Republic of the Philippines ENERGY REGULATORY COMMISSION BAC RESOLUTION NO. 103 AM,' SERIES OF 2021 A Resolution Recommending the Award of Contract for the Procurement of Supply and Delivery of Office Supplies to D. De Guzman Trading and Int'l Diamond Eth, Inc. WHEREAS, the Energy Regulatory Commission Bids and Awards Committee ~ Alternative (ERC BAC - Alternative)? posted in the ERC website BAC Resolution No. 39 AM, Series of 2021 dated 20 April 2021, which declared a Failure of Bidding as three quotations were not obtained within the deadline set under the RFQ No. 2021-02-035 for the first round (1* Round) of Procurement of Office Supplies; WHEREAS, the Energy Regulatory Commission Bids and Awards Committee — Alternative (ERC BAC - Alternative)s posted in the ERC website BAC Resolution No. 66 AM, Series of 2021 dated 29 June 2021, which declared a Failure of Bidding as three quotations were not obtained within the deadline set under the RFQ No. 2021-05-032 for the second round (2! Round) of Procurement of Office Supplies; WHEREAS, on 5 October 2021, the Energy Regulatory Commission Bids and Awards Committee - Alternatives (BAC - Alternative) received from the Finance and Administrative Service General Services Division (FAS - GSD) a revised Purchase Request No. 2021-10-159 dated 27 September 2021 requesting for the Procurement of Office Supplies; WHEREAS, to support the said request, the FAS-GSD submitted Certificate of Non-Availability of Stocks (CNAS)s issued by the Procurement Service - Department of Budget and Management (PS-DBM) dated 27 September 2021; WHEREAS, the approved Annual Procurement Plan (APP) for Fiscal Year (FY) 2021° includes the procurement of Office Supplies with an Approved Budget for the Contract (ABC) in the amount of Four Hundred Sixty-Eight Thousand Fifty-Three Pesos and 96/100 (PhP468,053.96) inclusive of VAT and other government taxes, fees and charges; WHEREAS, the said Office Supplies are currently not available under PS-DBM as evidenced by the Screenshot of Non-Availability of Stocks and Certificate of Non-Availability of Stocks (CNAS); “alternative Methods. * Reonganizing of the Bids and Awards Committee (BAC), BAC Technical Working Group (TWG), and BAC Secretariat under Office Onder No, AVSTD-i, Series of 202i dated 26 February 2021, id, Reon (15) days upon issuance. ‘ Approved by the HoPE on 45 January 2021 — 6BAC RESOLUTION NO. 109 AM, SERIES OF 2023 AM A Resolution Recommending the Award af Contract for the Procurement of Supply and Delivery of Office Supplies oD. DeGuzman Trading and Int Diamond Eth, Ine a WHEREAS, pursuant to the Consolidated Guidelines for the Alternative Methods of Procurement, item V-C, 1-b, of Annex “H”” of the 2016 Revised Implementing Rules and Regulations (RIRR) of Republic Act No. 9184 (R.A. No. 9184), the ERC BAC (Alternative), through its Secretariat, designated® Shopping as the mode of procurement; WHEREAS, on 08 October 2021, the BAC - Alternative posted the Request for Quotation (RFQ) No. 2021-10-067 at the PhilGEPS and ERC websites, ERC Facebook Page as well as in the conspicuous place reserved for the purpose, which provides for a deadline of submission of quotations on 14 October 2021 (Thursday) at three o'clock in the afternoon (3:00 P.M.); WHEREAS, pursuant to the Consolidated Guidelines for the Alternative Methods of Procurement, item V-C, 2-b, (iv), Annex “H”» of the 2016 RIRR of R.A. No. 9184, the ERC BAC (Alternative), through its Secretariat (Alternative), sent a letter with the attached RFQ to seventeen (17) suppliers, namely: 1) J-NET Marketing, 2) Noryxelaby Enterprises, 3) Ban Bee Commercial Company Incorporated, 4) Mostaco