TRANSFER OF REGISTRY

IN KERALA.
T. James Joseph
106 DEPARTMENTS.

REVENUE.
POLICE.. -----LAW ENFORCING DEPARTMENTS.
EXCISE.

.
.

Everything under the sun

embraces the duties and
responsibilities of a revenue officer,
His duties are Undefined rather
than defined
LAND REVENUE DEPARTMENT.

Primary duty is collection of Land revenue.

Collection of arrears of Land Revenue.

Collection of other departmental arrears as if

it were arrears of public revenue due on land.
LAND REVENUE DEPARTMENT.

BASIC TAX (LAND TAX)- Basic item of Land

revenue.
LAND REVENUE DEPARTMENT.

TWO TYPES OF LAND.

1. Assessed Land.
2. Government Land.

Assessed land can become Government Land due to

acquisition, abandoned or relinquishment.
Government Land Become assessed land due to……………..
LAND RECORDS.

Basic Tax Register.

Thandaper Register.
Field Measurement Book.
LAND TAX ACT..S.3

Land Tax should be realised from the Registered

Land Holder(Thandaper holder or document holder or
his legal heirs)

Whenever a Thandaper holder desires to remit the tax it

should be received immediately…..In other cases ,thandaper
right has to be assigned to collect tax….This process is called
pokkuvaravu or transfer of registry.
Objectives of Transfer of registry rules 1966...

 RULE 16- Pokkuvaravu is an arrangement for

FISCAL Purpose. It does not affect the legal right
of any person. Dispute on title has to be decided
by a civil court.

CAUTION..!
 Government land (puramboke) shall not be mutated)
 Pokkuvaravu should not support a fraudulent transfer of
Land.(saleable right of the document must be ensured.)
5 Pokkuvaravu situations.

1. by voluntary transfer of title-

The document should bear saleable right.
(Registrar should send the copy of the document
to VO online)
2. by virtue of decrees of Civil Courts
or by revenue sales
3. by succession(No document)
4. by transfer in favour of a person proving title by
adverse possession for 12 years or more
(No Document)
5. Civil Death. Rule 27(2) (No Document)-
Transfer of registry originates…...

 Application from the Land Holder.

 Request from the SRO.

 SUO MOTO action by VO.

3(c) – It shall be the duty of the VO ,whenever a

pattadar dies, to report the fact to Tahsildar with
the name of legal heirs………..
AUTHORITY TO EFFECT MUTATION.

 Cases without sub division( VO)

 Sub division cases.(Tahsildar)
IS DOCUMENT AN ESSENCIAL FACTOR…?

 There are situations in which mutation has to

be done in the absence of DOCUMENTS.

1. Succession by heir ship( Rule 27(i) )

2. Civil death . (Rule 27(ii) )
3. Adverse Possession. (Rule 28)

 In all other cases documents which upholds saleable right of

the transferee need be mutated. Rule 14(5).
 Series of transactions connecting the transferor with the
pattadar must be ascertained. Rule 14(i)……..BUT
Pokkuvaravu Process..7 stages.

 The applicant submit application to VO along with copy of the

document& PV fee is accepted.
OR
Request in Form 1B is received from the SRO (online)
 Village officer issues receipt /accept fee and the details and
entered in the Pokkuvaravu Register.
 In online PV fee need be realised at the occasion remitting
Basic Tax after PV.
 Enquiry is conducted.
 A- Form is prepared by VA/SVO.
 Approval of A form.
 Making Changes in the Thandaper Register.
 Making necessary entries in the Pokkuvaravu register.

PV Fee need be realised during the first remittance

of Basic Tax
Elements of Enquiry.
S-M-A-R-T Reports.

 Property with valid document.

 Well defined boundaries.
 Undisputed possession.
 Free from PURAMBOKE.

Tabular form./metric measures.

S-M-A-R-T Reports.

 Specific.( What are the essential points..?)

 Measurable. (New A form…How Much…?)

 Achievable.( Whether the report achieve the

objectives.(Decision making)..)

 Result oriented (Effectiveness & Efficiency)

 Time bounded.( Kittunna mura….?)

 Smart meetings/ mahazar/stop memo.

SMART ENQUIRY…..Take calculated risks.
.

 Avoid un necessary statements.

 Statements/affidavits only in white paper.
 Death/birth certificates are available in the
LSG site.
 You should have information points.
 Use technology. ( social media,GPS)
 Collect UID number/mob number.
 Notice only in statutory cases.
Changes in the Thandaper Register.

 Enter the Pokku vivaram in the pokku

thandaper by VA/SVO
 Attest the entry by noting
date/ name/designation.
 Enter the Varavu vivaram in the varavu
thandaper by VA/SVO
 Attest the entry by noting
date/name/designation.
 Submit both thandaper along with A form to
VO.
 VO counter sign the attestation by noting his
name and designation.
 Thadaper must be unique.
 No scope for Soonya Thandaper.
Thandaper must be unique-Rule 23

The thandaper number shall run

consecutively except in the case
which transferee is already a
Thandaper holder.
Pokkuvaravu-important points.

1. Immediate mutation is permissible.all process

should be completed within 40 days.
2. There are situations that Pokkuvaravu is made
without documents.
3. Resurvey record superceeds document..
4. Proper updation of Pokkuvaravu registers and
Thandaper registers.
5. Application from the land holder is not essential.
6. Pokkuvaravu never assigns ownership.
Rule 27.( i)Transfer of title by succession
(ii) Succession in case of disappearance
of TP holder……

 Local enquiry report of the VO.

