How To Use This Module: Application Contains The Knowledge, Skills and Attitudes Required For

HOW TO USE THIS MODULE
Welcome to the Module PC Operations. This module contains

training materials and activities for you to complete.
The unit of competency Operation of a Spreadsheet

Application contains the knowledge, skills and attitudes required for
a PC OPERATIONS (NC) level II.
You are required to go through a series of learning activities in

order to complete each of the learning outcomes of the module. Most
learning outcome has Information Sheets, Job Sheets, Operation
Sheets and Activity Sheets. Follow these activities on your own and
answer the Self-Check at the end of each learning activity.
If you have questions, don’t hesitate to ask your teacher for

assistance.
Recognition of Prior Learning (RPL)
You have already some basic knowledge and skills covered in

this module because you have been working for some time; and
already completed training in this area.
If you can demonstrate competence to your teacher in a

particular skill, talk to your teacher so you don’t have to undergo the
same training again. If you have a qualification or Certificate of
Competency from previous trainings show it to him/her. If the skills
you acquired are consistent with and relevant to this module, they
become part of the evidence. You can present these for RPL. If you are
not sure about your competence skills, discuss this with your teacher.
After completing this module, ask your teacher to assess your

competence. Result of your assessment will be recorded in your
competency profile. All the learning activities are designed for you to
complete at your own pace.
Date: Page #
OPERATING A SPREADSHEET APPLICATION
Version No.: 01 i
Program/Course: PC OPERATIONS NC II
Unit of OPERATE A SPREADSHEET APPLICATION

Competency:
Module Title: Operating a Spreadsheet Application
INTRODUCTION:
This module contains information and suggested learning

activities on PC OPERATIONS NC II. It includes instructions and
procedure on how to Operate a Spreadsheet Application .
Completion of this module will help you better understand the

succeeding module on Customizing basic workbook settings,
formatting worksheet, incorporating objects and charts in worksheets
and printing worksheets.
This module consists of five (5) learning outcomes. Each

learning outcome contains learning activities supported by instruction
sheets. Before you perform the instructions, read the information
sheets and answer the self-check and activities provided to ascertain
to yourself and your peer/teacher that you have acquired the
knowledge necessary to perform the skill portion of the particular
learning outcome.
Upon completing this module, report to your teacher for

assessment. If you pass the assessment, you will be given a certificate
of completion.
SUMMARY OF LEARNING OUTCOMES:
Upon completion of the module the students should be able to:
LO1 Create, format and save worksheets

LO2 Customize basic workbook settings
LO3 Format worksheet
LO4 Incorporate objects and charts in worksheets
LO5 Print worksheets
ASSESSMENT CRITERIA
Date: Page #
Version No.: 01 ii
LO 1. Create, Format and Save Worksheets
 Numbers, text and data are entered into worksheet cells
and edited as required.
 Cells, columns and rows are adjusted and formatted as
needed.
 Text and cells are formatted as required.
 Border, shading and background patterns are applied.
 Styles and AutoFormat are used.
 Workbook or file is opened, closed or saved to the correct
directory, folder and disk.
LO 2. Customize Basic Workbook Settings

 Adjust page layout to meet user requirements.
 Font settings are changed to meet the purpose of the
worksheet.
 Margins are modified to suit the purpose of the worksheet.
 Multiple worksheets are prepared and viewed.
LO 3. Perform Computational Operation

 Symbols of operation are introduced and applied.
 Formulas are created, used and corrected as
needed.
 Functions are introduced and applied.
LO 4. Incorporate Objects and Charts in Worksheets

 Object is imported and manipulated.
 Charts are created, formatted and changed based
on data and text in the worksheet.
 Selected data are displayed in a different type of
chart following the prescribed procedures.
LO 5. Print Worksheets
 The print area of a worksheet is selected, set or cleared
according to the prescribed procedures.
 The worksheet or part of the worksheet is previewed and printed
on the installed printer.
 The worksheet output is submitted to the appropriate person for
approval or feedback.
PREREQUISITES
None
Date: Page #
Version No.: 01 iii
TECHNICAL TERMS
Terminology Description
Active cell Is designated by a thick border, which
will be affected when you type or edit
data.
Ask A Question box Displays the help topics that match
your request, when you type a
question in the box.
Close button Closes the window on which the
button appears.
Formula Bar Displays the contents of the active cell.
Maximize/Restore Down Toggles (switches back and forth)
button between maximizing a window and
restoring a window to its previous size.
Menu bar Lists the names of the menus in Excel.
Minimize button Minimizes the window to a button on
the taskbar.
Name Box Displays the address of the active cell.
ScreenTip Is a small pop-up box that displays
the name of an object or toolbar
button if you point to it with the
mouse pointer.
Scroll bars Include a vertical and a horizontal
scroll bar and four scroll arrows, each
of which is used to display different
areas of the worksheet.
Select All button Selects every cell in a worksheet.
Sheet tabs Let you display worksheets in the open
workbook.
Status bar Displays information about a selected
command. It also indicates the status
(on or off) of the Caps Lock and Num
Lock keys.
Task pane Lets you open files, paste data from
the Clipboard, create blank
workbooks, and create Excel
workbooks based on existing files.
Title bar Identifies the current program and the
name of the current workbook.
Date: Page #
Version No.: 01 iv
Toolbars Give you quick access to functions
that you use frequently, such as
formatting, aligning, and totaling cell
entries. The Standard and Formatting
toolbars appear by default.
Worksheet Is a grid of vertical columns (identified
by alphabetic characters) and
horizontal rows (identified by numeric
digits). Columns and rows intersect to
form cells. Each cell can be identified
by a full-cell reference, or address,
consisting of the column and row
coordinates of that cell—for example,
B3.
Date: Page #
Version No.: 01 v
Unit of Competency: OPERATE A SPREADSHEET APPLICATION
Learning Outcome #1: Create, format and save worksheets
Assessment Criteria:
1. Numbers, text and data are entered into worksheet cells and
edited as required.
2. Cells, columns and rows are adjusted and formatted as needed.
3. Text and cells are formatted as required.
4. Border, shading and background patterns are applied.
5. Styles and AutoFormat are used.
6. Workbook or file is opened, closed or saved to the correct
directory, folder and disk.
References:
1. Information Technology Literacy, 2002, Albacea, Eliezer A.

