Event Risk Assessment Form - The Great North West Truck Show
Appendix
G
Event Name: The Great North West Truck Show Date: 14-16 July 2023
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Venue: Haydock Park Race Course
(1) (2) (3) (4) (5) (6)
Activity / Hazards Identified Persons at Risk Current Actions to be Taken to Minimize each Risk New Risk
Area of Risk Factor Factor
Concern ie: What can cause ie: Who could be harmed (high, medium ie: What action can you take to lower the level of risk? (high, medium
harm? by the hazard? or low) or low)
ie: What is
taking place as ie: determine ie: risk factor
part of the the level of risk after action
event? taken to
minimize the risk
SITE MANAGEMENT:-
Public Risk of injury at Members of the Low Separate entrance / exit for pedestrians only Low
Entrance / public entrance / public. Members of signposted from public car park. Entrance / exit
Exit exit Staff. constructed to allow easy access for disabled
people. Entry supervised by identifiable marshals
carrying mobile radios to summon assistance from
Control. First Aiders & Ambulance on site.
Catering outlets must be located away from entry
or exit points
Number of marshals for the event = …12….
(you must state this number)
Emergency Fire; Members of the High Procedure in place for emergency evacuation - to Medium
Evacuation Terrorist Attack; public. Members of include methods of egress; designated assembly
Procedure Storm Staff. points; marshals; information boards for public;
P.A. system (essential for large events. On site
provisions if safe to use. 999 in all cases.
Very wet Vehicles stuck; Members of the Low On site provisions to assist initially. Recovery Low
weather on public slip over; public. Drivers services to be called. Vehicles stay on hard
the day ground damaged ground where possible.
Care of Lost children Members of the Medium Clearly identified “Lost Children” point at Main Medium
children public – children Stage Area.
Identifiable marshals with communications.
PA system in place (essential for large events).
Toilet Not enough toilets Members of the Medium Ensure enough toilets present at site for numbers Low
provision public. Staff attending as per table in Conditions of Hire.
members. Provide portaloos as necessary. Separate toilets
for show staff. Service daily.
First Aid Minor injuries – Members of the Medium Provide adequate First Aid cover. 1/1000 is the Low
insect bites, heat public. Staff minimum number of First Aiders for an event)
stroke, general members. Number of qualified First Aiders to be present
accidents for event = 5 (you must state this number)
Car Parking Injuries caused by Members of the Medium Designated signed parking areas. Drive to be Low
moving vehicles public – especially kept clear to allow access for emergency vehicles.
children / competitors Mandatory 5 mph speed limit enforced by signs.
One-way traffic system in place. Car parking
supervised by identifiable Marshals wearing high
visibility jackets carrying mobile radio to summon
assistance from Control.
First Aiders and Ambulance on site. Specially
designated area for disabled parking near the
entrance. Procedure must be in place and a
suitable towing vehicle available to remove
vehicles from site in the event of very wet ground
conditions.
Litter Litter or other (Complaints from) Low Ensure that a litter pick is pre-arranged and Low
debris generated by Members of the undertaken by event organiser/volunteers during
event public, Jockey Club. and immediately after the event.
Obtain black bags and disposal procedures.
Remove bags of collected litter from site.
Risk of Fire Burns or smoke Members of the Medium Compulsory legal requirement: event organiser Low
inhalation. Fire public especially must have a Fire Risk Assessment for their event
related injuries. people with which must include:
disabilities and - Identifying combustible materials and sources of
children / ignition
staff / - Checking that the fire would be detected in a
event participants / reasonable time and people warned.
contractors. - Checking that people including persons with
disabilities who may be in the
building/marquee/area can get out safely.
- Checking that people at risk know what to do if
there is a fire.
- Ensuring that there is adequate fire safety
equipment and that it is maintained.
- Taking steps to remedy defects or deficiencies
found.
You need to confirm in this section that you have
a Fire R.A., although we do not need to see it.
Fire brigade to be notified of the event.