Marketing, 5) 3mm Trading, 6) Office Man, 7) Office Gateway Enterprise, 8) Japhet Unli-Sales Trading Co., 9) De Guzman Trading, 10) Paperlines Enterprise, 11) GBR-GEN General Merchandise, 12) Lunar Chem Trading, 13) 347 School Office Supplies Inc., 14) K.0.B.S Customers First Trading, 15) Kelvin Crystal Office & School Supplies Trading, 16) Files Enterprises Manufacturing Corporation, and 17) Roanne Joy Enterprises; WHEREAS, on 14 October 2021, in response to the RFQ, the BAC - Alternative, through its Secretariat - Alternative, received signed and sealed quotations from the following suppliers: 1) E Ramos Trading at forty-five minutes past one o'clock in the afternoon (1:45 P.M.); 2) Int'l Diamond Eth, The 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184, otherwise known as the “Government Procurement Reform Act" Annex "H": CONSOLIDATED GUIDELINES FOR THE ALTERNATIVE METHOD OF PROCUREMENT. \V. SPECIFIC GUIDELINES C.SHOPPING Continued) 1. Definition. Shopping is a method of procurement of goods whereby the Procuring Entity simply requests for the submission of price quotations for readily available of-the-shelf goods or ordinary/regular equipment to be procured diretly from suppliers of ‘known qualifications. This method of procurement shall be employed in any ofthe following cases: xxx ») Procurement of ordinary or regular office supplies and equipment not available inthe DBM-PS, in the amount not to exceed the followings |, For NGAs, GOCCS, GFIs, SUCS, and Autonomous Regional Government, One Million Pesos (PhP1,000,000) xxx * When ordinary or regular office supplies and equipment not available in the PS-DBM needs to be procured, the price of such purchase not exceeding Two Hundred Filty Thousand Pesos (Phy-250,000.00). However, it must be ensured that the procurement oes not result in spliting of contracts, as provided in Section 54.1 of the IRR-A. Atleast three (2) price quotations from bona fide suppliers must likewise be obtained. (IRR-A Section 52 [b]) [Volume 2 Manual of Procedures for the Procurement of Goods and Services (page 90)], ‘he 2016 Revised Implementing Rules and Regulations of Republi Act No, 9184, otherwise known as the “Government Procurement Reform Act" ‘Annes “H": CONSOLIDATED GUIDELINES FOR THE ALTERNATIVE METHOD OF PROCUREMENT. V. SPECIFIC GUIDELINES c.sHOPPING 2. Procedure ') Shopping under Section 52.1 (b) iv. The BAC shall send the RFQs tot leat three (3) suppliers of known qualifications and at least three (3) price quot ‘obtained. This, notwithstanding, those who responded through any ofthe required postings shal be allowed to participate ere Paci Caner Bang, 5 ‘Origas Caner Ta05, Pasig “anil, Philipines TS ony sos. tv na en creas suber Hh ‘Pacha: we shook som ERC tae Wobar Sonne Teor wot EfBAC RESOLUTION NO. 103 AM, SERIES OF 2021 AM ‘A Resolution Recommending the Award of Contract for the Procurement of Supply and Delivery af Office Supplies tod-Dec ing and Int Diamond Et, I eee Inc. at forty-five minutes past one o'clock in the afternoon (1:45 P.M.); and 3) D. De Guzman Trading at fifty-four minutes past one o'clock in the afternoon (2:54 P.M.); WHEREAS, on 15 October 2021, considering that there were three (3) price quotations obtained pursuant to the aforementioned guidelines, the BAC — Alternative, with its TWG - Alternative and its Secretariat — Alternative, convened for the opening of the said signed and sealed quotations; WHEREAS, during the opening of the sealed quotations, the BAC - Alternative, with the assistance of its TWG - Alternative found that, all of the suppliers were able to comply with the submission of complete documentary requirements. Since the