2. Intel Teach Program, Getting Started Course, 2006 Master Trainer
Edition, Intel Corporation
3. Intel Teach Program, Skills for Success Course, 2006 Master
Trainer Edition, Intel Corporation
4. Intel Education Help Guide, 2006,Intel Corporation
5. Computer Fundamentals, Instructor Manual, 2004, Microsoft
Corporation
Date: LO1. CREATE, FORMAT AND SAVE WORKSHEETS Page #

Version No.: 01 OPERATNG A SPREADSHEET APPLICATION 1
LEARNING EXPERIENCES/ACTIVITIES
Learning Outcome 1: Create, format and save worksheets
Learning Activities Special Instructions
1. Read the attached

Information Sheet 1.1 entitled
SPREADING THE SHEETS on
identifying the parts of the
Excel window.
2. Answer Self-Check  Try to answer the Self-

1.1 to test your knowledge in Check without looking at the
labeling the parts of the Excel information sheet
window.
3. Compare your
answer to the Self-Check 1.1
answer key and assess your
score based on the feed back
found at the bottom part of
the self-check.

UNDERSTANDING THE
EXCEL FUNDAMENTALS.
5. Perform Activity
Sheet 1.1 based on the
information read.
6. Answer Checklist 1.1  Try to answer the

to assess whether you have Checklist without looking at
performed the task to be the information sheet
done.
7. Assess your score

according to the reminders
found at the bottom page of
Checklist 1.1.

WORKING WITH EXCEL
FUNDAMENTALS.

9. Perform Activity
Sheet 1.2 on creating and
saving a workbook.
10. Answer Checklist 1.2  Try to answer the

to assess whether you have Checklist without looking at
performed the task to be the information sheet
done.

Checklist 1.2.
12. Perform Operation

Sheet 1.1 based on the
information read.
 Try to answer the
13. Answer Checklist 1.3 Checklist without looking at
and use the SCORING GUIDE the information sheet
found at the bottom page.

Checklist 1.3.

FORMATTING THE
WORKSHEET.
16. Perform Operation

sheet 1.2 on formatting the
worksheet.
 Try to answer the
17. Answer Checklist 1.4 Checklist without looking at
and use the SCORING GUIDE the information sheet
found at the bottom page.

Checklist 1.4.

INFORMATION SHEET 1.1
SPREADING THE SHEETS
Many elements in the Excel window are comparable to those in

windows of other Windows programs. The graphic on the following
page points out the most important parts of Excel, the last two
elements on the right side are new in Excel 2002: the workbook
window, the main menu bar, the formula bar, the Standard and
Formatting toolbars, the Ask A Question box, and the task pane.
Name
box
Active
cell
Column
heading
Row
heading
Tab sheet
The task pane is essential because it groups many common

actions such as opening or creating new files, in one place and lets
you perform them with a single mouse click. The only disadvantage of
the task pane is that it takes up valuable screen space. Fortunately,
you can easily show or hide the task pane. On the View menu, click
Task Pane; Excel hides the task pane if it is currently displayed or
shows it if it is currently hidden.
The advantage of placing the Ask A Question box in the main
Excel window is that you can quickly and easily get help while the
question is fresh in your mind, without adding any steps that might
distract you from your question. With this feature, you no longer have
to go to the Help menu or Office Assistant when you need help.

SELF-CHECK 1.1
Directions: Label the parts of the Excel window. Write your answer
on a separate sheet of paper.
1 10
4
9
5
8 and above – Congratulations! You may now proceed to the

How do next page.
you rate
yourself?
7 and below – Sorry but you need to go back.

ANSWER KEY 1.1
1. Menu bar
2. Toolbar
3. Name box
4. Active cell
5. Formula bar
6. Column heading
7. Row heading
8. Tab sheet
9. Task pane
10. Ask a question box

UNDERSTANDING THE EXCEL FUNDAMENTALS
Standard Toolbar
The Standard toolbar, located beneath the menu bar, has

buttons for commonly performed tasks like adding a column of
numbers, printing, sorting, and other operations. Excel allows you
customize the toolbar or even display multiple toolbars at the same
time.
Formatting toolbar
The Formatting toolbar, located beneath the Standard toolbar

bar, has buttons for different formatting operations like changing text
size or style, formatting numbers and placing borders around cells.
Formula bar
The formula bar is located beneath the toolbar at the top of the
Excel worksheet. Use the formula bar to enter and edit worksheet
data. The contents of the active cell always appear in the formula bar.
When you click the mouse in the formula bar, an X and a check mark
appear. You may click the check icon to confirm and completes
editing, or the X to leave editing.
Name box
The Name box displays the reference of the selected cells.

Row and column headings
Letters and numbers identify the rows and columns on an Excel

spreadsheet. There are IV rows and 65536 columns respectively. The
intersection of a row and a column is called a cell. Use row and
column headings to specify a cell's reference. For instance, the cell
located where column B and row 7 intersect is called B7.
Active cell
The active cell has a dark border around it to indicate your

position in the worksheet. All text and numbers that you type are
inserted into the active cell. Click the mouse on a cell to make it
active.
Fill handle
The lower right corner of the active cell has a small box called a
Fill Handle. Your mouse changes to a cross-hair when you are on the
Fill Handle. The Fill Handle helps you copy data and create series of
information. For example, if you type January in the active cell and
then drag the Fill Handle over four cells, Excel automatically inserts
February, March, April and May.
Worksheet tabs
An Excel workbook consists of multiple worksheets. Use the

worksheet tabs at the bottom of the screen to navigate between
worksheets within a workbook.
Mouse Pointers and Their Functions
There are different types of mouse pointers that are used in

Excel. The following are the most commonly used:
| Insertion Point uses to enter & edit data

Block Plus Sign selects cells (for formatting, etc.)
+ Cross Fill Handle copies data or formulas from one
cell to another
Block Arrow Handle drags contents of cells, rows, or
columns to another location
Horizontal Double Arrow adjusts column widths
Vertical Double Arrow adjusts row heights

