource issues out
of the control of the team

Scrum Development
Overview
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• Requires committed, mature developers
• Major work must still be done up front
• Needs commitment and involvement of Product
Owner
• Best for products that require frequent updates
• Not so good for large, totally new products that
will not allow frequent updates after release

Scrum Development
Caveats
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 • Medium and large organizations
• Typical objectives
• Align projects with
organizational objectives
• Set standards for projects
The Project • Provide resources to project
Management managers
• Provide training and
Office (PMO) mentorship
• Provide facilitation
• Stay abreast of best practices
in Project Management
• Repository for project reports
and lessons learned

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Framework for Project
Management

Project
Project The Project
Management
management as a Management
Certifications:
profession Institute
PMP, CAPM

PMBOK overview:
The Project
ten knowledge Scrum
Management
areas; five process methodology
Office
groups

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 Questions?

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