Exhibition Stand @ 2019

Event Dates: 17 - 21 February 2019

Venue: ADNEC (Abu Dhabi)
Lead Time: 12 weeks V1 - 26 Nov
PRE-EVENT PLANNING

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13-Jan

15-Jan

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22-Jan
2-Dec

4-Dec

9-Dec

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8-Jan
TASK WHO START END DURATION
Tues Sun Tues Sun Tues Sun Tues Sun Tues Sun Thurs Sun Wed Sun Tues Sun Tues Sun Tues
Kick off meeting - run through designs, technology & detail amendments required Both 20-Nov-18 20-Nov-18 1 hr
DESIGN PHASE
Design development & delivery - catch up meetings as and when required Both 25-Nov-18 28-Jan-19 8 weeks
Stand design elements re-worked and submitted back to client Agency 21-Nov-18 27-Nov-18 5 days
Client confirmation of asset positioning on stand Client 27-Nov-18 9-Dec-18 8 days
Sample board for finishes and proposed furniture produced and submitted to client Agency 4-Dec-18 11-Dec-18 1 week am
Samples - client to confirm or request alternatives Client 11-Dec-18 16-Dec-18 4 days
Final presentation of designs for client sign off Both 23-Dec-18 23-Dec-18 1 day
PRODUCTION PHASE
Technical (workshop build) drawings produced Agency 2-Jan-19 6-Jan-18 3 days
Submission of drawings to show organiser for build approval Agency 13-Jan-19 13-Jan-19 1 day
Mock up of any elements deemed necessary for client visit Both 2-Jan-19 6-Jan-18 3 days
Stand working drawings sent to workshop to commence production & build Agency 15-Jan-18 29-Jan-19 2 wks
Completion of stand construction in Projex workshop Agency 3-Feb-19 3-Feb-19 1 day
Submission of orders for venue services (rigging, mains power, IT, F&B) Agency 20-Jan-19 20-Jan-18 1 day
GRAPHICS
Submission of graphics document to client with graphics locations & exact dimensions Agency 8-Jan-19 8-Jan-19 1 day
Graphics content sourced by client Client 13-Jan-19 22-Jan-19 1.5 weeks
Graphics - client provides print ready artwork for print production Client 3-Feb-19 5-Feb-19 3 days
STAND BUILD - EVENT LIVE
Stand packing and trucks loading for site Agency 3-Feb-19 5-Feb-19 3 days
Stand installation onsite - All stand structural elements Agency 7-Feb-19 10-Feb-19 4 days
Interior fit out Agency 11-Feb-19 14-Feb-19 4 days
Stand handover and snagging Both 15-Feb-19 15-Feb-19 1 day
Client / assets set up Client 16-Feb-19 16-Feb-19 1 day
Show Open Client 17-Feb-19 21-Feb-19 5 days
Standby crews on site throughout show open - painters, carpenters, AV tech, carpet. Agency 17-Feb-19 21-Feb-19 5 days
Breakdown (dismantling) - exact timings TBC Agency 21-Feb-19 25-Feb-19 4 days
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BUILD UP

12-Feb

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17-Feb
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EVENT OPEN

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Wed Thur

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BREAK DOWN

25-Feb