Data Types
There are two types of data which may be entered into a cell:
11. Constant - text or numbers; these values do not change unless
you edit the cell’s contents
22. Formula - value that is produced as a result of calculations;
value changes when data is changed in the worksheet; formulas
begin with an equal sign (=).
Numbers
1• Includes the digits 0 through 9 and the following
special characters: + - ( ) , / $ % . E e
2• By default, all cells are formatted with the General
number format (which displays numbers as
integers, decimals, or in scientific notation).
3• Numbers, by default, are right justified.
4• A different format may be applied to numbers by
selecting Format/Cells from the menu and then
clicking the Number tab; or use the short-cut
buttons in the Formatting toolbar.
5• When the length of a number exceeds the column
width, number signs (####) will be displayed in
the cell or the number will be displayed in
scientific notation; to display the entire number,
move the column border to desired width. Or,
select the column and then from the menu select
Format/Column/AutoFit Selection to increase
the column width.
6• In some cases, you may want to enter numeric
data as text. To do so, type an apostrophe before
the number or, prior to entering the number,
format the cell as text (by selecting Format/Cells
from the menu and then select the Number tab
and choose Text).
Text
1• Includes any character that is not interpreted as
a number by Excel.
2• By default, all text is left justified; a different
format may be used by using the short-cut
buttons in the Formatting toolbar.
3• A long text entry will appear to overflow to
adjacent cells.
4• Cells may be formatted to allow for word
wrapping by selecting Format/Cells from the
menu and then select the Alignment tab and
choose Wrap Text.

ACTIVITY SHEET 1.1
Directions: Do the following as directed.
1. Point to the Chart Wizard button on the Standard toolbar for a few
seconds. A ScreenTip appears, displaying the words Chart Wizard.
2. Point to the Name Box, which contains the cell address A1. A
ScreenTip appears, displaying the title Name Box.
3. Click the Toolbar Options button at the end of the Formatting

toolbar. A menu with options appears.
4. Point to the Add or Remove Buttons command. A menu with

additional commands appears.
5. Point to Formatting on the submenu. A menu with the formatting

button options appears.
6. Position your mouse pointer over each newly displayed toolbar

button. A ScreenTip appears to explain each button.
7. When you are done, click somewhere outside of the open menus to
close the menus. Keep this file open for the next exercise.
NOTE: Use Observation Checklist 1.1 to assess the performed task.

CHECKLIST 1.1
Directions: With a partner, use the observation checklist below. Copy

the table on a separate sheet of paper and check the appropriate box
whether the illustration was displayed or not by the partner.
ILLUSTRATION OBSERVED NOT
OBSERVED
Note: Write a narrative report

on the performed task using the
Reminder: You ought to have all the illustrations
simple past form of the verb.
based on the checklist observed or else you have to go
Submit this to your English teacher back.
for feedback.

WORKING WITH EXCEL FUNDAMENTALS
Entering Data
You can enter text, numbers and dates in an Excel worksheet.

To enter data of any type, click on the cell you want to contain that
data, and then type the information you want in the cell. When you
begin typing, your data also appears in the formula bar. When you
have finished typing the data for the active cell, press the Return or
Enter key.
Editing Data
The easiest way to edit the contents of a cell is to select the cell
and then retype the entry. The new entry replaces the old contents.
For example, to change the number in cell B6 to 199, select cell B6,
type 199 and press Return. This method works well with numbers, but
is more difficult when editing long text labels or formulas.
The formula bar gives you more flexibility while editing. When
the mouse pointer moves into the formula bar, it changes shape to an
I-beam, signifying that you can enter or edit text. Text in the active
cell appears in the formula bar and you can edit it there. Use the
mouse to select the text you want to change in the formula bar and
then type the new text. Excel automatically replaces what is selected.
Don't forget to press the Return key when you finish editing a cell.
You may also edit labels and values directly in cells. Double-
click on the cell you want to edit. This puts an insertion point in the
cell. Edit the contents of that cell the same way you would using the
formula bar.
Moving the Active Cell
Cell selection and movement around the worksheet are similar

operations in Excel. To select a given cell or make it active, simply
click on that cell. Use the mouse or the arrow keys to move around
the worksheet. For instance, if you press the right arrow key twice you
move two cells to the right.
Refer to the table below for additional information on using the keyboard to
navigate a worksheet.
To move Press this key
One cell left Left Arrow

One cell right Right Arrow
One cell up Up Arrow
One cell down Down Arrow
To top of worksheet (cell A1) Control Home
To last cell containing data Control End
To end of data in a column Control Down Arrow
To beginning of data in a
Control Up Arrow
column
To end of data in a row Control Right Arrow
To beginning of data in a row Control Left Arrow
Go To Command
The easiest way to move a large distance on a worksheet is with

the Go To command on the Edit menu. When you select the Go To
command, a dialog box prompts you to identify the cell. Enter the cell
reference and click OK or press Return.
Clearing Cell Contents
To clear the contents of a cell choose Clear from the Edit menu.
Then, select what you want to clear from the cell: All, Formats,
Contents, or Notes. Most frequently you will want to clear the
Contents of a cell. Pressing the Delete key also clears the contents of
cells.
Undoing Mistakes
If you commit a mistake and you accidentally delete important

data, use the Undo command on the Edit menu or the Undo tool to
correct the mistake.
Copying and Moving Data
Copy selected data from one cell to another with the Copy and
Paste commands or with the Drag and Drop procedure. If you choose
to move data instead, use the Cut and Paste commands or the Drag
and Drop procedure.
The commands and procedures are described below.

A command that extracts the selected data and puts
Cut it on the Clipboard, a temporary storage area. The
contents of the Clipboard are overwritten with each
copy or cut.
Copy A command that puts a copy of the selected data on

the Clipboard.
A command that inserts the Clipboard¹s contents into

Paste
the active cell. Selected data is replaced by pasted
text.
This procedure does not involve the Clipboard and

works best when moving data a short distance. To
Drag and Drop move cells, position the mouse on the cell borders.
Wait until the mouse changes to a left-pointing arrow.
When the mouse is in this shape, press and drag the
data to the new location.
Formatting Data
Changing formats using the toolbar
In Excel, you can change text fonts and styles in the worksheet.
Excel has a Formatting toolbar to simplify basic formatting tasks. The
Formatting toolbar appears in the figure below.
The formatting toolbar has several tools you can use to change
formats. The B button makes cells bold, the I button italicize cells and
the U button underlines. Use these buttons to turn formats off as well
as on. For instance, if cells are bold and you want to turn off that
format, select the cells and click the B button. The toolbar also has
buttons to change font and size.
Creating and Saving A Workbook
You begin Excel by using any of the methods that you use to
start other Microsoft Windows programs. One common method is by
clicking the Start button, pointing to All Programs, and by choosing
Microsoft Excel on the submenu. You can also click a shortcut icon, if
one exists, on the desktop or on the Quick Launch bar.
When you start Excel, a blank workbook, titled Book1, opens by
default. A workbook is a file that can contain multiple worksheets.
In turn, a worksheet is a grid of rows and columns in which you can
enter data. These data can be sorted in ascending or descending
order or in alphabetical arrangement. For instance, you might create
an address book of your friends in a single workbook. As you can see,
a workbook allows you to assemble worksheets that contain related
data. After you create a workbook, you can save it as a single file on
your folder or hard disk.
ACTIVITY SHEET 1.2