Roads/emergency exits patrolled and kept clear
by identifiable Marshals carrying mobile radios to
summon assistance from Event Control.
Public address system available to broadcast any
evacuation instructions (essential for large
events).
Crowd Pinch points; Members of the Medium PA system in place. Medium
management Over-crowding; public – senior Appropriate number of identifiable Marshals on
Potential conflict re citizens / children / site, with radio system. Marshals to be fully
(Marshals) entry to event disabled people briefed prior to event.
Compulsory legal requirement: organiser of event
must have Security Industry Act (SIA) trained
marshals wherever controlling entry to an event,
as this causes potential conflict.
Public Cables catch fire or Members of the Medium Check cables prior to event. Circuit breaker in Low
Address (PA) electrocute public / staff place. All electrics checked by qualified
System electrician.
Low
Trip over cables Members of the Medium Cable covers/ management system in place, no
public / staff exposed cables
Moving Injuries caused by Members of the Medium Vehicle movement kept to minimum. Arena Low
vehicles moving vehicles public / competitors isolated by barriers to keep public away from
moving exhibits. Mandatory 5 mph speed limit
enforced by signs and identifiable marshals
carrying mobile radios to summon assistance from
Control. First Aiders & ambulance on site. If
possible , ensure all vehicles are on site before
the event.
ACTIVITIES:-
Face Painting Allergy to paints Members of the Medium Erect sign: If child has allergy / skin condition then Low
public - children must not have face painted. Staff to ensure all
parents/guardians sign form re no allergy/giving
permission
Catering – Food poisoning Members of the Medium LBC Food Control informed by Parks that Low
food / drink public food/drink is present at event. Organiser to
ensure caterers are registered with their local
authority re Food Hygiene Certificate etc.
Catering outlets must be located away from entry
or exit points
Allergic reaction Members of the Medium Clearly display ingredients or possible Low
public – especially contamination by ingredients
children eg “This product contains nut oil” etc
Fire Staff / members of Medium Fire extinguishers mandatory in all catering units. Low
the public
Cash Risk of theft / injury Competitors / Medium All cash collection points to have mobile radios. Low
Collectors to cash collectors members of the Fully instructed inconspicuous persons carrying
public mobile radios to summon assistance if necessary
to make regular collections from cash collection
points. Cash to be removed to secure area for
counting and subsequent banking. Police notified
of event
Barbeque Fire hazard / burns Members of the Medium Barbecue to be fenced/secured off to public & Low
(people/property/ public especially supervised at all times. Ashes to be removed
trees) children from site when cold. Gloves to be worn. Fire
extinguisher and/or bucket of sand to be placed
next to barbecue area.
Food uncooked Anyone consuming Medium Ensure food hygiene. Use a food thermometer Low
food probe to ensure thoroughly cooked. Clean
surfaces with antibacterial spay.
Ingesting fire Children Medium Barbecue to be supervised at all times. No Low
lighting products lighting liquid to be used, only lighting blocks.
Dog Welfare Uneven ground Competitors / dogs Low Check for ruts or holes prior to event, fill in if Low
required
Dog health / injuries Dogs Low Have veterinarian on call. Have quarantined area Low
with dog first aid equipment. LBC Parks inform
dog warden of dog shows, may attend
Heat exhaustion Competitors / dogs Low Ensure water available on site & signposted Low
Dog faeces Competitors/ dogs / Low Ensure all faeces immediately collected and Low
visitors / general placed in refuse sacks. Ensure removed from
public site, placed in appropriate receptacles.
Low
Children’s Slipping / tripping / Children Medium Inspect prior to races to ensure no stones, pot Low
races falling holes, mounds are in actual race area. Clear the
area of any litter, glass or dog faeces
Bouncy Falling / tripping/ Members of the Medium The event organizer must ensure that the operator Low
Castle / other colliding with other public – children / complies with all of the Bouncy Castle Regulations
inflatable users supervisor as provided by LBC Parks (please ask for a copy
activity if not yet received) – this includes sections on
anchorage, weather, damage, overcrowding,
supervision, training, etc.
