CITY OF TSHWANE

JOINT OPERATIONS COMMITTEE

EVENT CHECKLIST
Please note:
The organiser must supply full operational plans, irrespective of whether the event is organised by a
City department or a supporting or private service provider. This checklist provides guidelines only; the
full operational plans must be addressed for each item.
For further assistance, please contact the events compliance office at eventsjoc@tshwane.gov.za.
Director: Denzel Burgess Abram Mampye
012 358 5937 or 082 312 8102 012 358 4714 or 083 484 2522
denzelb@tshwane.gov.za abrammam@tshwane.gov.za
ITEM FUNCTION YES NO
Event risk categorisation High-risk categorisation
Issued by the South Medium-risk categorisation
African Police Service
(SAPS) The SAPS will appoint an authorised member to
conduct security cluster meetings with all the relevant
role players.
Proof of the meetings held should be included in your
Joint Operations Committee (JOC) compliance file.
Appointment of the event Low risk
safety officer
Medium risk
Involvement of local SAPS A signed notification letter from your local police station
should be included in your JOC compliance file.
Submit a copy of the events safety file to your local
police station.
Venue Venue permission letter (if leased)
Public liability Insurance
Venue fitness certificate
Venue grading certificate
Programme Proposed programme for the event
Southern African Music Rights Organisation (SAMRO)
licence (in terms of the Copyright Act, 1978 (Act 98 of
1978))
Compliance applications Building control
Blue file for temporary structures
Proof of payment
Mechanical safety certificate
Fire safety
Temporary gas permit
Tshwane Metro Police TMPD deployment plan
Department (TMPD)
Road closures
Signed indemnity form
Environmental health Certificate of food acceptability (R638 COA)
Food distribution plan
Application for noise exemption
Hygiene: Ablution facilities plan
Water and sanitation
Water source other than the City of Tshwane: A
certificate from an accredited laboratory that confirms
that the water is fit for human consumption
Emergency medical Medical operational plan
services
Copies of valid Health Professions Council of South
Africa (HPCSA) registration cards of medical personnel
Valid professional driving permits (PDPs) of ambulance
crews
Medical malpractice insurance
Events operating licence from the Gauteng Department
of Health
Disaster management Venue layout plan
Evacuation plan
Full detailed overflow plan
Waste management plan Waste operational plan
Waste transportation certificate
Public liability Event organiser
Security plan Security operational plan, including events module
Valid Private Security Industry Regulatory Authority
(PSIRA) registration certificate
Liability insurance
Letter of good standing from PSIRA
Parking plan Parking plan which indicates the access and egress
route
Provision for overflow
Ticketing plan Ticketed or non-ticketed event
Attendance: By invitation only or open to the public
Accreditation plan Type of accreditation
Arrangements for accreditation of JOC members (role
players)
Cash management plan Cash management plan or cashless event
Transport plan Mode of transport to the venue
Private buses: PDP licences of drivers and passenger
liability
Colour-coding of buses for easy identification
Notifications Proof of notifications made to affected parties
Local ward councillor
Local businesses
Churches and other local organisations
Energy and electricity Power supply for the event
Backup power in case of a power failure
Generator service history
Venue Operations Centre Appointment of VOC commander and/or safety officer
(VOC)
Minutes of the meeting and attendance register
Incident reports on the day of the event
Lost and found items and Register, name tags and childminding plan
children
Mop-up plan