1. On the Windows taskbar, click the Start button, point to All

Programs, and click Microsoft Excel. Excel opens with Book1
ready for you to use.
2. In the New section of the New Workbook task pane, click Blank
Workbook. Excel creates a workbook called Book2 and the task
pane disappears.
3. On the File menu, click Close. Excel closes Book2, and Book1
reappears. Type at least five of your favorite colors in cells A1 to
A5. On B1 to B5, type at least five of your favorite numbers.
4. Save your files in a folder intended for spreadsheet.
CHECKLIST 1.2
Directions: With a partner, use the observation checklist below. Copy

the table on a separate sheet of paper and check the appropriate box
whether the indicators were met or not by the partner.
Indicators Yes No
1. Did the student follow the procedure:
a. clicked the Start button?
b. pointed to All Programs?
c. clicked Microsoft Excel?
d. opened with Book1?
2. Did the student find difficulty in following

the procedure?
3. Did the student save the file in the correct

folder?
Note: Write a narrative report on the performed task using the simple
past form of the verb. Submit this to your English teacher for
feedback.
If you choose this as your favorite color, you are…
Colors Meaning
Red Passionate but moody
Yellow Cheerful but jealous
Blue Calm but reserved at times
Green Hopeful yet choosy sometimes
White Pure in intentions but passive
Black Firm with decisions but harsh
Violet Finesse yet old-fashioned
Orange Friendly yet demanding
Pink Sweet but childish at times
Brown Flexible yet lazy
Gray Strong-willed but slow
Reminder: You ought to have all the indicators observed or else you have to go back.
OPERATION SHEET 1.1

Directions: Do the following procedure as directed.
1. Open
your
Book1
file.
2. Select
A1 to
A5,
then
click
Data/S
ort on
the
menu
bar.

3. Select
“continue
with the
current
selection”
and click
Sort.
Select “no
header
row” and
click ok.
4. Select
B1 to B5,
then click
Data/Sort
on the
menu bar
and repeat
step 3.
5. Save
your file as
(name)_col
ors in your
spreadshe
et folder.

CHECKLIST 1.3
Directions: With a partner, use the observation checklist below. Use

the scoring guide as your basis in giving points. Count the number of
points earned and record the score on a separate sheet of paper.
Indicators
1. Opened the correct file.
2. Arranged the colors alphabetically.
3. Arranged the numbers in ascending order.
4. Saved the file in the correct folder.
5. Performed the task independently and honestly.
SCORING GUIDE
5 Points – Congratulations if five indicators are met!
4 Points – Great if four indicators are met!
3 Points – Wow if three indicators are met!
2 Points – Good if two indicators are met!
1 Point – Nice if one indicator is met!
Reminder: You ought to have all the points

for you to proceed to the next page.

FORMATTING WORKSHEETS
One of the greatest benefits of using the format menu is the

flexibility to change the appearance of your data and the structure of
your worksheets. You can change the way numbers are shown so that
they appearance correspondingly with the type of numbers you are
using.
You can also change the width of columns so that the data in
the column fits appropriately; moreover, you can also increase the
height of a particular row to call attention to the data in the row.
You can format a cell before or after you enter a number into it.
From the list of formatting options, you can decide how many decimal
places to use, select international currency symbols or even set the
format for negative numbers.
The Format Cells dialog

box appears with formatting
options for Currency (monetary
values) selected. Notice that the
default format for currency
includes the dollar sign ($), a
thousands comma separator,
and two decimal places.
The Format Cells dialog

box appears with formatting
options for Date selected. Notice
that the default format date is
*03/14/01. You may choose
from the types of date.

The Format Cells dialog box
appears with formatting options
for Alignment tab. You can change
the text alignment, control and
orientation.
For the Font tab, you may

apply what you have learned in
word processing.
Using Border and Patterns

tabs, you can enhance the
appearance of your worksheet.

Changing column width with the Format menu
To change column width using the Format menu, select the

column or columns you wish to change and choose Column then
Width. In the Column Width dialog box, type a number for the width
of the column. The number represents the number of characters that
can fit in the cell. Choose Best Fit to automatically widen a column to
accommodate the widest label, or click the Hide button to hide the
column completely. Hiding columns is useful when you have data that
you do not want to print.
Changing row height is similar to changing column width
Select the row(s) you wish to change and choose Row then
Height from the Format menu.
Changing column widths by dragging column borders
You can change column widths by dragging column borders

with the mouse. Move the mouse pointer to the right hand border of
the column you wish to change. The mouse pointer will change shape
to a left and right pointing arrow as seen below.
Click and drag the mouse to adjust

the column width. Note that when you are
adjusting the width in this way, a numeric
width indicator appears in the upper left
part of the formula bar.

OPERATION SHEET 1.2
1. Open a new worksheet.

2. Create a calendar for the month of December in the current
year with Sunday as the first column.
3. Use the AutoFormat, Classic 2
4. Adjust Row height to 60 and Column width to 15.
5. Change the font size to 14 and font style to Times New
Roman, Bold, Center (names of the week)
6. Select the names of the week and apply the horizontal and
vertical alignment.
7. Change the font size of the numerals to 18.
8. Merge and center align the word “December” and change to
Times New Roman Bold, 26 as the font size.
9. Select and format the entire range of data by applying the
outline and inside Borders.
10. Select Sunday column and change the color to red.
11. Select 25 and 30 being the Holidays and change the color
to red.
12. Apply cell shading to cells 25 and 30 using the Patterns
tab and change the color to pink.
13. Save your work to your folder as “calendar”.