Event organiser must also ensure operator uses
ADIPS or PIPA inspection schemes – get a copy
of their safety certificate to check.
Event organiser also to obtain copy of operator’s
Public Liability Insurance for £5 million.
Inflatable not Members of the Medium The event organizer must ensure that the operator Low
secured properly - public – children / complies with all of the above Bouncy Castle
accidents supervisor Regulations – this includes sections on numbers,
weight/size/age, footwear & cables.
Children or vandals Members of the Medium The event organizer must ensure that the operator Low
accessing public especially complies with all of the above Bouncy Castle
generator or fuel children Regulations – the section on generators (diesel
and causing fire only permitted) and fuel storage.
hazard or having
accident
Truck Pull Bodily injury, crush, Participants Medium Area cordoned off. Participants safety briefed. Low
slip trip falls Medics standing by.
Monster Vehicle Overturn, Participants Medium Area fenced off and supervised at all times. Medium
Truck passenger injury Medical staff on hand
Stalls Collapsing tables Members of the Medium Ensure tables are sturdy, prevent overloading Low
(tombola, public / stall holders
bric-a-brac,
books, toys, Unsuitable goods Members of the Medium Ensure no electrical equipment or non British Low
etc) public Standard toys, unsuitable material for children,
pirated films or music, etc
Children’s Inappropriate Children Low Children to be supervised by parents at all times. Low
Entertainer behaviour No children left on own. Ensure entertainer
qualified/certificated. DBS Checked.
Marquee / Guy ropes/stakes Members of the Medium Ensure marquee company certificated and have Low
gazebo trip hazard public / staff PLI £5m cover and provide copy of their Risk
Assessment to event organiser – which must
include marking stakes/rope with hazard tape;
ensure adequate escape routes; ensure fire
safety signs and fire fighting equipment in place
and that ignition source issues are addressed.
Check prior to event opening all ropes secure,
regularly re-check. Only competent/trained
persons to erect marquee/gazebo.
Pets Animal bites Members of the Medium First aiders on site. Animals supervised at all Low
public – children / times
adults
Stroking animals Members of the Medium Running water & soap supplied Low
then touching public – children /
mouth adults / pregnant
women
Fair rides Noise pollution Members of the Medium Decibel to be kept to a sensible level. Must finish Low
public – adults / at designated time. Seek advice from Noise
children Pollution Control
Burning Members of the Medium Generators, which must be diesel, to be situated Low
public – adults / away from public access & secured. Fuel to be
children stored securely and in limited quantities.
Being hit by moving Members of the Medium Rides to be properly supervised to deny access Low
rides public – adults / while moving and allow room between rides for
children access. Fair must supply PLI £5m cover. Event
organiser must ensure all rides have current H&S
certificates
Music Noise pollution Local residents / Medium Ensure full compliance with all Noise/Music Low
Event attendees / conditions as per Environment Act.
Staff on site Work with Environmental Protection Team (Noise
Control) to ensure full compliance and prevent
noise pollution.
EMERGENCY SERVICES NOTIFIED
GREATER MANCHESTER POLICE: 0161 872 5050
GREATER MANCHESTER FIRE AND RESCUE SERVICE: 0161 736 5866
THE GREAT NORTH WEST TRUCK SHOW – HAYDOCK PARK
Name of person completing Risk Assessment (printed): ………KIERAN BINNS (TechIOSH)……………….
Signature: ……………………………………………………….……… Date: ………03.02.23……………….
24 HOUR CONTACT DURING EVENT:
NAME POSITION MOBILE
KIERAN BINNS EVENT 07507 536667
COMMITTEE
LANCE BROMLEY EVENT 07702 464335
COMMITTEE
HAYLEY EVENT 07813 687555
THRELFALL COMMITTEE
STEVE SANDELL EVENT 07507 996707
COMMITTEE
MARK KENDREW EVENT 07973 458982
COMMITTEE
DAVE EVENT 07970 558543
WHITEHEAD COMMITTEE