 Notices to the parties interested.
 Rule 10 procedure.(15 days notice in Site-VO-Lsg)
 Hearing of the parties aggrieved.

 If a person informed that he has challenged the

claim on the ground of a court he shall file a
declaration with copy of the plaint within 3
months)..in such cases mutation should be done
according to court decision.
Rule 27.
(ii) Succession in case of disappearance
of TP holder……CIVIL DEATH.
 Disappearance for more than 7 years.
 Local enquiry report of the VO.(no evidence to show that
the TP holder is still alive).
 Mutated in favour of the legal heirs.
 If there are no legal heirs mutation may be done in favour
of the applicant if he has undisputed possession after
publishing in the GAZETTE..
 Rule 10 procedure.(15 days notice in Site-VO-Lsg)
 Hearing of the parties aggrieved.
 If a person informed that he has challenged the claim on
the ground of a court he shall file a declaration with copy
of the plaint within 3 months)..in such cases mutation
should be done according to court decision.
 Proof of possession- FIR/tax receipts/Bills/
 But absence of above proof never in validate the claim –
Tahsildar can rely upon enquiry report of VO /mozhy.
Rule 28. Adverse possession
 Uncontested/
un challenged/
continuous
Possession of assessed land
for 12 or more years.
 Rule 10 procedure must be observed.
Rule 28- order received .

 .
POKKUVARAVU OF WILL.
1. REGISTERED WILL.
2. UNREGISTERED WILL. (Both have equal legal sanctity.)
A will need not be registered. S.18 registration act)

REGISTERED WILL.
1. WILL – Adayalasahitham pakarpu.
2. Death certificate.
3. Non Liability Certificate.
4. POSSESSION.
UNREGISTERED WILL
5. Declaration (last and final will of the testator)
6. Notice to affected parties and witness.
(Rule 10 procedure.)
NATIONAL TRUST ACT 1999
Transaction of lands in which the
owner has Autism-cerebral palsy –
mental retardation .

Transaction should be made according

the norms prescribed by the District
Level Committee in which DC is the
chairman.
5 Mutation Prohibited cases.
1. Purchase of SC/ST Land– permission from district
Collector is required.
2. OLHC transaction- Permissible only in extraordinary
situations.
3. Premature disposal of
pattaya land - prohibited.
4.Transaction of
prohibited lands ,. - mutation prohibited.
5. Minor property. - court permission required.
What can we do…?.

 Encourage sketch by a pvt surveyor in the

document.
 Encourage setting up boundaries.
 In PB cases, direct the applicant to plant
survey stones.
 Citizen is the Best Custodian…issue a copy
of the sub division sketch,proceedings to
the land holder also.
 Issue pattayam after pokkuvaravu.
Encourage sketch of licensed surveyor in
documents…..Registration Act s.21.
 21. Description of property and maps or plans
(1) No non-testamentary document relating to immovable
property shall be accepted for registration unless it contains
a description of such property sufficient to identify the
same.
 (4) No non-testamentary document containing a map or plan
of any property comprised therein shall be accepted for
registration unless it is accompanied by a true copy of the
map or plan, or, in case such property is situate in several
districts, by such number of true copies of the map or plans
as are equal to the number of such districts.(give 3 copies of
the map in legal size paper)

Is an error in survey number a problem…?

What can we do…?.

 Avoid reminders…encourage inter

personal relation ship.
 Reports must be S-M-A-R-T.
 Issue notices only in statutory cases.
 Maintain stockfile uptodate .
 All application must be received by V O.
 Application must contain Telephone
number.
 Noting UID number/Telephone number in
the Thandaper.
What can we do…?.

 There shall be proper work distribution in

villages..
 An officer need be relieved only after handing
over charge of Pokkuvaravu records.
 Citizen is the best custodian.
 Issue pattayam only after effecting transfer of
registry.
 Complete post award action in LA cases.
WORK DISTRIBUTION IN
VILLAGE OFFICES
WORK DISTRIBUTION IN VILLAGE OFFICES

 .
ERROR IN Sy Number.
 TRANSFER OF REGISTRY RULES, 1966.
 Pending revenue Recovery
proceedings is not a BAR
for effecting pokkuvaravu
ONLINE POKKUVARAVU
 Request in Form 1B and scanned document is recieved from
SRO. OR
 VO scan the request/document/Report and uploaded.OR

 Orders of TR from Tahsildar/subdvn sketch scanned and

uploaded by VO.
 Entries made in PV register in all the above cases.
 A form is prepared online/enquiry report by Va …..sent to
VO
 VO passesses NIL cases and sub dvn cases sent to Tahsildar.
 Tahsildar(dy tahsildar ) approves TR and records returned
to VO.
 Thandaper/TV registers are updated.
 One approved copy odf a form signed by VA/VO printed and
kept in SF.
.
 Do you have
the right to make
Loan details in
The Thandaper and
deny tax/TR..?
YOU ARE PROTECTED…?
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. SC/ST land transferred
Without permission
cannot be mutated.
Resurvey records superceeds document..

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Thank You!!

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T. JAMES JOSEPH Tahsildar Meeenachil MOB -9447464502

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