CHECKLIST 1.4
Directions: With a partner, use the observation checklist below. Use

the scoring guide as your basis in giving points. Count the number of
points earned and records the score on a separate sheet of paper.
Indicators
1. Opened a new worksheet.
2. Created a calendar using the AutoFormat.
3. Adjusted to the desired row height and column width.
4. Changed the font size and style according to the prescribed format.
5. Applied the horizontal and vertical alignment to the selected names
of the week.
6. Changed the font size of the numerals to the desired size.
7. Merged and center aligned the word “December” and changed to
the prescribed format.
8. Applied the outline and inside borders to the entire selected range
of data.
9. Changed the selected Sunday column to color red.
10. Changed the numerals 25 and 30 into color red.
11. Applied the cell shading to cells 25 and 30 into color pink.
12. Saved the file into correct folder.
Reminder: You ought to have

all the points for you to proceed to the
next page.
SCORING GUIDE
5 Points – Congratulations if twelve indicators are met!
4 Points – Great if ten to eight indicators are met!
3 Points – Wow if six indicators are met!
2 Points – Good if four indicators are met!
1 Point – Nice if three and below indicators are met!
Unit of OPERATE A SPREADSHEET APPLICATION

Competency:
Learning Outcome 2: Customize Basic Workbook Settings
Assessment Criteria:
1. Page setup is adjusted to meet user requirements.

2. Font settings are changed to meet the purpose of the worksheet.
3. Margins are modified to suit the purpose of the worksheet.
4. Multiple worksheets are prepared and viewed.
Resources:
1. Information Technology Literacy, 2002, Albacea, Eliezer A.

2. Intel Teach Program, Getting Started Course, 2006 Master
3. Intel Teach Program, Skills for Success Course, 2006 Master
4. Intel Education Help Guide, 2006,Intel Corporation
5. Computer Fundamentals, Instructor Manual, 2004, Microsoft
Corporation
Date: LO 2. CUSTOMIZE BASIC WORKBOOK SETTINGS Page #

Version No.: 01 OPERATING A SPREADSHEET APPLICATION 26
LEARNING EXPERIENCES/ACTIVITIES
Learning Outcome 2: Customize Basic Workbook Settings
Learning Activities Special Instructions

Information Sheet 2.1
entitled SETTING AND
FORMATTING THE PAGE.
2. Perform the Activity Sheet

2.1 based on the
information read.
a. Compare your  Try to perform the

answer to the Activity Activity Sheet without looking
Sheet 2.1 answer key at the information sheet
and assess your
score based on the
scoring guide found
at the bottom part of
the answer key.
b. Read the attached

Information Sheet 2.2
entitled WORKING
WITH MULTIPLE
WORKSHEETS.
c. Perform Operation
Sheet 2.1 based on
the information read.
d. Use Checklist 2.1 to

assess whether you
have performed the
task to be done.
e. Assess your score

based on the scoring
guide found at the
bottom part of the
Checklist 2.1.

f. Perform Activity
Sheet 2.2 on
WORKING WITH
MULTIPLE
WORKSHEETS.
g. Use Checklist 2.2 to

assess whether you
have performed the
task to be done.
SETTING AND FORMATTING THE PAGE
Before you decide to create your worksheet, make sure that

Excel is set to use the correct size of paper and the correct
orientation. Choose File Page Setup to display the Page Setup dialog
box, and then click the Page tab to check if you’re on the right track.
The Page Setup dialog box has controls for margins, page
orientation, headers and footers and whether gridlines and row and
column heading should be printed.
The table below shows the different sections you can find in the
Page tab and its corresponding option button or drop down list.

Orientation Portrait or Landscape
Scaling  Adjust to NN% Normal
Size option button and
text box to specify an
exact percentage (10 –
400%). This option tends
to be less useful than the
Fit to NN Page(s) Wide by
NN Tall option unless
you happen to know the
scaling percentage that a
given print area needs
for printing.
 Use the Fit to NN Page(s)

Wide by NN Tall option
button and text boxes to
resize a print area to fit
on a specific number of
pages.
NOTE: By clicking this

option, you can save time
and paper, but it will be
better if you always use
Print Preview to check that
the results will look
acceptable before you place
them to paper. Excel will
scale down worksheets so
small that you need a
magnifying glass to read the
text.
Paper size Select from the drop down list
Print quality Select from the drop down list

(300, 600, 1200 dpi)
First page number NOTE: You may also set a
different starting page number
than the default (Auto) in the
First Page Number text box
according to your preferences.
To change page margins

To change your margins, click
the Margins tab, and enter the
measurement for your margin, in inches, in the appropriate text box.
Select the Horizontally check box to center the printout on the page
horizontally, select the Vertically check box to center the printout on
the page vertically, select both check boxes, or select neither (the
default setting).
To change the header or footer
A header is text that prints at the

top of each page. Footer is text that
prints at the bottom of each page.
Headers and footers often include the
name of the file being printed or an
alternative title, the date, page number,
or additional descriptive information. To
change the header or footer, click on the
Header /Footer tab in the Page Setup dialog box. The current header
and footer will appear at the top and bottom of the dialog box
respectively. Click the Custom Header or Custom Footer button to
change the existing header or footer.
The header and footer are divided into three sections (left, center
and right). Press <Tab> or <Shift Tab> to move from section of the
header or footer to another.
Set and Adjust Page Breaks
For a print area that’ll print on multiple pages, Excel

automatically positions page breaks between the cells that will fall
on different pages. You may want to adjust these page breaks
manually, as you’ll see later on. Normally, you’ll want to start by
setting page breaks where they’ll produce a suitably logical division
in your spreadsheets—or at least prevent crucial information that
belongs together from being broken across two pages. After setting
manual page breaks, you may reposition any of the automatic page
breaks that fall in awkward places. (Setting the manual page breaks
is likely to affect the automatic page breaks.)
Remove All Page Breaks from the Active Worksheet
To remove all page breaks

from the active worksheet, click the
Select All button and then choose
Insert | Reset All Page Breaks.
After setting manual page

