Scope Management

- Overview
- Practices
- Plan Scope Management
- Collect Requirements
- Define Scope
- Create a Work Breakdown Structure (WBS)
- Validate Scope
- Control Scope
Scope Creep
Scope creep (also called requirement creep, or kitchen
sink syndrome) in project management refers to
changes, continuous or uncontrolled growth in
a project’s scope, at any point after the project begins.
This can occur when the scope of a project is not
properly defined, documented, or controlled. It is
generally considered harmful.
Scope Creep
can be a result of:
• poor change control
• lack of proper initial identification of what is
required to bring about the project objectives
• weak project manager or executive sponsor
• poor communication between parties
• lack of initial product versatility
Why scope creep harmful?
These aspects can affect the operational efficiencies
of the project or company generally, especially when
involved in long-term relationships.
Scope creep is a risk in most projects.
Most megaprojects fall victim to scope creep.
Scope creep often results in cost overrun.
A "value for free" strategy is difficult to counteract
and remains a difficult challenge for even the most
experienced project managers.
Project Management Process Group
Project Scope Management
Overview
Scope management outputs feed into many
processes.
Project Scope Management
Overview
It is essential to add a Business Analyst to identify
requirements early when defining project scope.
Differences
PROJECT MANAGER BUSINESS ANALYST

Ensure activities are Identify requirements for

completed on time and activities
within budget
Adaptive and Agile Projects
o Higher risks
o Changing requirements
Adaptive and Agile Projects
o Higher risks
o Changing requirements
Project Management Process Group
Scope Management Plan
o Define requirements
o Define scope
o Validate deliverables
o Control scope
Create Focus to Project Manager
1. Project Manager oversees project scope
2. Scope changes must be controlled
3. Project manager controls what causes changes
4. Only work identified in the scope is done
5. Scope management plan is part of the project
management plan
Plan Scope Management
Project Management Plan
o Object to deliver
o Quality management plan
o Development approach
o Project life cycle description
Plan Scope Management
Project Management Process Group
Collect Requirements
Process of gathering stakeholder needs and
expectations to meet project objectives.
Collect Requirements
Collect Requirement Tools
Data gathering
• Brainstorming
• Interviews
• Questionnaires
• Focus groups
• Benchmarking
Data Analysis
• Agreements
• Business plans
• Marketing content

Data Representation
• Mind mapping
• Affinity diagram (is a tool used to organize large ideas and
data)

Prototypes

Context Diagramming (identifies the flows of information

between the system and external entities)
Affinity Diagram
Context Diagram
Requirement Traceability Matrix
(Output)
Requirement Traceability Matrix
(Output)
Requirements

Project Scope Statement

Define Scope
Work Breakdown Structure (WBS)
Hierarchical chart that takes the project scope and
decomposes the team’s work into smaller work
packages needed to meet project objectives and
create deliverables.
Create Work Breakdown Structure
(WBS)
Work Breakdown Structure (WBS)
Work Breakdown Structure (WBS)
breaking down scope
1. Is it difficult to decompose the work packages?
2. Is it small enough to be estimated for duration?
3. Is it small enough to be estimated for cost?
4. Is it small enough to assign to a person or group?

ALL SCOPE MUST BE INCLUDED IN THE WBS

Validate the Scope
Process of ensuring the project’s deliverables meet
the requirements and are accepted
Validate the Scope
Control the Scope
Submitting a change request controls the process
and bring it back to plan.

Change request perform integrated

change control process
Control the Scope
Work Performance Information
(output)
Data collected from the controlling processes that
analyses and compares how a project is performing
against the project management plan and baseline.