The purpose of this project is to raise awareness of plight of homeless.

Students will donate 10

dollars to participate in building and living in a cardboard city on the university quad for one

night. Building materials will be provided by local recycling centers and hardware stores. Hot

soup will be provided by the team at midnight to all participants. Proceeds go to the local

homeless shelter.

Project Charter: "Build your Own Box-Fundraising Activity"

Project Title: Build your Own Box-Fundraising Activity Project Start Date: [Insert Start

Date] Project End Date: [Insert End Date] Project Manager: [Insert Project Manager

Name] Project Sponsor: [Insert Project Sponsor Name] Version: 1.0

1. Project Description: The purpose of this project is to raise awareness about the

plight of homelessness and provide support to the local homeless shelter. The

project involves organizing a fundraising activity where students will donate $10

to participate in building and living in a cardboard city on the university quad for

one night. Local recycling centers and hardware stores will provide the building

materials, and the project team will arrange for hot soup to be served to all

participants at midnight. The proceeds from this activity will be donated to the

local homeless shelter.

2. Objectives: MUST Criteria:

 Raise awareness about homelessness among students and the community.

  Generate funds to support the local homeless shelter.

WANT Criteria:

 Provide an opportunity for students to actively participate in addressing the issue

of homelessness.

 Facilitate collaboration with local recycling centers and hardware stores to obtain

building materials.

 Ensure a positive and safe experience for all participants.

SMART Objective: By [Project End Date], the "Build your Own Box-Fundraising Activity"

project aims to:

 Raise awareness about homelessness among [insert number] of students and

[insert number] of community members through promotional campaigns, social

media outreach, and engagement at the event.

 Generate a minimum of [$X] in funds for the local homeless shelter through

participant donations and additional on-site fundraising efforts.

 Engage [insert number] of students in actively participating in building and living

in the cardboard city, fostering empathy and understanding of the challenges

faced by homeless individuals.

 Collaborate with at least [insert number] of local recycling centers and hardware

stores to acquire the required building materials for the project.

 Ensure a safe and positive experience for all participants by implementing safety

measures, providing necessary resources, and addressing any concerns or issues

promptly.

3. Scope: The project includes the following activities:

 Organizing and promoting the fundraising activity.

 Coordinating with the university administration for necessary permissions and

logistics.

 Collaborating with local recycling centers and hardware stores to secure building

materials.

 Ensuring the safety and well-being of participants during the event.

 Arranging for the distribution of hot soup to all participants at midnight.

 Collecting and managing the donations received during the activity.

 Transferring the proceeds to the local homeless shelter.

4. Deliverables: The key deliverables of the project are:

 Successful execution of the fundraising activity.

 A well-constructed cardboard city on the university quad.

 Hot soup served to all participants at midnight.

 Collection and management of the donations received.

 Transfer of the proceeds to the local homeless shelter.

5. Stakeholders:

 Project Sponsor: [Insert Project Sponsor Name]

 Project Manager: [Insert Project Manager Name]

 University Administration: To obtain permissions and support for the event.

 Students: Participants and donors.

 Local Homeless Shelter: Recipient of the proceeds.

 Local Recycling Centers and Hardware Stores: Providers of building materials.

6. Constraints and Assumptions:

 The event will take place within the university quad.

 Participants will donate $10 to participate.

 Local recycling centers and hardware stores will provide the required building

materials.

 The project team will arrange for the distribution of hot soup at midnight.

 All necessary permissions and approvals will be obtained from the university

administration.

 The event will be executed safely, ensuring the well-being of participants.

 The project will adhere to local regulations and guidelines.

7. Milestones:

 Milestone 1: Project Planning and Stakeholder Engagement

  Milestone 2: Resource Acquisition and Coordination

 Milestone 3: Event Execution and Participant Experience

 Milestone 4: Donation Collection and Transfer to the Local Homeless Shelter

8. Risks and Mitigation Strategies:

 Risk: Inclement Weather Mitigation Strategy: Have backup plans in case of bad

weather, such as rescheduling the event or providing alternative indoor activities.

 Risk: Low Participation Mitigation Strategy: Promote the event extensively

through various channels, including social media, university platforms, and word

of mouth. Engage student organizations and clubs to support and spread

awareness about the activity.

 Risk: Safety Concerns Mitigation Strategy: Ensure proper safety measures are in

place, including first aid kits, emergency contacts, and trained volunteers to

supervise the event. Conduct a safety briefing for all participants prior to the

activity.

 Risk: Insufficient Donations Mitigation Strategy: Set clear expectations about the

purpose of the event and the impact of the donations. Engage with participants

to emphasize the importance of their contributions and encourage additional

donations on-site.

This project charter outlines the key details and objectives of the "Build your Own Box-

Fundraising Activity." It provides a foundation for the project team to plan, execute, and
monitor the activity effectively, addressing both the MUST and WANT criteria while

defining a SMART objective.

1. Planning Phase:
 Define the project objectives and goals, which in this case is to raise
awareness of homelessness and generate funds for the local homeless
shelter.
 Establish a project team consisting of representatives from the charity
organization, the university, and the participating team.
 Conduct initial research on the local homeless shelter and identify the
specific needs that the funds will address.
 Determine the event date and duration, usually one night, and secure
permission from the university to use the quad for the activity.
 Develop a budget and allocate resources accordingly.
 Create a project plan outlining the timeline, responsibilities, and key
milestones.
2. Promotion and Registration Phase:
 Develop a marketing and promotional strategy to reach out to students
and raise awareness about the event.
 Design and distribute promotional materials such as flyers, posters, and
social media campaigns.
 Establish a registration process where students can sign up and donate the
required $10 participation fee.
 Set up a registration platform, either online or in-person, to collect
participant information and track donations.
3. Material Procurement Phase:
 Contact local recycling centers and hardware stores to arrange for the
donation of building materials for the cardboard city.
 Coordinate with these suppliers to ensure the delivery or pickup of the
necessary materials.
 Establish a system to track and manage the inventory of donated
materials.
4. Event Preparation Phase:
 Organize a meeting with the project team to discuss logistics, safety
measures, and event guidelines.
 Set up designated areas within the university quad for participants to build
their cardboard shelters.
  Coordinate with university authorities to ensure necessary permits and
approvals are obtained.
 Arrange for volunteers to assist with event setup, including distributing
building materials and setting up common facilities like restrooms and
waste disposal bins.
 Organize a briefing session for participants to explain the purpose, rules,
and safety guidelines of the event.
5. Event Execution Phase:
 Welcome participants and facilitate the distribution of building materials
to each individual or group.
 Provide support and guidance to participants as they build their cardboard
shelters.
 Ensure safety protocols are followed, including supervision to prevent any
accidents or injuries.
 Coordinate the distribution of hot soup to all participants at midnight, as
promised.
 Create opportunities for participants to engage in discussions, educational
activities, or guest speaker sessions related to homelessness.
6. Donation and Closing Phase:
 Collect the $10 participation fee from each participant.
 Arrange for a secure method to handle and record the proceeds
generated from the event.
 Conduct a closing ceremony to thank participants, volunteers, and
sponsors.
 Calculate the total funds raised and transfer the proceeds to the local
homeless shelter.
 Publicize the amount donated and the impact it will have on the shelter's
programs and initiatives.
 Conduct a post-event evaluation to gather feedback from participants,
volunteers, and stakeholders, identifying areas of improvement for future
iterations of the project.

It's important to note that the specific activities within each phase may vary depending
on the project's scale, timeline, and available resources. Flexibility and adaptability are
key to successfully executing the "Build Your Own Box" fundraising activity.