procurement will be on a “per line item” basis, a detailed bid evaluation was conducted to assess the completeness and correctness of the offer and possible arithmetical corrections in each computation of the items; WHEREAS, for items offered with the same price, the BAC agreed to adopt “draw lots” to determine which offer will be subjected to post-qualification evaluation. Below is the summary of the results of the opening of the sealed quotations: E Ramos Trading Compliant PhP230,535.42 Int'l Diamond Eth, Inc. Compliant PhP202,770.00 D. De Guzman Trading Compliant PhP191,566.61 WHEREAS, on 28 October 2021, the TWG - Alternative submitted their Post Qualification Report to BAC Secretariat — Alternative through a Memorandum dated 26 October 2021. Below is the matrix of results of the bid evaluation: (This space is intentionally left blank) aciie Caner Baling, San Miguel Avene, Ortigas Center 1605, Pag “Metro Manila, Philippines “Tel. No. (02) 868948372 at ite ccs. hn Pca Tee Web wo cc eh Te[BAC RESOLUTION NO. 103 AM, SERIES OF 2021 AM ‘A Resolution Recommending the Award of Contract forthe Procurement of Supply and Delivery of Office Supplies {toD. De Guzman Trading and Int Diamond Eth, Procurement of Supply and Delivery of Office Supplies (gr Round) RFQ No. 2021-10-067 ABC:: PhP 468,053.06 Mem | auantty | price | ABC | specttetions eae aT aT = = 0 |= ram [room | sa : : - ee eo rem [oe eam (a a ode Fe EE See “ = = = io ie [sen « fe [ee [eee [ence |. |. 2 : ima = |e prem [roe | mines : : ae ope pe [me [mmm Pana _- - « [- [- ‘giana | _ = a ae a cere [| panes |e er | eos | |e Emmemw |. — S Seeds = = iielenas| cite Caner Buln, San Miguel Avenue, Orgs Caner 1605, PGC ince ‘Mrs Manila, Philippines SS wesc b‘BAC RESOLUTION NO. 103 AM, SERIES OF 2021 AM ‘A Resolution Recommending the Award of Contract for the Procurement of Supply and Delivery of Office Supplies toD. De Guzman Trading and Int Diamond Eth, Ine. ee . sears = sj | Poo 330.000 i 6 Pig2000 tio000 | fs feed peng | Serge = 2 | esse fe [om [ie Troan [eee [Loe Tl fe Te Tie [ew [ote : oe 2a) eal: nt pe fom | owe [sie [ene » lew le =e : : » [= [mm [roo [ew [ee en 2a > fe [= a : : Passe | Oe a 0 rise, | oon foe [onee [Zouae | tase ot wa |e a. ete fr foe teu Pais Ts a ce Ce ee soytsco Ne) er son “| noeo00 | mf fr des | Somme |S fe ee | a [me fm | [ime [See |. ae : ee s : «| x a) . ; - ree 2088 xan) Sai rt0.00 ote [em Tee Lime | ei : | i non of [m : S =~ ” nw [pemecnnn [2 sos eee fos fe esi | eg ssiaireicimai’ | gy fe 78 | snag z ie es ete fe fia [Suen [Saya hs a ste Le [Snes | Beta _£ 2 em oe foe [tens | anne ssa }*foeae [+ fase Eales 7 eter A 5 : ele mag 1, | he a 7 en an : ° me tone [ime feeapar [Tone | fo [oe Tous [am tats ee Sc { (fe |e = Fae elle Pi ia ope |= Secs ue . Sas St. eee aa ee mcpenore mn [eal oda ee ee — aciic Caner Building, San Miguel Avenue, Onigas Center 1005, Pig Cy a ey "a eae Soca see “Metro Manila, Philippines Tel. No. (02) 868948372 OY ieee‘BAC RESOLUTION NO. 103 AM, SERIES OF 2021 AM A Resolution Recommending the Award of Contract for the Procurement of Supply and Delivery of Office Supplies to. DeGuzman Trading and Int Diamond Eth Inc. 16 * Terenas ict so | rete | Sasa wis apport 7 - romneninigen [| é rm 5 Tepes, th é : ase mma rows WHEREAS, from the listed fifty-nine (59) items, the three suppliers did not submit quotations on seventeen (17) items listed belo Item Quantity Unit Price Ane ‘Technical Speci DATA FOLDER, made of be a5 _ Pes Ln? chipboard, taglla lock «fae | pes a ee Se a «foe [om [omeo [remene [enor mua a ee ee PENCIL, lend w/ ewe, oy eee Pere [coerce rena wore fe [rm [emay [ramen |SiQemoER rim 5 a Leas 2 ls i Pan736 F 4190.27 staplers, (23/13) 2 ee as [ier [rote zorsst | TAPE. TRANSPARENT, Ais TSAAT poms [B20 pole P2196 P 2,196.70 width! 