breaks, use Page Break Preview to
reposition automatic page breaks

that fall in the wrong places.
Use AutoFill to Enter Series
You can use the AutoFill feature

of Excel to automatically fill in a series
of numbers, date or other items. Enter
the first few items of the series to
establish the pattern (e.g., 5,10,15,
etc.). Highlight the items you entered
and drag the fill handle (bottom corner
of the range) and drag it over the range
you want to fill. In the following
diagram, 1/1/01 was entered in Cell
A1 and 2/1/01 was entered in Cell A2.
Changing formats using the toolbar
In Excel, you can change text fonts and styles in the worksheet.
Excel has a Formatting toolbar to simplify basic formatting tasks. The
Formatting toolbar appears in the figure below.
The formatting toolbar has several tools you can use to change
formats. The B button makes cells bold, the I button italicizes cells
and the U button underlines. Use these buttons to turn formats off as
well as on. For example, if cells are bold and you want to turn off that
format, select the cells and click the B button. The toolbar also has
buttons to change font and size.
Font tab in Format Cells
The formatting toolbar offers

quick access to varying text
formats. For a more complete
selection of formatting options, use
the Font tab in the Format Cells
dialog box.
In the Font section you can

select Font, Size, Style, Color and
Effects. Notice the Preview area in

the dialog box. This shows a preview of the font and style you select
before you click the OK button.
Conditional Formatting
Conditional formatting
allows you to display a different
font or cell background color when
specific conditions that you set are
met.
ACTIVITY SHEET 2.1
Directions: Perform the following procedure and list the steps on how
you did it. Write these steps in expository paragraph using the simple
present form of the verb in word processing and submit a hardcopy to
the teacher.
Create a worksheet that lists the days of the week in row 1,

beginning in column B. In column A, beginning in row 2, list the
physical activities you do on a regular basis (walking, running,
specific sports and so on). Add a row above row 1 and merge the
heading entitled Minutes Per Day above the days of the week. Improve
the appearance of the worksheet by adjusting column widths to 10.71,
changing font style Arial with font size of 10 as well as Sunday &
Saturday in red color. Save the file as My Physical Activity in your
folder. Add footer My Physical Activity and setup the common margin
s present in your worksheet to 1 inch and center it on the page.
Change the paper orientation to landscape, legal size and scale to
150% and click Print Preview. Keep the worksheet open for the next
activity.

How do 8 and above – Congratulations! You may now proceed to the
you rate next page.
yourself?
7 and below – Sorry but you need to go back.
ANSWER KEY 2.1
These are the possible answers that the student may use in writing a
paragraph. Count the number of points earned and record the score
on a separate sheet of paper.
1. Open a new blank document.

2. Click in B1 and type Sunday.
3. Press Tab and type Monday. Repeat this step, typing each of
the additional days of the week.
4. Click in A2 and type a physical activity.
5. Press Enter and type another physical activity. Repeat until
you have entered a number of your activities.
6. Click in A1.
7. Choose Rows from the Insert menu.
8. Select B1 and type Minutes Per Day and merge B1 to H1.
9. Adjust column to 10.71. Format the all font styles to Arial
with 10 as the size. The words Sunday and Saturday will be
changed to red color.
10. Save the file My Physical Activity in my folder. Add footer
on this worksheet with the same title.
11. Center the worksheet on the page.

12. Change orientation of the worksheet to landscape with
legal as the paper size and enlarge it by changing scale to
150.
13. Click Print Preview.
SCORING GUIDE
10 Points – At least 10 of the steps listed above were written not
necessarily in chronological order.
WORKING WITH MULTIPLE WORKSHEETS
A file in Excel is called a workbook. Each workbook is

comprised of worksheets. By default, each workbook has three
worksheets. You will see the sheets labeled Sheet 1, Sheet 2 and
Sheet 3 along the status bar at the bottom of the screen.
You can rename worksheets, or add and delete worksheets.

Right click on a sheet tab to access the following menu:
To delete a worksheet,
right click on it and select
Delete. To insert a new
worksheet, right click on any
worksheet and click Insert.
To rename a worksheet,
select Rename from the
menu. The Sheet name will
appear highlighted and you
can type the new name over
the existing name.
To move a worksheet, right

click on it and select Move or Copy…
The following dialog box will appear:
Highlight the sheet before which you would like the selected
sheet to be moved and click OK.
To copy a sheet, right click on it and select Move or Copy…

Check the Create a copy box and highlight the sheet before which
you would like the selected sheet to be copied. Click OK.
Showing/hiding gridlines in a worksheet
Gridlines are faint gray lines that outline cells on a worksheet.

Normally, they show even when you have removed borders. To hide
the gridlines, select Tools>Options, and then choose the View tab.
Under Window, clear the checkbox beside gridlines. Notice that you
can also change the color of the gridlines.
Freezing Panes
To keep row and column labels or other data visible as you

scroll through a sheet, you can "freeze" cells at the top and left of the
worksheet. Data in the frozen panes doesn't scroll and remains visible
as you move through the rest of the worksheet.
1 To freeze a column, select the column to the right of the column
you want to freeze.
2 To freeze a row, select a cell in the first column below the row
you want to freeze.
3 To freeze both the upper and left panes, click the cell below and
to the right of where you want the freeze to appear.
Split Screens
To view and scroll independently in different parts of a

worksheet, you can split a worksheet horizontally and vertically into
separate panes. Split or frozen panes do not show when the sheet is
printed.
Hide all or part of a workbook

You can hide workbooks and sheets to reduce the number of
windows and sheets on the screen and to prevent unwanted changes.
For example, you can hide sheets that contain sensitive data. The
hidden workbook or sheet remains open, and other documents can

use their information. You can also hide selected rows and columns
of data that you aren't using or that you don't want others to see.
1 To hide a workbook, open the workbook, and then select Window
> Hide from the Menu bar.
2 To hide a sheet, select the sheets you want to hide then select
Format > Sheet > Hide.
3 To hide a row or column, select the row or column heading you
want to hide then select Format > Row or Column > Hide.
OPERATION SHEET 2.1
1. Click the Sheet2

tab at the bottom
of the workbook
window. Sheet2
and its contents
appear. The
worksheet is blank.
2. Right click the

sheet tab and click
Rename. Type
table1 and press
enter.
3. Click the Sheet1

tab at the bottom
of the workbook
window. Sheet 1
and its contents
reappear.

