What you have learned about

handling data
In this unit you have learned:
ÎÎ how to store data in a structured table Activity A class register
ÎÎ how to sort records into alphabetical order
ÎÎ how to filter a data table to show selected data H
 ere is an example of a class register which a teacher made using a spreadsheet.
ÎÎ how to use validation to check for errors
ÎÎ how to use lists to simplify data entry
ÎÎ how to use spreadsheet formulas to do calculations
ÎÎ how to use logical tests to produce results.

1 Enter this data, or you may wish to 2 The teacher turned the register into
Answer these questions to see how much you remember about what you did.
enter the names of students from a data table. Format the spreadsheet
1 A data table has fields. What is a field? your own class. as a data table.

2 A data table has records. What is a record?

2 Handling data: Jamal’s Deliveries

3 Say two different ways you can sort a data table.
3 The teacher made a list with two entries
(Present and Absent). She used list
4 What is validation? validation to enter two options for each
student on each day.
a Make a list with the two options
5 Explain what a logical test is. ‘present’ and ‘absent’.
b Select all the columns which are
called after days of the week.
c Use list validation so that the teacher
can choose these two options instead
of typing the words.

6 How is a logical test used in an IF formula?

Activity The class register spreadsheet

7 Why do most data tables include a code number for each record? P
 rint out the spreadsheet you made in the last activity. If you have not completed the
activity then your teacher will give you a Register Completed.
Write onto the sheet or printed copy to show: 43
42 8 What is a primary key? 43
1 The primary key; 2 A field heading; 3 A record; 4 A list of options;
5 Data entered using a drop-down list

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