48mm (:1mm) [2 [ros I rasatr | asga0 ]rexpem, sora gam ene ara aoe eS era 5 Se seas |e eso [scsi Sam | 60) cone 75.00 P 4,500.00 meters - Trangerony Gea, A - z vate P go. r 112.07 10 pes per pack Trangareny Qe = = Laanal P 141.62: P_ 1,416.25 Legal, 10 pes per pack a rigors > arn an sone v = poeneierrn esMe RESOLUTION NO, 109 AM, SEIES OF ra AM 4 ‘Resolution Recommending the ward of Contract forthe Procurement of Supply and Delivery of Office Supplier to DeGuzman Trading nant Diamond Et, Tne ‘" a WHEREAS, based on the foregoing, the BAC-TWG finds that D. De Guzman Trading and Int'l Diamond Eth, Inc. has complied with and is responsive to all the requirements and conditions specified in the Request for Quotation No. 2021-10-067 for the Procurement of Office Supplies, and that their respective price quotation amounting to One Hundred Ninety-One Thousand Five Hundred Sixty-Six Pesos and 61/100 (PhP191,566.61) and One Hundred Eighty Thousand Five Hundred Forty-Seven Pesos (PhP180,547.00), respectively, inclusive of VAT and other government taxes, fees, and charges, thereby making their quotations the Lowest Calculated and Responsive Quotations (LCRQs): Procurement of Supply and Delivery of Office Supplies RFQ No. 2021-10-067 ABC : PhP 468,053.96 p.pgoutaN Trap | _ lf! Damond Fi In. ss lL = ‘Total Amount 4 ‘Total Amount ag eae sae 1 fo [x cms [ouscunze © [a : Taman poner nae 3 Lal 396.670 white, 7ogsm ty 7 [o [me [rasan [> mnson [romper cnenons [| psmuan + fm fm [cee |r rome fremrmstes— [soe Toaaman 4 va vil r s.02320 a a ie a = nine ues ee ele = aa sal ee foe om vam [+ sooo [10 ee a =a ee P60 s bck | rot4o0 cea =e acearenle one sim |B Ea ala = [an aan we F650 $e red 12,660.00 ee ee ee aS = = =. P6560. aan w/o String 250 Kraig x12" _| ©50_ 71,300.00 we [See oe «fe fm Te ce tes fe f= an = meee [nose |e ede en Rea ee oe aa ia aye eee essa lass sec ere en et ee [ees fee Tree Teco oto a [= [me remem |e tg mo ee = [= fe [ae [oe [eo oe =o oR Se le [ae [oe te ee ce W255 N38 cin) ms $3420.00 = [= [= [row [ome |e aoe gm Yi assorted colors) "das 92,250.00 =e [m [ramen |maem | geen Ye nck) 28 x20x6 inches | 9 £36,800.00 la [ed ae |e semen eee = nite | enanoe on ake =e ae Seo a cn ee oe Coe oe oo 5 neues eS be Tose Traps Lenz Praga tee aciic Caner Duiling, San Miguel Avenue, Onigas Canter 1605, Pasig Cy Metro Manila, Philippines eb 2S WIN, (02) 8589-5372 nl Ate ete se FantBAC RESOLUTION NO. 109 AM, SERIES OF 2021 AM A Resolution Recommending the Award of Contract for toD. De Guzman Trading and Int Diamond Eth, Ine the Procurement of Supply and Delivery of fee Supplies = [= [a rem [ome rscmaaaracs Calor wile depeser, co eat sia) rusmoo wo [e [m= [raemon | rvomoo paar ‘psn aginco « [= [= [re [wee [eee oie ah a ca fm [= [rao [roe [sate omni _f ay fo fos |e |rsson |r ssonoo | tesserae” | 95 | peasuco eral Fr a ruses we Pssoroo | Sentra |g ae |e 6 i spr 0 + thos | Satyr toms [ag fo [ms I, z i, Leal 1 pes por pack 3250.00 lS > amooo | seed Flor (sb E meee sooo _| Sas ra aso Spe ater (top Se = =. » P6160. _—_ Acaneparent) oo Soh o fe [mw + aeioon | tial Tremere | gg tote ig ane ass sats ay egooan (oa fr bey dey ‘ing ne Sots tial a |: [oo Mo tape a spe, ee alone a 349.50 F_2.299.00 way” 4149.00 298.00 ; = Ss Pav pr * vt teen 2 sour | Sea! 000 iz [ reson |r artoo | pe nom rato - iether 2 ro |rtsso [> smaes | By a Lowe altel Quotation rmngtes aegis WHEREAS, the ERC BAC ~ Alternative, upon review and evaluation of the said TWG - Alternative Post-Qualification and Evaluation Report and the supporting documents submitted, concurred