4. Double-click the
Sheet1 tab, type
table 2, and press
enter.
5. Delete Sheet3 tab

by right-clicking
and selecting it.
Create a copy of
table 1 by right-
clicking and select
Move or copy then
check the create a
copy box then click
OK.
SCORING GUIDE
5 Points – if all indicators are met
3 Points – if three indicators are met

1 Point – if one indicator is met
Reminder: You ought to have all the

points for you to proceed to the next page.
CHECKLIST 2.1
Directions: With a partner, use the observation checklist below. Copy the table on a separate
sheet of paper and check the appropriate box whether the indicators were met or not by the partner.
Indicators Yes No
1. Did the student follow the procedure:
e. clicked the sheet2 tab at the
bottom of the workbook
window?
f. right clicked the sheet tab
and clicked rename?
g. Clicked the sheet1 tab at the
bottom of the workbook
window?
h. double-clicked the sheet1
tab, typed table 2 and
pressed enter?
i. deleted sheet3 tab by right-
clicking and selecting it?
j. create a copy of table 1 by
right-clicking and selecting
Move or copy then checking
the create a copy box then
clicked OK?
2. Did the student find difficulty in following
the procedure?
3. Did the student perform the task

independently and honestly?

ACTIVITY SHEET 2.2
1. Create a batch directory with the following information:

a. Name
b. Address
c. Contact number
d. Birthday
e. E-mail Address
f. Ambition
g. Motto
8. Apply your desired format based on what you have learned to

enhance your worksheet. Save your file batch.xls in your folder.

CHECKLIST 2.2
Directions: Complete the following statements based on how you

performed the task. This will be the basis of your performance to
measure what you have learned from the Learning Outcome.
1. I have learned how to …

2. The skills I have learned from the Learning Outcome are…
3. I find difficulty in the topic… because…
4. The skill(s) that I have learned will help me in my life
because…
5. I found the experience of doing the exercise to be worthwhile
because…

ASSESSMENT PLAN
Evidence Checklist
Competency
standard:
Unit of
competency:
Title of Module
Third party Report

Ways in which evidence will be collected:
Demonstration
[tick the column]
Observation
Questioning
Portfolio
Written
The evidence must show that the student
can…
 enter numbers, text and data into x x
worksheet cells as required.
 adjust and format cells, columns and x x
rows as needed.
 format text and cells as required. x x
 apply border, shading and x x

background patterns.
 use styles and AutoFormat. x x
 open, close or save Workbook or file

to the correct directory, folder and x x
disk.
NOTE: *Critical aspects of competency
Prepared Date:
by:
Checked Date:
by:
Observation Checklist
Student’s name:
Teacher’s name:
Assessment Center
Competency
standards
Unit of
competency:
Instructions for the Teacher:
1. Observe the student create, format and save worksheets.
2. Describe the assessment activity and the date on which it was undertaken.
3. Place a tick in the box to show that the candidate completed each aspect of the
activity to the standard expected in the enterprise.
4. Complete the feedback sections of the form.
Date of observation
Description of assessment
activity
Location of assessment
activity
The student…. If yes, tick the box
 enters numbers, text and data into worksheet
cells as required.
o o
 adjusts and format cells, columns and rows as
needed.
o o
 formats text and cells as required. o o
 applies border, shading and background
patterns.
o o
 uses styles and AutoFormat. o o
 opens, closes or saves Workbook or file to the
correct directory, folder and disk.
o o
Did the student’s overall performance meet the Yes No
standard?
Feedback to student:
Teacher’s signature: Date:

Observation and Questioning Checklist
Student’s name:
Teacher’s name:
Assessment Center
Competency
standards
Unit of
competency:
Instructions for the assessor:
1. Observe the candidate create, format and save worksheets.
4. Ask the student a selection of the questions from the attached list to confirm
his/her underpinning knowledge
5. Place a tick in the box to show that the candidate answered the questions
correctly.
Date of observation
activity
activity
 Were the procedure in creating, formatting and
saving worksheets followed?
o o
 Were the procedure in opening, saving and
closing workbook followed?
o o
 Was the workbook setting modified? o o
 Were the text and cells formatted according to
the prescribed format?
o o
 Were the styles and AutoFormat used? o o
 Was the procedure in opening the workbook or
file to the correct directory, folder and disk o o
followed?
 Was the file saved into folder? o o
standard?
Demonstration
Student’s name:
Teacher’s name:
Unit of competency:
Competency standards:
Date of assessment:
Time of assessment:
Instructions for demonstration
Given the necessary materials the trainee/student must be able to:
Materials and equipment:
P to show if evidence is
demonstrated
During the demonstration of skills, did the
Yes No N/A
student:
o o o
o o o
o o o
o o o
The student’s demonstration was:
Satisfactory q Not Satisfactory q
Written report
Student’s name:
Teacher’s name:
Assessment Center
Competency
standards
Unit of
competency:
Task:
Your task is to:
 Report on the performed task using the simple past form of the verb.
Submission date:
Use the checklist below as a basis for judging whether the
candidate’s report meets the required competency standards.
The student’s report… If yes, tick the box
 can summarize the procedure in creating,
formatting and saving worksheets
o o
 can explain the procedure in exploring workbook
window
o o
Overall did the student’s report meet the standard? Yes No
Comments:
Student’s
Date:
signature:
Teacher’s
Date:
signature:
PERFORMANCE TEST
Student's Name: Date
Competency: Test Attempt

1st 2nd 3rd
Directions: OVERALL EVALUATION

Level
Achieved
CALL INSTRUCTOR, ask PERFORMANCE LEVELS
instructor to assess your
4 - Can perform this skill without supervision
performance in the
and with initiative and adaptability to problem
following critical task situations.
and performance criteria
below 3 - Can perform this skill satisfactorily without
assistance or supervision.
You will be rated based 2 - Can perform this skill satisfactorily but
on the overall evaluation requires some assistance and/or supervision.
on the right side. 1 - Can perform parts of this skill satisfactorily,
but requires considerable assistance and/or
supervision.
Instructor will initial level achieved.
ASSESSMENT PLAN
Evidence Checklist
Competency
standard:
Unit of
competency:
Title of Module
Third party Report

