TASK 4

CREATING A BUSINESS
SPREADSHEET

Part of you job at Quik Pix will be using a spreadsheet to

track income and expenditure, so that company accounts can
be produced at the end of the year.

Mr Line, the owner, wants to make sure you are up to the

job, and has asked you to do the following tasks, so that he
feels confident you know what you are doing.

Use annotated screenprints of the e-mail messages to provide evidence that you have
completed all these tasks.

Do the annotation using AUTOSHAPES !

Name : - Name goes here Page 1 of 7

Task 4A

Create a spreadsheet based on the data provided, to calculate the

income and expenditure for the months April to July, shown below.
Use suitable titles and row and column headings. Make sure that
you enter text and numbers accurately.

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Task 4B

Format the cells in the spreadsheet appropriately by using:

• Number format (decimal places, currency, date)

• Text formatting (font style, size, alignment)
• Borders and shading

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Task 4C

Use appropriate formulae and functions to calculate:

• The amount paid by the customer for each order (the Amount
+ VAT)
• The company's income (total up the Amount column).
• The amount of VAT to be paid (total up the VAT column)
• The amount of money paid by customers (total up the Amount
+ VAT column)
• The total expenditure for the four months.

Work out a running balance (the company's income less its

expenditure).

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Task 4D

IMAGE of the spreadsheet showing the figures.

Name : - Name goes here Page 3 of 7

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Task 4E

IMAGE of the spreadsheet showing the formulae in full,

and annotate your spreadsheet (using AUTOSHAPES) to explain the

formulae you have used by inserting comments, and displaying
these on the sheet.

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Task 4F

Order number QP101 has been overcharged. The amount should be

£18 and the VAT should be £3.15. Edit this order.

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Task 4G

IMAGE of the spreadsheet highlighting the changes you have

made and how this has affected the totals.

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Task 4H

Name : - Name goes here Page 4 of 7

The spreadsheet contains confidential information, so that it
requires protecting with a password.

Produce a screenprint which shows that a password has been set

up.

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Task 4I - (for a higher grade)

Order number QP113 has now been paid and needs to be entered in
a suitable place in the spreadsheet.

The order is as follows:

Order number Date received Amount VAT

QP113 11-Jul 11 1.93

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Task 4J - (for a higher grade)

Order number QP107 has been refunded because the DVD was
faulty.

Delete the entire row for this order from your spreadsheet.

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Task 4K - (for a higher grade)

Calculate the income/expenditure for each of the four months by

producing a total for each month.

Add extra rows/columns to your spreadsheet as necessary to

display the new data, using suitable headings, and formatting data
correctly.

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Task 4L - (for a higher grade)

Use the =AVERAGE function to calculate the average monthly

income over the four months.

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Task 4M - (for a higher grade)

Use appropriate headers and footers to add titles and your name to
the spreadsheet.

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Task 4N - (for a higher grade)

Screenshot the spreadsheet using appropriate orientation and

number of pages. Select the most appropriate print options (e.g. fit
to page, print area, gridlines).

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Name : - Name goes here Page 6 of 7

Task 4O

Print out the spreadsheet showing the formulae in full.

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Name : - Name goes here Page 7 of 7