with the TWG’s evaluation; WHEREAS, on 10 November 2021, the ERC BAC - Alternative, through its Secretariat — Alternative, sent the Notice of Lowest Calculated and Responsive Quotation (NLCRQ), dated 8 November 2021, to D. De Guzman Trading and Int'l Diamond Eth, Inc., ‘WHEREAS, item V-C 2b (vii) (viii) of Annex “H” of the IRR of R.A. 9184,'° states that: ‘e The 2016 Revised Implementing Rules and Regulations of Republic Act No, 0184, otherwise known as the “Government Procurement Reform Act" [Annex “H" Consolidated Guidelines For Alternative Methods of Procurement: V. SPECIFIC GUIDELINES c.SHOPPING 2. Procedure b) Shopping under Section 52.100) PaaiheC na As: sre ce i he Metro Mania Philippines Tel, No. (02) 868943372 —— Tallng San igual Avene, Organ Comer TOUS, Pasig Cy ¥[BAC RESOLUTION NO. 103 AM, SERIES OF 2021 AM 4 Resolution Recommending the Award of Contract forthe Procurement of Supply and Delivery of fee Spies toD. DeGuzman Trading and Int Diamond Eth, I vii, The BAC shall validate the technical, legal and financial capability of the supplier to supply and deliver the goods. viii. Upon confirmation and ascertainment of such capability, the BAC shall recommend to the HOPE the award of contract in favor of the supplier with the Lowest Calculated and Responsive Quotation. In case of approval, the HOPE shall immediately enter into a contract with the said supplier. RESOLVED, that the Members of the Bids and Awards Committee, hereby RECOMMEND to the Head of the ProcuringEntity, (HoPE) through its duly authorized signatory, ERC Chairperson and CEO AGNES VST DEVANADERA, the AWARD of the Contract for the Procurement of “Supply and Delivery of Office Supplies” to D. De Guzman Trading for having submitted the Lowest Calculated and Responsive Quotation (LCRQ) for the thirty-four (34) items mentioned above in the amount of One Hundred Ninety-One Thousand Five Hundred Sixty-Six Pesos and 61/100 (PhP191,566.61) and to Int'l Diamond Eth, Inc. for having submitted the Lowest Calculated and Responsive Quotation (LCRQ) for the eight (8) items mentioned above in the amount of One Hundred Eighty Thousand Five Hundred Forty-Seven Pesos (PhP180,547.00), inclusive of VAT and other government taxes, fees and charges. (This space is intentionally left blank) Pace Ceie ag, Son Niguel Avene, Ovigas Caner TE PGC ‘Mero Mana. Philippines, * No (2) 869372 SS‘BAC RESOLUTION NO. 109 AM, SERIES OF 3021 AM ‘A Resolution Recommending the Award of Contract for the Procurement of Supply and Delivery af Ofice Supplies toD. De Guzman Trading and Int Diamond Eth hy RESOLVED at the ERC Main Office, Pasig City, this 12!" day of November 2021. (Took No Part) _ SHARON 0. MONTANER BAC Chairperson (Alternative) JUDITH bYMANGOSING BAC Vice-Chairperson (Alternative) =~ = . CHERRY LYNN S. GONZALES AUGUST ANTHONY N. BALUTE BAC Member (Alternative) BAC Member (Alternative) (Took No Part) JOEL Y. BONTUYAN BAC Member (Alternative) FOR AND BY AUTHORITY OF THE COMMISSION: a ERC AGNES VsT BEVANADERA Omce ofthe Chairperso ghd CEO be nna *AvsTO-2021-12-220-0028" Approved/Disapproved on: 16 December 2021 jeason: [—]GPRA-IRR, §41.a. Prima facie collusion JGPRA-IRR, §41.b. Failure to follow prescribed bidding procedures IGPRA-IRR, §41.c. Contract award will not benefit ERC 841.¢.(i)project no longer physically and economically feasible ‘$41.c. (ii) project no longer necessary 1 $41.©. (ili) project fund has been withheld or reduce * ‘myot/fiateor/ehk - BAC Resolution No. 103 AM, Seves of 2021 ‘Pacific Centr Tldng, San Migual Avenue, OnIgaS Center TOUS, Pag Cy ‘Metro Manila, Philippines “Tel No, (02) 8649-5572, ml Ate cote gh cee al lr ch sm econ om BRC