Ways in which evidence will be collected:
Demonstration
[tick the column]
Observation
Questioning
Portfolio
Written
The evidence must show that the student
can…
 setup the page to meet the user x x
requirement.
 change the font settings as required. x x
 modify margins as required. x x
 prepare and view multiple worksheet x x
NOTE: *Critical aspects of competency
Prepared Date:
by:
Checked Date:
by:
Observation Checklist
Student’s name:
Teacher’s name:
Assessment Center
Competency
standards
Unit of
competency:
Instructions for the teacher:
1. Observe the student customize basic workbook settings.
Date of observation
activity
activity
 setup the page to meet the user requirement. o o
 change the font settings as required. o o
 modify margins as required. o o
 prepare and view multiple worksheet o o
standard?
Feedback to student:
Teacher’s signature: Date:

Observation and Questioning Checklist
Student’s name:
Teacher’s name:
Assessment Center
Competency
standards
Unit of
competency:
Instructions for the Teacher:
1. Observe the candidate customize basic workbook settings.
4. Ask the student a selection of the questions from the attached list to confirm
his/her underpinning knowledge
5. Place a tick in the box to show that the candidate answered the questions
correctly.
Date of observation
activity
activity
 Were the procedures in setting up the page
followed?
o o
 Were the procedure in changing font settings
followed?
o o
 Were the margins modified? o o
 Were the multiple worksheets prepared and
viewed? o o

standard?
Demonstration
Student’s name:
Teacher’s name:
Unit of competency:
Competency standards:
Date of assessment:
Time of assessment:
Instructions for demonstration
Given the necessary materials the trainee/student must be able to:
Materials and equipment:
P to show if evidence is
demonstrated
During the demonstration of skills, did the
Yes No N/A
student:
o o o
o o o
o o o
o o o
The student’s demonstration was:
Satisfactory q Not Satisfactory q
Written report
Student’s name:
Teacher’s name:
Assessment Center
Competency
standards
Unit of
competency:
Task:
Your task is to:
 Report on the performed task using the simple past form of the verb.
Submission date:
Use the checklist below as a basis for judging whether the
candidate’s report meets the required competency standards.
The student’s report… If yes, tick the box
 can summarize the procedure in setting and
formatting the page using simple past form of the o o
verb
 can complete the statements by explaining what
they have learned in Working with Multiple o o
Worksheets
Overall did the candidate’s report meet the Yes No

standard?
Comments:
Student’s
Date:
signature:
Teacher’s
Date:
signature:
PERFORMANCE TEST
Student's Name Date
Competency: Test Attempt

1st 2nd 3rd
Directions: OVERALL EVALUATION

Level
Achieved
CALL INSTRUCTOR, ask PERFORMANCE LEVELS
instructor to assess your
4 - Can perform this skill without supervision
performance in the
and with initiative and adaptability to problem
following critical task situations.
and performance criteria
below 3 - Can perform this skill satisfactorily without
assistance or supervision.
You will be rated based 2 - Can perform this skill satisfactorily but
on the overall evaluation requires some assistance and/or supervision.
on the right side. 1 - Can perform parts of this skill satisfactorily,
but requires considerable assistance and/or
supervision.
Instructor will initial level achieved.
PERFORMANCE STANDARDS
For acceptable achievement, all items should receive a Yes No N/A
"Yes" or "N/A" response.

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HOW TO USE THIS MODULE

Welcome to the Module PC Operations. This module contains

The unit of competency Operation of a Spreadsheet

You are required to go through a series of learning activities in

If you have questions, don’t hesitate to ask your teacher for

Recognition of Prior Learning (RPL)

You have already some basic knowledge and skills covered in

If you can demonstrate competence to your teacher in a

After completing this module, ask your teacher to assess your

Unit of OPERATE A SPREADSHEET APPLICATION

Module Title: Operating a Spreadsheet Application

This module contains information and suggested learning

Completion of this module will help you better understand the

This module consists of five (5) learning outcomes. Each

Upon completing this module, report to your teacher for

SUMMARY OF LEARNING OUTCOMES:

Upon completion of the module the students should be able to:

LO1 Create, format and save worksheets

LO 2. Customize Basic Workbook Settings

LO 3. Perform Computational Operation

LO 4. Incorporate Objects and Charts in Worksheets

Unit of Competency: OPERATE A SPREADSHEET APPLICATION

Module Title: Operating a Spreadsheet Application

Learning Outcome #1: Create, format and save worksheets

1. Information Technology Literacy, 2002, Albacea, Eliezer A.

Date: LO1. CREATE, FORMAT AND SAVE WORKSHEETS Page #

Learning Outcome 1: Create, format and save worksheets

Learning Activities Special Instructions

1. Read the attached

2. Answer Self-Check  Try to answer the Self-

4. Read the attached

6. Answer Checklist 1.1  Try to answer the

7. Assess your score

8. Read the attached

Date: LO1. CREATE, FORMAT AND SAVE WORKSHEETS Page #

10. Answer Checklist 1.2  Try to answer the

11. Assess your score

12. Perform Operation

14. Assess your score

15. Read the attached

16. Perform Operation

18. Assess your score

Date: LO1. CREATE, FORMAT AND SAVE WORKSHEETS Page #

SPREADING THE SHEETS

Many elements in the Excel window are comparable to those in

The task pane is essential because it groups many common

Date: LO1. CREATE, FORMAT AND SAVE WORKSHEETS Page #

SPREADING THE SHEETS

8 and above – Congratulations! You may now proceed to the

Date: LO1. CREATE, FORMAT AND SAVE WORKSHEETS Page #

SPREADING THE SHEETS

Date: LO1. CREATE, FORMAT AND SAVE WORKSHEETS Page #

The Standard toolbar, located beneath the menu bar, has

The Formatting toolbar, located beneath the Standard toolbar

The Name box displays the reference of the selected cells.

Letters and numbers identify the rows and columns on an Excel

The active cell has a dark border around it to indicate your

An Excel workbook consists of multiple worksheets. Use the

Mouse Pointers and Their Functions

There are different types of mouse pointers that are used in

| Insertion Point uses to enter & edit data

Vertical Double Arrow adjusts row heights

Date: LO1. CREATE, FORMAT AND SAVE WORKSHEETS Page #